Office furniture for US embassy madrid
Closed Solicitation Posted
- Solicitation number
- 19SP5026Q0026
- Agency
-
US Embassy Madrid
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 3372 Office Furniture (including Fixtures) Manufacturing
- PSC
- 7110 Office Furniture
- Place of performance
- Madrid 28006 Spain
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State, US Embassy Madrid, seeks supply and installation of office furniture for the second floor of the Chancery building at Calle Serrano 75, Madrid, Spain, with proposals due September 23, 2026, at 17:30 GMT and a mandatory site visit/preproposal conference scheduled for September 14, 2026, at 12:00. This is a firm-fixed-price procurement with no set-aside, to be awarded to the lowest-priced, technically acceptable, responsible offeror based on initial offers without discussions.
Place of performance is 28006 Madrid, Spain. The project encompasses two Contract Line Items: CLIN 1 covers supply and installation of systems furniture including electrically powered sit-stand desks with dual monitors per workstation, storage cabinets, lateral files, meeting tables, and guest seating across approximately 96 square meters of workstations and associated office spaces; CLIN 2 covers disassembly, removal, transportation, and disposal of existing furniture. All furniture must feature modern appearance, durable low-VOC finishes, panel-based and freestanding systems with integrated lighting, storage, and technology support, meet ergonomic and adjustable-height standards, and achieve ANSI/BIFMA Certified Level 2 sustainability minimum. Electrical infrastructure requires 220V/50Hz distribution with flush-mounted receptacles (two duplex electrical and two telecom faceplates per workstation), separate telecommunications cabling for up to four cables per station at 60% maximum fill, and USB outlets in all cubicles. All walkways must maintain 42-inch clearance for wheelchair access. Delivery must occur within 90 days of award, during 08:00–17:00 Monday–Friday, with 15 days' advance notice.
Contractors must possess necessary Spanish business permits and licenses, provide proof of SAM registration, conduct and submit a required site visit confirming measurements, and submit product data, shop drawings, color and verification samples, design approval, bill of materials, Activity Hazard Analysis within 15 days of Notice to Proceed, and a Critical Path Method schedule. Prior performance documentation through client references is required. All pricing must be in euros with 21 percent VAT shown separately. NAICS 3372 (Office Furniture Manufacturing); PSC 7110 (Office Furniture). Quotations must be submitted electronically in Word 2007/2010, Excel 2007/2010, or PDF format not exceeding 30 MB per submission to madridgsoprocurement@state.gov.
Notice text
Solicitation Announcement: Replacement of Office Furniture in the second floor of U.S.Embassy, Madrid, Spain
The U.S. Embassy in Madrid intends to issue a solicitation for the replacement of office furniture in the second floor of Chancery building. The project will include the purchase and installation of new office furniture—such as workstations, storage cabinets, and panels—as well as the possible disassembly, removal, and disposal of existing modular furniture.
Key Details:
- Contract Type: The U.S. Government intends to award a firm-fixed-price contract to the lowest-priced, technically acceptable, responsible offeror. Award may be made based on initial offers without discussions.
- Performance Period: Details will be provided in the solicitation.
- Pre-Quotation Conference/Site Visit: A pre-quotation conference/site visit is planned; the date will be included in the solicitation.
Registration Requirements:
Offerors must be registered and active in the System for Award Management (SAM) at http://www.sam.gov to be eligible for contract consideration. No documents or additional information will be available until the solicitation is issued.
Licensing Requirements:
In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), all contractors must possess the necessary permits and licenses to conduct business in Spain. Proof of these permits must be included in the offer.
Submission Guidelines:
- Electronic Responses: Quotes must be submitted electronically before the response deadline. Ensure email submissions do not exceed 30MB; if necessary, send multiple emails.
- Point of Contact: Direct all questions to madridgsoprocurement@state.gov. Questions via telephone will not be accepted.
Files
| File | Type | Posted |
|---|---|---|
| Attachment 3 .Total cost breakdown_.xlsx | XLSX spreadsheet | |
| Solicitation 19SP5026Q0026.pdf | ||
| Attachment 1 - Scope of work.pdf | ||
| Invitation letter.pdf | ||
| Attachment 2 Drawings_.pdf |
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