NVARNG AASF Fuel Farm Pump and Motor Repair
Closed Solicitation Posted
This opportunity was awarded. See its 3 award notices in the notice history.
- Solicitation number
- W9124X26QA004
- Agency
-
Nevada National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Nevada 89506, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Nevada Army National Guard (NVARNG) is soliciting proposals for fuel farm maintenance and repair services at the Aviation Support Facility (AASF) in Reno, Nevada. The contract requires three primary deliverables: replacement of the fuel farm motor, rebuild of the fuel pump, and repair of the fuel meter to restore reliable fuel delivery from underground tanks to HEMTT refueler vehicles. These repairs are critical to prevent system failure that could result in the inability to fuel vehicles or potential fire hazards. The government will evaluate proposals based on three factors: price, conformance to technical requirements, and past performance. Proposals are due by May 6, 2026, and a voluntary site visit is available on April 16, 2026 at 11:00 A.M. PST at Harry Reid Training Center. The specific equipment includes a Gorman-Rupp Pumps Model RD3A31 BAR pump coupled to a 40-horsepower Baldor Electric Company motor operating at 460 volts, 3,545 RPM, and 3-phase configuration.
This solicitation is set aside as a Total Small Business contract with no current incumbent contractor. The contract is structured as three firm fixed-price line items to be completed between June 1 and June 12, 2026, with work conducted over two eight-hour days, Tuesday through Friday, excluding federal holidays. The Nevada Army National Guard has indicated a preference for completing the work within two to three days and has expressed a preference for replacing both the motor and pump, as well as replacing the meter rather than repairing it, to minimize system downtime. The place of performance is the Harry Reid Training Center at 20000 Army Aviation Drive, Reno, Nevada 89506, though service delivery and acceptance are coordinated through the NVARNG element in Carson City. Contractor personnel must obtain local background clearance and AT Level 1 training prior to commencing work, and all materials, equipment, supplies, and tools are the contractor's responsibility.
Notice text
4 versions
Update #4 · Latest ·
Amendment 0002
Further questions from industry and responses.
1. How long, once we pull the equipment, do we have to put the system back online? According to the fuel techs at site, they need fuel daily.
2. How long can the system be down?
3. The PWS in Para 1.4 states “Replace the fuel farm Motor” and “Rebuild the Pump,” but in PRS #1 it states “…replace the pump, rebuild the motor...” Which is correct?
4. Since no one knows what’s wrong with the meter, why not replace it?
Response from unit representative:
“We could afford to have the fuel farm down for two or three days. If this will require longer we can definitely coordinate something on our side for a longer repair time but that would not be preferred. We would like to replace both motor and pump to reduce down time on this project. We would also like to replace the meter if possible.”
End of Amendment 0002
--------------------------------------------------
Amendment 0001
Questions from Industry with responses (also see attachment "W9124X26QA004 0001 Questions and Answers")
Request For Information (RFI) 1: What is the make and model of the pumping unit?
Gorman-Rupp Pumps Model No. RD3A31 BAR~
RFI 2: Motor nameplate data/specifications.
The data plate is weather worn, but appears to state:
NO C97000007
SER # C1904040472
SPEC 12-0000-0485
CAT. No.
H.P. 40 T. CODE T3C
VOLTS 460
AMPS 44
R.P.M. 3545
HZ 60 PH 3 CLASS H
SER. F. 1.15 DES B CODE G
RATING 4C AMB-CONT
FRAME 324TS NEMA NOM EFF 92.4%
UABLE @ 208V A PF 91%
BALDOR ELECTRIC CO. FT. SMITH, AR U.S.A. NP0015XPSLEV
RFI 3: Confirm whether the unit is mobile or installed at a fixed refueling rack location.
Installed at a fixed refueling rack location.
RFI 4: Drive configuration.
Coupled system.
RFI 5: Coupler model/type.
Unfortunately, the manual does not go into this level of detail.
RFI 6: Additional pictures of equipment.
Included in attachment 'W9124X26QA004 0001 Questions and Answers."
End of Amendment 0001
--------------------------------------------------
Description of Requirements:
(a) The United States Property and Fiscal Office Purchasing and Contracting Division on behalf of the NVARNG AASF requires fuel farm replacement of the pump motor, rebuild of the pump, and repair to the meter to reliably pull fuel from the underground tanks into the refueling vehicles. Previous damage to the fuel farm’s Scully switch and bypass of the safeguards on it placed undue stress on the motor, pump and meter, which are beginning to fail. If the motor or pump seizes, the fuel farm will be unable to deliver fuel from the tanks into the HEMTT refueler vehicles. They also have the potential to overheat and set the fuel farm on fire.
1. Objectives:
A. Replace the fuel farm Motor.
B. Rebuild the pump.
C. Repair the fuel meter.
(b) There is no current contract for this requirement.
(c) Dates with Line Item Numbers (LINs):
(1) LIN 0001 Fuel Farm Motor Replacement (1-12 June 2026);
(2) LIN 0002 Fuel Farm Pump Rebuild (1-12 June 2026);
(3) LIN 0003 Fuel Farm Meter Repair (1-12 June 26)
(d) The NVARNG is offering interested parties the opportunity for a site visit on 16 April 2026 at 11:00 A.M. PST in order to see the equipment that needs repairs.
Site Address:
Harry Reid Training Center
20000 Army Aviation Drive
Reno, NV 89506
The site visit POC is Contract Specialist Andrew Simbeck.
Interested parties do not have to attend to submit a quotation in accordance with FAR 52.237-1.
The NVARNG will not offer other site visits.
(e) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:
Price
Conformance to Technical Requirements
Past Performance
(f) See attached "Solicitation - W9124X26QA004" and "PWS -Fuel Farm Motor and Pump" for a full description of requirements.
(g) Questions/Clarifications submisison date and time: Tuesday, April 21, 2026 11:30 PM PDT. Responses will be consolidated and posted as an amendment to this solicitation.
Update #3 ·
Amendment 0001
Questions from Industry with responses (also see attachment "W9124X26QA004 0001 Questions and Answers")
Request For Information (RFI) 1: What is the make and model of the pumping unit?
Gorman-Rupp Pumps Model No. RD3A31 BAR~
RFI 2: Motor nameplate data/specifications.
The data plate is weather worn, but appears to state:
NO C97000007
SER # C1904040472
SPEC 12-0000-0485
CAT. No.
H.P. 40 T. CODE T3C
VOLTS 460
AMPS 44
R.P.M. 3545
HZ 60 PH 3 CLASS H
SER. F. 1.15 DES B CODE G
RATING 4C AMB-CONT
FRAME 324TS NEMA NOM EFF 92.4%
UABLE @ 208V A PF 91%
BALDOR ELECTRIC CO. FT. SMITH, AR U.S.A. NP0015XPSLEV
RFI 3: Confirm whether the unit is mobile or installed at a fixed refueling rack location.
Installed at a fixed refueling rack location.
RFI 4: Drive configuration.
Coupled system.
RFI 5: Coupler model/type.
Unfortunately, the manual does not go into this level of detail.
RFI 6: Additional pictures of equipment.
Included in attachment 'W9124X26QA004 0001 Questions and Answers."
End of Amendment 0001
--------------------------------------------------
Description of Requirements:
(a) The United States Property and Fiscal Office Purchasing and Contracting Division on behalf of the NVARNG AASF requires fuel farm replacement of the pump motor, rebuild of the pump, and repair to the meter to reliably pull fuel from the underground tanks into the refueling vehicles. Previous damage to the fuel farm’s Scully switch and bypass of the safeguards on it placed undue stress on the motor, pump and meter, which are beginning to fail. If the motor or pump seizes, the fuel farm will be unable to deliver fuel from the tanks into the HEMTT refueler vehicles. They also have the potential to overheat and set the fuel farm on fire.
1. Objectives:
A. Replace the fuel farm Motor.
B. Rebuild the pump.
C. Repair the fuel meter.
(b) There is no current contract for this requirement.
(c) Dates with Line Item Numbers (LINs):
(1) LIN 0001 Fuel Farm Motor Replacement (1-12 June 2026);
(2) LIN 0002 Fuel Farm Pump Rebuild (1-12 June 2026);
(3) LIN 0003 Fuel Farm Meter Repair (1-12 June 26)
(d) The NVARNG is offering interested parties the opportunity for a site visit on 16 April 2026 at 11:00 A.M. PST in order to see the equipment that needs repairs.
Site Address:
Harry Reid Training Center
20000 Army Aviation Drive
Reno, NV 89506
The site visit POC is Contract Specialist Andrew Simbeck.
Interested parties do not have to attend to submit a quotation in accordance with FAR 52.237-1.
The NVARNG will not offer other site visits.
(e) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:
Price
Conformance to Technical Requirements
Past Performance
(f) See attached "Solicitation - W9124X26QA004" and "PWS -Fuel Farm Motor and Pump" for a full description of requirements.
(g) Questions/Clarifications submisison date and time: Tuesday, April 21, 2026 11:30 PM PDT. Responses will be consolidated and posted as an amendment to this solicitation.
Update #2 ·
Amendment 0001
Questions from Industry with responses (also see attachment "W9124X26QA006 Questions and Answers")
Request For Information (RFI) 1: What is the make and model of the pumping unit?
Gorman-Rupp Pumps Model No. RD3A31 BAR~
RFI 2: Motor nameplate data/specifications.
The data plate is weather worn, but appears to state:
NO C97000007
SER # C1904040472
SPEC 12-0000-0485
CAT. No.
H.P. 40 T. CODE T3C
VOLTS 460
AMPS 44
R.P.M. 3545
HZ 60 PH 3 CLASS H
SER. F. 1.15 DES B CODE G
RATING 4C AMB-CONT
FRAME 324TS NEMA NOM EFF 92.4%
UABLE @ 208V A PF 91%
BALDOR ELECTRIC CO. FT. SMITH, AR U.S.A. NP0015XPSLEV
RFI 3: Confirm whether the unit is mobile or installed at a fixed refueling rack location.
Installed at a fixed refueling rack location.
RFI 4: Drive configuration.
Coupled system.
RFI 5: Coupler model/type.
Unfortunately, the manual does not go into this level of detail.
RFI 6: Additional pictures of equipment.
Included in attachment 'W9124X26QA006."
End of Amendment 0001
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Description of Requirements:
(a) The United States Property and Fiscal Office Purchasing and Contracting Division on behalf of the NVARNG AASF requires fuel farm replacement of the pump motor, rebuild of the pump, and repair to the meter to reliably pull fuel from the underground tanks into the refueling vehicles. Previous damage to the fuel farm’s Scully switch and bypass of the safeguards on it placed undue stress on the motor, pump and meter, which are beginning to fail. If the motor or pump seizes, the fuel farm will be unable to deliver fuel from the tanks into the HEMTT refueler vehicles. They also have the potential to overheat and set the fuel farm on fire.
1. Objectives:
A. Replace the fuel farm Motor.
B. Rebuild the pump.
C. Repair the fuel meter.
(b) There is no current contract for this requirement.
(c) Dates with Line Item Numbers (LINs):
(1) LIN 0001 Fuel Farm Motor Replacement (1-12 June 2026);
(2) LIN 0002 Fuel Farm Pump Rebuild (1-12 June 2026);
(3) LIN 0003 Fuel Farm Meter Repair (1-12 June 26)
(d) The NVARNG is offering interested parties the opportunity for a site visit on 16 April 2026 at 11:00 A.M. PST in order to see the equipment that needs repairs.
Site Address:
Harry Reid Training Center
20000 Army Aviation Drive
Reno, NV 89506
The site visit POC is Contract Specialist Andrew Simbeck.
Interested parties do not have to attend to submit a quotation in accordance with FAR 52.237-1.
The NVARNG will not offer other site visits.
(e) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:
Price
Conformance to Technical Requirements
Past Performance
(f) See attached "Solicitation - W9124X26QA004" and "PWS -Fuel Farm Motor and Pump" for a full description of requirements.
(g) Questions/Clarifications submisison date and time: Tuesday, April 21, 2026 11:30 PM PDT. Responses will be consolidated and posted as an amendment to this solicitation.
Update #1 ·
Description of Requirements:
(a) The United States Property and Fiscal Office Purchasing and Contracting Division on behalf of the NVARNG AASF requires fuel farm replacement of the pump motor, rebuild of the pump, and repair to the meter to reliably pull fuel from the underground tanks into the refueling vehicles. Previous damage to the fuel farm’s Scully switch and bypass of the safeguards on it placed undue stress on the motor, pump and meter, which are beginning to fail. If the motor or pump seizes, the fuel farm will be unable to deliver fuel from the tanks into the HEMTT refueler vehicles. They also have the potential to overheat and set the fuel farm on fire.
1. Objectives:
A. Replace the fuel farm Motor.
B. Rebuild the pump.
C. Repair the fuel meter.
(b) There is no current contract for this requirement.
(c) Dates with Line Item Numbers (LINs):
(1) LIN 0001 Fuel Farm Motor Replacement (1-12 June 2026);
(2) LIN 0002 Fuel Farm Pump Rebuild (1-12 June 2026);
(3) LIN 0003 Fuel Farm Meter Repair (1-12 June 26)
(d) The NVARNG is offering interested parties the opportunity for a site visit on 16 April 2026 at 11:00 A.M. PST in order to see the equipment that needs repairs.
Site Address:
Harry Reid Training Center
20000 Army Aviation Drive
Reno, NV 89506
The site visit POC is Contract Specialist Andrew Simbeck.
Interested parties do not have to attend to submit a quotation in accordance with FAR 52.237-1.
The NVARNG will not offer other site visits.
(e) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:
Price
Conformance to Technical Requirements
Past Performance
(f) See attached "Solicitation - W9124X26QA004" and "PWS -Fuel Farm Motor and Pump" for a full description of requirements.
(g) Questions/Clarifications submisison date and time: Tuesday, April 21, 2026 11:30 PM PDT. Responses will be consolidated and posted as an amendment to this solicitation.
Files
| File | Type | Posted |
|---|---|---|
| W9124X26QA004 0001 Questions and Answers.pdf | ||
| 3. PWS -Fuel Farm Motor and Pump.pdf | ||
| Solicitation - W9124X26QA004.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Desert Forge FY26 Meal Support - Fallon Area | Award Notice | |
| Desert Forge FY26 Meal Support - Fallon Area | Award Notice | |
| NVARNG AASF Fuel Farm Pump and Motor Repair | Award Notice | |
| Desert Forge FY26 Meal Support - Fallon Area | Solicitation | |
| This notice | Solicitation |
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