S02 36C10X27R0011 Combined Synopsis Solicitation.docx

Combined Synopsis/Solicitation Notice

Solicitation Number:

36C10X27R0011

Notice Type:

Combined Synopsis/Solicitation

Synopsis:

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Revolutionary Federal Acquisition Regulation (FAR) Overhaul (RFO) 12.2, “Solicitation, Evaluation, and Award,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

Solicitation number 36C10X27R0011 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Proposal (RFP). All applicable provisions, clauses, definitions, and procedures are those contained in the RFO text and the agency's implementation deviations. In the event of a conflict with the codified FAR, the adopted RFO text governs. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul.

Requirement Description:

The Department of Veterans Affairs (VA) has a requirement to purchase Transesophageal Echocardiography (TEE) Scanning Systems to deliver patient care to VA Medical Centers throughout the Continental United States (CONUS) and Outside of the Continental United States (OCONUS) (OCONUS includes locations of Alaska, Hawaii, Puerto Rico, Virgin Islands, Guam, Philippines, American Samoa, and Northern Mariana Islands).

A Requirements contract will be awarded in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Offers shall contain the terms for cost/price and technical capabilities of brand name or equal equipment. The Government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334510 – Electromedical and Electrotherapeutic Apparatus Manufacturing, Product Service Code: 6525 – Imaging Equipment and Supplies: Medical, Dental, Veterinary, and the associated size standard is 1,250 employees. There is an existing NMR Class Waiver for 334510, Electromedical and Electrotherapeutic Apparatus Manufacturing. This procurement action is issued as a total service-disabled veteran-owned small business (SDVOSB) set-aside.

This acquisition is for a single award Requirements contract with firm-fixed priced (FFP) delivery orders in accordance with RFO Subpart 16.5 for Philips Healthcare EPIQ CVx® brand name or equal TEE Scanning Systems as identified in ATTACHMENT A – PRICE COST SCHEDULE - NX EQ TEE SCANNING SYSTEMS. Offerors shall provide a proposal for Contract Line-Item Numbers (CLINs) listed in ATTACHMENT A – PRICE COST SCHEDULE - NX EQ TEE SCANNING SYSTEMS. The intent is to provide the Agency with a complete cardiovascular ultrasound system meeting the salient characteristics listed below to include accessories and training.

The ordering period is for one 12-month base year with four 12-month option years. Delivery is Free on Board (FOB) destination. FFP Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities.

The RFO provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition including attached addenda to the provision (See ATTACHMENT D – SOLICITATION PROVISIONS - NX EQ TEE SCANNING SYSTEMS).

The RFO provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, and the specific evaluation criteria as attached addenda also applies to this acquisition (See ATTACHMENT D – SOLICITATION PROVISIONS - NX EQ TEE SCANNING SYSTEMS)

The RFO clause at 52.212-4, Terms and Conditions—Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the clause. (See ATTACHMENT C - CONTRACT CLAUSES – NX EQ TEE SCANNING SYSTEMS)

All interested Offerors must be registered in the System for Award Management (SAM) prior to submitting a proposal. You may access SAM at https://sam.gov/SAM/.

Questions regarding this combined synopsis/solicitation are due via email by 10:00 AM CT on December 1, 2026, to Contract Specialist, Courtney.Chattman@va.gov, and Contracting Officer, Jessica Smith at Jessica.Smith32@va.gov. No questions will be accepted after the due date. No calls will be accepted.

Offers are due via email by 10:00 AM CT on December 15, 2026, to Contract Specialist, Courtney.Chattman@va.gov, and Contracting Officer, Jessica Smith at Jessica.Smith32@va.gov.

PRODUCT DESCRIPTION

1. SCOPE OF WORK

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the TEE Scanning System as a candidate for an Enterprise-wide (otherwise referred to as “national”) single award Requirements contract. A TEE Scanning System, also known as an echocardiography or cardiac ultrasound machine, is a specialized medical imaging device used to visualize the heart and its structures. Echocardiography is an essential diagnostic tool for identifying various heart conditions, including heart valve disorders, cardiomyopathies, pericardial effusions, and congenital heart defects.

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide TEE Scanning Systems to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods.

2. REQUIREMENT

This requirement will be solicited and awarded as “Brand Name or Equal” which requires the quoter indicate that each product being offered as an “equal” product to the Philips Healthcare EPIQ CVx®. Offerors will be required to supply a complete TEE Scanning System ready for patient use. This requirement includes complete installation and training for operators, clinicians, and biomedical engineers. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

The following line-items comprise the Philips Healthcare EPIQ CVx® Scanning System product line and commercial services:

Contract Line Item #

Number Description

Training and Services

The Department of Veterans Affairs (VA) is seeking vendors who can provide Philips Healthcare EPIQ CVx® or equal as listed above which meet all SCs listed below. Offerors may propose any product solution or configuration so long as they meet the SCs.

Offerors may propose any product solution or configuration so long as the proposed solution meets the salient characteristics. Equivalent products being proposed in the Technical Volume must also be clearly identified in the Pricing Volume. Products proposed in the technical volume must be captured on – appear and correspond with -- the Offeror’s pricing volume (Attachment A, Price Cost Schedule of the solicitation).

Offerors may propose any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these ancillary items must be quantified in the Offeror’s pricing volume with an estimated quantity of zero (0). Only new original equipment is acceptable; no remanufactured or "gray market" items. No product in development shall be considered. All items must be covered by the manufacturer's warranty.

Distributors must be authorized distributors/resellers as certified by the OEM (i.e., in OEM letter dated within 12 months of the solicitation close date and duly signed by OEM’s authorized representative) to be eligible for award. The OEM letter must be valid for the life of the contract and demonstrate an uninterrupted source of supply from the manufacturer for the full period of performance. Those proposals which fail to meet all of the salient characteristics will be rated “Unacceptable” and will be ineligible for award.

Offerors are required to complete the yellow highlighted area on the SCs Chart below, listing the location where compliance to the SCs can be found. Proposals which do not include the completed Salient Characteristic chart will not be considered for award.

Page #:

It has been determined that protected health information (PHI) may be used, disclosed, accessed, transmitted, created, stored/maintained, and/or destroyed (providing appropriate proof of destruction in compliance with VA Directive 6371) by the Contractor, and a signed Business Associate Agreement (BAA) will be required. The Contractor will adhere to the requirements set forth within the BAA, referenced in the solicitation, and will comply with all applicable VA/VHA Directives. Once awarded, Contractor and Contracting Officer will collaborate with the VHA Privacy Office BAA team (VHABAAIssues@va.gov) to implement the appropriate National BAA.

LIST OF ATTACHMENTS

· ATTACHMENT A - PRICE COST SCHEDULE - NX EQ TEE SCANNING SYSTEMS

· ATTACHMENT B - CONTRACT ADMINISTRATION - NX EQ TEE SCANNING SYSTEMS

· ATTACHMENT C - CONTRACT CLAUSES - NX EQ TEE SCANNING SYSTEMS

· ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ TEE SCANNING SYSTEMS

· ATTACHMENT E - QUARTERLY SALES REPORT - NX EQ TEE SCANNING SYSTEMS

· ATTACHMENT F - PAST PERFORMANCE REFERENCES - NX EQ TEE SCANNING SYSTEMS

· ATTACHMENT G - PAST PERFORMANCE QUESTIONAIRE - NX EQ TEE SCANNING SYSTEMS

· ATTACHMENT H – RFQ QUESTIONS - NX EQ TEE SCANNING SYSTEMS

· ATTACHMENT J – CERTIFICATION OF RECALL OR SAFETY ISSUES - NX EQ TEE SCANNING SYSTEMS Page 1 of