19KG1026Q0008 - ATTACHMENT 1.pdf

ATTACHMENT 1.

Scope of Work for the Trainer

1. Objective

The trainer will the process of developing projects concepts by participants divided into 7 groups from different countries. The outcome should be developed and pitched project concepts in total 7 projects.

Trainer will:

• Introduce the template of the project concept to participants by explaining terms and requirements in the template

• Divide participants into 7 diverse working groups by introducing the method of division.

Each group should include at least 5 participants from each country

• Encourage equal and active participation by all group members.

• Monitor group work and provide practical advice to each team in the process.

• Explain the project-pitch format and provide clear presentation instructions.

• Facilitate the final project-pitch session.

• Manage presentation time and transitions between teams.

• Collect the completed project concept forms from all teams and submit to the Embassy.

• The trainer will have limited time for the sessions; the trainer should plan accordingly to complete facilitating the sessions on time.

3. Sessions to Be Facilitated (2nd day)

11:00–11:45 Alumni Project Concept Development: Stage 1

Trainer will explain the process and divide participants into 7 groups (10 people per group)

11:45–12:30 Group Work

13:30–14:30 Group Work continues Pitch Preparation of the groups

14:30–16:00 Alumni Projects Pitch Session

4. Required Qualifications

• Having extensive experience in training, facilitation, project development and coordination the pitching.

• Demonstrated experience facilitating sessions for large groups.

• Excellent command of English and strong presentation skills.

• Experience working with international and multicultural audiences.

• Strong knowledge of project proposal design

• Strong group-management, communication, and time-management skills.

• Ability to engage participants and encourage equal participation.

Scope of work for the Master of Ceremonies and MC Assistant

1. Objective

The Master of Ceremonies (MC), supported by an assistant, will lead the two-day alumni summit in English for approximately 70 participants from the five Central Asian countries. The MC and assistant will guide participants through the agenda, introduce speakers and activities, manage transitions, facilitate team building and networking activities/games, and maintain a welcoming and energetic atmosphere. They will support the full program, including the evening networking Gala dinner.

The MC will:

• Develop a detailed MC script/scenario based on agenda. The Embassy should approve the scenario.

• Conduct the full two-day event in English, including the networking Gala dinner.

• Recruit a qualified MC assistant and coordinate the assistant’s responsibilities.

• Welcome participants and introduce the summit’s objectives, themes, agenda, and format.

• Introduce senior officials and invited speakers in accordance with official protocol.

• Develop and facilitate appropriate team-buildings, networking between alumni, energizers, games and participant-engagement activities.

• Ensure that the activities encourage interaction among participants from different Central

Asian countries and professional backgrounds.

• Keep the program on schedule and make timekeeping announcements when necessary.

• MC will make announcements of the speakers, moderate Q&A sessions and guide participants in main hall (Assistant will be in the second room).

• Prepare an appropriate background music playlist for registration, breaks, networking activities, lunch periods, and the networking dinner.

• Announce participants to present the certificates

The MC assistant will:

• Support the MC throughout the two-day summit and networking dinner.

• Monitor the agenda and inform the MC about the timing of each session.

• Confirm that speakers, trainers, and moderators are ready before their sessions.

• Coordinate with experts/alumni speakers regarding their presentations. Collect all presentations from experts and alumni speakers before their sessions.

• Assist participants in locating parallel session rooms and activity areas.

• Support group formation and participant movement during interactive activities.

• Help manage audience questions when requested. Bring microphones to participants when participants want to make comments or ask questions.

• While the MC is leading the session in the main hall, the assistant will make announcements of the speakers, moderate Q&A sessions and guide participants in the second room.

2. Required Qualifications

MC’s requirements

• Having extensive experience of hosting international conferences, summits, forums, or official events.

• Excellent command of English and strong public-speaking and facilitation skills.

• Experience engaging international and multicultural audiences.

• Knowledge of official protocol and experience introducing senior officials.

• Strong organizational and time-management skills.

• Experience leading of team-building and networking activities.

MC Assistant

• At least one to two years of experience supporting or hosting conferences, trainings, or public events.

• Excellent command of English and clear communication skills.

• Ability to make announcements and guide participants independently in the second room.

• Strong coordination and time-management skills.

• Ability to work confidently with international participants, speakers, and technical staff.

Scope of Work for SMM / Photo & Video Contractor

The contractor will provide professional photography, videography, and social media content production throughout the Alumni Summit, ensuring timely delivery of high-quality visual content for Embassy communication channels.

2. Scope of Work

The contractor will:

• Capture high-quality photos and video footage throughout the Summit activities.

• Provide professionally edited, high-resolution photographs.

• Produce two ready-to-publish vertical social media reels for Instagram and Facebook:

o Day 1 Summit highlights o Day 2 Summit highlights

• Ensure reels are dynamic, concise, and suitable for Embassy social media platforms.

• Coordinate with the Embassy Media Coordinator on priority moments and content.

• Provide selected photos and completed reels to the Embassy Media Coordinator as soon as possible each day to support timely social media coverage.

• Provide all final edited materials to the Embassy upon completion of the Summit.

3. Required Qualifications

• At least 3 years of professional experience in event photography, videography, and social media content production.

• Proven experience covering conferences, summits, official events, or large public events.

• Portfolio demonstrating high-quality event photography

• Experience producing Instagram and Facebook Reels, including editing, captions, music, and basic graphics.

• Ability to provide selected edited photos on the same day and deliver each required reel within the agreed daily deadline.

• Professional photo and video equipment suitable for indoor and outdoor event coverage.

Scope of Work for Monitoring and Evaluation Specialist

The Monitoring and Evaluation Specialist will assess the effectiveness of the Alumni Summit against the monitoring objectives and indicators provided by the Embassy. The specialist will collect and analyze participant feedback, observe Summit activities, and provide a concise assessment of results according to outcomes and outputs in PMP of the project.

2. Scope of Work

The Embassy will provide monitoring objectives, key indicators, and priority areas to be assessed.

The specialist will:

• Review the Embassy-provided monitoring objectives and indicators before the Summit.

• Develop appropriate data-collection tools

• Conduct monitoring throughout both days of the Summit, including plenary sessions, group activities, networking sessions, and project pitches.

• Ensure sufficient and required feedback collected and surveys conducted prior and after the summit according to PMP.

• Submit final Monitoring and Evaluation Report to the Embassy.

3. Required Qualifications

• At least 5 years of professional experience in monitoring and evaluation, research, program assessment, or related work.

• Demonstrated experience developing and administering surveys, interviews, observation tools, and other data-collection instruments.

• Strong skills in quantitative and qualitative data analysis.

• Ability to produce clear, concise, and evidence-based reports in English.

• Excellent English-language communication skills.

Scope of Work for Expert Speaker

The Expert Speaker will deliver an engaging and practical session on the assigned topic. The session should encourage discussion, exchange of ideas, and practical learning among participants from Central Asian countries.

2. Scope of Work The expert speaker will:

• Coordinate with the Embassy on the session topic and content.

• Prepare a structured and engaging presentation appropriate for an international alumni audience.

• Provide practical examples, case studies, expertise, data analysis, research results and current perspectives relevant to the topic.

• Engage participants through questions, discussion, or other interactive elements.

• Participate in a moderated Q&A session.

• Keep the presentation within the allocated time and follow the Summit agenda.

• Provide presentation materials in advance, if requested.

3. Required Qualifications

• At least 5 years of professional experience in the relevant field.

• Demonstrated subject-matter expertise related to the assigned Summit topic.

• Previous experience speaking at conferences, forums, trainings, panels, or other professional events.

• Strong public-speaking and presentation skills.

• Ability to communicate complex topics clearly and practically to a diverse audience.

• Excellent command of English.

• Experience working with international or multicultural audiences.

• Regional or international professional experience related to Central Asia is an advantage.

Scope of Work for SMM / Photo & Video Contractor