3. PWS -Fuel Farm Motor and Pump.pdf

PERFORMANCE WORK STATEMENT (PWS)

Motor and Pump Repair Nevada Army Aviation Support Facility

Part 1

General Information

1.1 GENERAL: This is a non-personal services contract to provide repairs to the

Fuel Farm at the Nevada Army Aviation Support facility. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the repairs to the F24 Fuel Farm Pump, Motor and Meter, as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall meet the standards in this contract.

1.3 Background:

AASF Fuel farm requires a replacement of the pump motor, rebuild of the pump and repair to the meter to reliably pull fuel from the underground tanks into the refueling vehicles. Previous damage to the fuel farm’s Scully switch and bypass of the safeguards on it placed undue stress on the motor, pump and meter, which are beginning to fail. If the motor or pump seizes, the fuel farm will be unable to deliver fuel from the tanks into the HEMTT refueler vehicles. They also have the potential to overheat and set the fuel farm on fire.

1.4 Objectives:

A. Replace the fuel farm Motor.

B. Rebuild the Pump.

C. Repair the fuel meter

1.5 Scope: Services include:

A.

• Mobilize equipment and personnel to the project site.

• Provide labor, equipment, and tools to service F-24 Motor, Pump and Meter.

• Check system for leaks and begin clean-up of the system.

• Ensure system is functioning properly.

• Demobilize from site.

1.6 Period of Performance: The Period of Performance reads as follows:

Base Year: 2-eight Hour work days

1.7 General Information

1.8 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.9 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.10 Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day Juneteenth Independence Day

Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

1.11 Hours of Operation: The contractor is responsible for conducting business, between the hours of 08:00 to 16:30, Tuesday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.12 Place of Performance: The work to be performed under this contract will be performed at The Nevada Army National Guard AASF, 20000 Army Aviation Dr.

Reno, NV 89506.

1.13 Type of Contract: The government will award a Firm Fixed Price Contract.

1.14 Security Requirements: Contractor personnel performing work under this contract must have a valid local background check- See section 4.3- at time of the proposal submission and must maintain the level of security required for the life of the contract. The security classification for this contract is unclassified.

1.15 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.16 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated.

A. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due the Contractor.

B. The Contractor shall prohibit the use of Government issued keys/key cards by any person other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.17 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons.

The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.18 Special Qualifications: The contractor is responsible for ensuring all employees possess and maintain current appropriate training and professional certification during the execution of this contract.

1.19 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.20 Contracting Officer Representative (COR): A COR is not required for this contract. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.21 Key Personnel: The following personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Tuesday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.22 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will not be required to obtain and wear badges in the performance of this service.

1.23 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart

9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2.1 DEFINITIONS AND ACRONYMS:

2.2 DEFINITIONS:

2.3 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.4 CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.5 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the

U.S. Government appointed by the contracting officer to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.6 DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.7 DELIVERABLE: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.8 KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the people that are listed in the proposal.

2.9 PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.10 QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.11 QUALITY ASSURANCE: Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.12 QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.13 SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.14 WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.15 WORK WEEK: Tuesday through Friday, unless specified otherwise.

ACRONYMS:

AASF Army Aviation Support Facility ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDCDefense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.2 Services: The Government will not provide any additional services.

3.3 Facilities: The Government will provide access to the fuel farm area where the work will be performed.

3.4 Utilities: The Government may provide ground power access upon request: The

Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.5 Equipment: The Government will not provide any additional equipment.

3.6 Materials: The Government will not provide any additional materials.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.2 General: The Contractor shall furnish all supplies, equipment, services and materials required to perform work under this contract that are not listed under Section 3 of this PWS.

4.3 Secret Facility Clearance: The contractor shall obtain a local background check from the NVARNG security office, and complete AT level 1 training Access and general protection policy and procedures, Locally developed iWATCH, and meet Army training Requirements for OPSEC training. The Contractor’s employees, performing work in support of this contract will each receive the same local background check. The local background check form is attached in this PWS as Technical Exhibit 3.

4.4 Materials: The Contractor shall provide any materials and supplies required to complete the repairs and necessary to meet the requirements under this PWS.

4.5 Equipment: The Contractor shall provide any equipment required to complete the repairs.

PART 5

SPECIFIC TASKS

5.1 Specific Tasks:

5.2 Basic Services. The contractor shall provide these services:

A.

• Mobilize equipment and personnel to the project site.

• Provide labor, equipment, and tools to service F-24 Motor, Pump and Meter.

• Check system for leaks and begin clean-up of the system.

• Ensure system is functioning properly.

• Demobilize from site.

PART 6

APPLICABLE PUBLICATIONS

6.1 APPLICABLE PUBLICATIONS (CURRENT EDITIONS):The contractor must abide by the current operations manual for the Fuel Farm and all applicable regulations, publications, manuals, and local policies and procedures.

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide repairs to the replace the pump, rebuild the motor and repair the meter.

The contractor provided repairs must return the fuel farm to full working order.

Repairs must return the fuel farm Motor, pump and meters to full working order.

100% Inspection- Fuel samples are required to be taken from every fuel tender, daily. The morot, pump and meter are required to be used in every refueling operation. Faulty pump and motor operation will be relayed to the contractor via complaint through the contracting officer.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

This is a one-time service contract to repair the AASF Fuel farm. The contractor will determine the timeframe required to accomplish the repairs. The timeframe to complete the work should be within 90 days of award.

TECHNICAL EXHIBIT 3

NVARNG PERSONAL SECURITY QUESTIONNAIRE

1. Name: ________________, ________________, _________________ Last First Middle (full name)

Please print boldly and legibly

2. Date of Birth: __________________________ (Month Day, Year)

3. Social Security Number: _________ - ______ - _________

4. Sex: MALE____FEMALE___

5. Driver’s License Number______________________________________

6. Driver’s License State of Issue_________________________________

7. Home Address_____________________________________________

8. City______________________________________________________

9. State_____________________________________________________

10. Place of Birth:__________________________ (City, State, Zip, Country)

11. Employer/Command:________________________________________

12. Phone Numbers: Employer (____) ____-____ Home (____) ____-____

YES NO NA

Are you a U.S. Citizen?

Are you a legal resident alien? If you are a US citizen, you are not an

Alien. If you indicate NO, you will be automatically denied access.

Have you ever been barred from any federal government facility or base?

Have you ever been convicted of a felony?

Do you have any outstanding warrants or are you a fugitive from justice?

Are you currently pending trial?

Are you on an approved Dept. of Prisons program? (probation, parole, work release etc.)

Have you ever been convicted on a weapons charge or Theft Are you now or have you EVER been a member of an organization dedicated to terrorism or extremism?

Have you submitted a copy of your real ID?

13. Individual Requesting Access. I certify that the above information is correct and I agree to allow NVARNG Provost Marshal and/or local commands to perform a local/national security check on me as required.

Signature: ________________________Date:_________________

14. Employer Supervisor/Manager. I certify that the above information has been verified with the individual’s documents; to include a United States issued birth certificate and a United States issued picture identification (e.g., driver’s license, U.S.

military ID, Resident Alien Registration Card, Foreign Passport, Foreign Military ID etc.)

Signature: __________________________Date:_________________

15. FMO/NVNG Representative – Print Name_______________________

Signature: __________________________Date:_________________

Project:________________________Location:_________________________

Contract start date:____________ Contract end date:_______________ Indefinite:____(check if applicable)