NRCS-National Water and Climate Center SCAN Maintenance Services

The USDA National Resources Conservation Service's National Water and Climate Center is seeking maintenance services for the Soil Climate Analysis Network (SCAN), which consists of 213 stations nationwide that collect critical environmental data including soil moisture, temperature, humidity, solar radiation, and precipitation. The contractor must provide comprehensive maintenance services including site visits, sensor replacements, equipment calibration, and documentation for these weather monitoring stations that utilize Campbell Scientific dataloggers, soil probes, and various meteorological instruments. Key personnel qualifications require field technicians with ten years of experience in electronic equipment diagnosis and repair, specific expertise with Campbell Scientific dataloggers, and the ability to work in extreme environmental conditions with access to 4-wheel drive vehicles. The contract will be evaluated using Lowest Price Technically Acceptable (LPTA) criteria to determine the best value for the government. Quotes are due by September 2, 2025 at 5:00 PM ET, and must be submitted electronically to Amy Smith at the USDA along with required technical documentation and vendor information.

This opportunity is structured as a 100% small business set-aside under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) with a size standard of $34 million, and no incumbent contractor information was provided in the solicitation materials. The government anticipates awarding one firm fixed-price contract for 124 maintenance service units with an estimated performance period of 15 months from October 1, 2025 through December 31, 2026. The contract requires nationwide performance across all U.S. states and territories including Alaska, Hawaii, Puerto Rico, and the U.S. Virgin Islands, with particular attention to emerging Tribal SCAN (TSCAN) stations on tribal agricultural lands. Contractors must maintain active SAM registration throughout the entire performance period, and the maintenance activities will be scheduled in specific regional clusters with maintenance windows occurring between January and December 2026. The solicitation follows a combined synopsis/solicitation format under FAR Parts 12 and 13, with no separate written solicitation to be issued beyond this notice.