Notice of Intent to Sole Source: OWCP Medical Bill Processing
Closed Pre-Solicitation Posted
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- Solicitation number
- ACQ-25-0259-Update
- Agency
-
Office of the Assistant Secretary for Administration and Management
Department of Labor
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 524298 All Other Insurance Related Activities
- PSC
- R499 Support- Professional: Other
- Place of performance
- McLean, Virginia, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Labor's Office of Worker's Compensation (OWCP) intends to award a sole source, firm fixed price contract to Acentra Health, LLC for medical bill processing services. The contract will cover comprehensive medical bill management tasks, including supporting centralized mailroom and call center activities, administering disability compensation programs, and processing bills through a centralized, customizable process. Key contract requirements include processing bills, responding to inquiries, handling adjustments, authorizing services, resolving suspense issues, managing provider enrollment, and processing appeals for OWCP programs. The solicitation is being conducted under FAR 6.302-1, which allows for a sole source award when only one responsible source can satisfy agency requirements. Interested parties may submit a capabilities statement by May 5, 2025, at 12:00 PM (EST), though the government retains sole discretion to determine whether to compete the proposed contract.
The contract is not set aside for any specific business category and will utilize NAICS Code 524298 with a size standard of $30,500,000.00. The contract will have a 12-month base period beginning July 1, 2025, with Acentra Health, LLC identified as the sole proposed contractor. While no specific award value is explicitly stated, the contract will be structured as a firm fixed price agreement for medical bill processing services. The point of contact for this opportunity is Emily Bear, Contracting Officer, who can be reached at bear.emily.e@dol.gov. No competitive quotes will be solicited, and phone calls regarding the opportunity will not be accepted, emphasizing the sole source nature of this procurement.
Notice text
The Department of Labor, on behalf of the Office of Worker’s Compensation (OWCP), intends to negotiate and award a Sole Source, Firm Fixed Price (FFP) Contract for workers’ compensation medical bill processing to Acentra Health, LLC (Acentra), 1600 Tysons Blvd Ste 1000, McLean, VA 22102, under the authority of FAR 6.302-1 which states, “Only one responsible source and no other supplies or services will satisfy agency requirements.”
Medical bill processing services include tasks such as supporting centralized mailroom and call center activities, administering disability compensation programs, and processing bills using one centralized process with customization. The contractor will process bills, respond to all inquiries regarding bills, requests for adjustments, authorization of services, suspense resolution, provider enrollment and maintenance, and appeals processing for OWCP programs. The Period of Performance will consist of a 12-month base period, beginning July 1, 2025.
The North American Industry Classification System (NAICS) Code for this requirement is 524298 with the Size Standard of $30,500,000.00.
This notice of intent to award a Sole Source contract is not a request for competitive quotes. THERE WILL BE NO SOLICITATION AVAILABLE FOR COMPETITIVE QUOTES. PHONE CALLS WILL NOT BE ACCEPTED. The point of contact for this action is Emily Bear – Contracting Officer, who can be reached at: bear.emily.e@dol.gov. Interested parties may express their interest and provide a capabilities statement NLT May 5, 2025 at 12:00 PM (EST). A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government.
Notice history
| Notice | Type | Posted |
|---|---|---|
| Notice of Intent to Sole Source: OWCP Medical Bill Processing | Special Notice | |
| This notice | Pre-Solicitation |
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