Invitation letter.pdf
PDF 537 KB Posted
- Attached to
- OFFICE FURNITURE FOR US EMBASSY MADRID
- Solicitation number
- 19SP5026Q0026
- Issued by
-
Department of State US Embassy Madrid
About this file
This is a Request for Quotations (RFQ) issued by the U.S. Embassy Madrid, Spain for the acquisition of office furniture for the second floor of the embassy facility. The RFQ number is 19SP5025Q0026, issued September 2, 2026, with a deadline for quotation submission of September 23, 2026, at 17:30 GMT. The U.S. Government intends to award a contract or purchase order to the responsible company submitting an acceptable offer at the lowest price based on initial quotations without discussions, though discussions may be held with companies in the competitive range if necessary.
Prospective quoters must submit electronically to madridgsoprocurement@state.gov in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF format with a maximum file size of 30MB per submission. Required submittal documents include SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information as required in Section 3, and proof of SAM registration. All proposals must be in English, and incomplete proposals will not be accepted. Offerors must be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to proposal submission per FAR 4.1102; failure to register will result in the proposal being deemed non-responsible with no further consideration. A pre-quotation conference will be held September 14, 2026, at 12:00 at the embassy address Calle Serrano 75, Madrid, Spain, with prospective quoters required to contact Maria José Moyano at moyanomx@state.gov by September 11, 2026, to arrange entry.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 2 Drawings_.pdf | ||
| Attachment 3 .Total cost breakdown_.xlsx | XLSX spreadsheet | |
| Solicitation 19SP5026Q0026.pdf | ||
| Attachment 1 - Scope of work.pdf |
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Text version
U.S. Embassy Madrid, Spain
Date: September 2, 2026
Dear Prospective Quoter:
Subject: Request for Quotations number 19SP5025Q0026
Enclosed is a Request for Quotations (RFQ) for the acquisition of office furniture for second floor at U.S. Embassy in Madrid, Spain. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be held on September 14, at 12:00 at the US Embassy, Calle Serrano, 75, Madrid, Spain. Prospective offerors/quoters should contact Maria José Moyano:
moyanomx@state.gov by September 11, 2026, for additional information or to arrange entry to the building.
Quotations are due on September 23, 2026, at 17:30. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to madridgsoprocurement@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.
https://www.sam.gov/
Failure to be registered at the time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, Jerad S. Tietz Contracting Officer
Enclosure:
RFQ 19SP5025Q0026
09/01/2026 13:37 GMT
Tietz, Jerad (TietzJS@state.gov)
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