Sources Sought Notice.pdf

Notice of Sources Sought Contract For Destruction of Tapes & Hard Drives

FOR

Defense Finance and Accounting Service Indianapolis, IN (DFAS-IN)

PURPOSE

This Sources Sought Notice is issued for market research purposes only and does not constitute a solicitation or commitment by the Government. The Defense Finance and Accounting Service (DFAS) is seeking information from interested and capable vendors that can provide on-site destruction services for approximately 1353 Tapes and 7891 Hard Drives located at DFAS Indianapolis, IN (DFAS-IN).

Providing a one-time service to include:

• Confidential on-site destruction services

• Understanding that destruction activities shall be performed in the presence of the COR or designated DFAS personnel

• DFAS personnel will stage the materials for destruction at the site

• Media destruction shall render the materials unusable and unrecoverable as directed by the

Government.

• The Contractor shall provide a Certificate of Destruction upon completion

Additional information regarding the requirement is provided in the attached Draft Statement of Work

(SOW).

Interested vendors are requested to complete and return the Contractor Capability Survey included with this notice. Vendors are also encouraged to provide rough pricing estimates for services described in the Draft SOW to assist the Government in acquisition planning.

VENDOR CAPABILITY REQUIREMENTS

The Government seeks vendors with demonstrated experience and expertise in the following areas:

1) The Contractor shall provide confidential on-site destruction consisting of shredding of tapes and hard drives pursuant to the specifications as stated in the SOW.

2) The Contractor shall provide all equipment and personnel necessary to perform on-site shredding services as specified in the SOW. All equipment shall meet applicable federal standards for secure data destruction.

3) The Contractor shall provide a detailed report within 24 hours after destruction outlining how they meet reporting and certification requirements as stated as follows and stated in the SOW:

• A Certificate of Destruction for all destroyed media.

• The certificate must include the contract number, invoice number, price per pound or price per unit, total price and company name.

• Details of the shredding process used.

• Serial numbers of destroyed media.

• Date, Time and location of destruction.

• Number of pounds shredded and disposed of.

• The certificate must be signed by the Contractor and COR.

NAICS: 541519 – Other Computer Related Services; $16.5M

PSC: R614

PERIOD OF PERFORMANCE: The contract shall consist of a one (1) year Purchase Order from June 1, 2026, to May 31, 2027. The total period of performance shall not exceed one (1) year.

Notice of Sources Sought Contract For Destruction of Tapes & Hard Drives

FOR

Defense Finance and Accounting Service Indianapolis, IN (DFAS-IN)

PLACE OF PERFORMANCE: Defense Finance and Accounting Service-Indianapolis, 8899 East 56th Street, Indianapolis, IN 46249.

RESPONSE INSTRUCTIONS

Vendors capable of meeting the requirements described in this notice are invited to respond by submitting Contractor Capability Survey. Responses shall include a capability statement (limited to three (3) pages) and rough estimated pricing.

Respondents should clearly demonstrate their experience and capabilities related to the requirements described in this notice. Please include the following information in your submission:

• Title of the Requirement:

• Company Name:

• Company Address:

• Company POC (name, phone number, and email address):

• CAGE Code:

• Business Size:

• An explanation of how you will meet the below requirement description and contractor equipment specifications:

Estimated Pricing Information (Rough)

Issued By:

DFAS Contract Services Directorate Point of Contact: Coleman Dieger, Contracting Specialist Phone Number: 614-894-8489 E-Mail address: dcoleman.dieger.civ@mail.mil

Contracting Officer:

Name: Terri Davis, Contracting Officer Phone Number: 614-701-3599 E-mail: terri.l.davis34.civ@mail.mil

Interested sources should submit their response via email to dcoleman.dieger.civ@mail.mil and terri.l.davis34.civ@mail.mil by March 20, 2026, at 4:00 PM EST.

All qualified and experienced sources including small businesses, 8(a) small businesses, service-disabled veteran-owned small businesses, HUBZone small businesses, and Women-owned small businesses are encouraged to respond to this market research notice.

Disclaimer: This Sources Sought Notice is issued for market research purposes only and does not constitute a Request for Quote (RFQ) or Request for Proposal (RFP). The Government will not pay for any information submitted in response to this notice. Responses will be used to determine the appropriate acquisition strategy, including potential small business participation.

mailto:dcoleman.dieger.civ@mail.mil mailto:terri.l.davis34.civ@mail.mil mailto:dcoleman.dieger.civ@mail.mil mailto:terri.l.davis34.civ@mail.mil