NOTICE OF INTENT TO SOLE SOURCE: Maintenance Agreement (EMD Millipore Corp. )
Closed Special Notice Posted
- Solicitation number
- FSIS_1163344
- Agency
-
Food Safety and Inspection Service
Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Food Safety and Inspection Service (FSIS) has published a Notice of Intent to Sole Source a maintenance agreement with EMD Millipore Corporation for the servicing of three water filtration systems. Posted on January 28, 2026, with a closing date of February 6, 2026, this special notice announces FSIS's intention to award a contract on a non-competitive basis to the original equipment manufacturer. The maintenance agreement is essential for supporting FSIS's laboratory operations, which conduct critical testing of meat, poultry, and egg samples to identify chemical and microbiological contaminants. FSIS justifies the sole source approach based on regulatory compliance requirements, proprietary system diagnostics, and the need to maintain ISO/IEC 17025 accreditation standards. The electronic and precision equipment repair and maintenance sector is the relevant classification for this opportunity, with a standard product and service code designation for water purification equipment maintenance.
The primary objective of this maintenance contract is to ensure the continued functionality and regulatory compliance of the Millipore water filtration systems through comprehensive support services over a five-year period consisting of a 12-month base year and four optional 12-month renewal years. While this notice of intent is not a formal solicitation and no competitive quotes are being sought, interested parties may submit technical data that could potentially challenge the sole source justification by February 6, 2026. The maintenance scope encompasses system inspections, firmware updates, water quality verification including resistivity and total organic carbon measurements, replacement of OEM-certified consumables, and comprehensive troubleshooting and repair services. Contractors must possess OEM certification and access to proprietary Millipore diagnostics, firmware updates, and calibration standards to meet FSIS's stringent laboratory accreditation requirements. No specific set-aside provisions apply to this opportunity, and participation is contingent upon demonstrating technical capability to support ISO 17025 compliance and proprietary system protocols.
Notice text
The USDA, Food Safety and Inspection Service (FSIS) intends to issue an award on a sole source basis (IAW FAR 12.101) to EMD Millipore Corporation, located at 400 Summit Dr, Burlington, MA 01803.
FSIS seeks to establish a contract with the Original Equipment Manufacturer (OEM) for a 12-month Base and four 12-month Option Year Maintenance Contract for three (3) Millipore Water Filtration Systems. These systems are critical for FSIS Laboratory testing of meat, poultry, and egg samples, which requires high-purity reagents to identify chemical and microbiological contaminants.
Technical Requirement Justification:
Regulatory Compliance: As an ISO/IEC 17025 accredited laboratory, FSIS is mandated to use purified water meeting strict quality standards. Only OEM-certified service ensures the water meets internal Standard Operating Procedures (SOPs).
Proprietary Diagnostics: The maintenance requires OEM-approved firmware updates, e-Sure tag traceability for consumables, and specific Automatic Sanitization Module (ASM) protocols unique to Millipore hardware.
System Integrity: To maintain ISO 17025 compliance, the systems require OEM calibration and IQ/OQ requalification using certified standards that are proprietary to EMD Millipore Corporation.
Service Scope:
System Inspection & Diagnostics: Verification of serial numbers, firmware updates, and inspection of Q-POD® dispensers and connectors.
Water Quality Verification: Measuring Resistivity and Total Organic Carbon (TOC) and validating flow rates for Type 1 and Type 3 water.
Consumables & Sanitization: Replacement of OEM-certified cartridges/filters and performance of ASM sanitization cycles.
Troubleshooting & Repairs: As-needed repair visits including spare parts to resolve alarms or error codes.
Performance Period: A 12-month Base Year with four (4) 12-month Option Years.
This notice of intent is not a request for competitive quotes, and no solicitation document exists. However, interested parties may submit technical data sufficient to determine their capability to provide identical services. All capability statements received by the closing date will be considered. A determination by the Government not to compete based on responses is solely within the discretion of the Government.
Capability statements shall be submitted only by e-mail as a Microsoft Office Word, Excel, or Adobe PDF attachment to angela.carey@usda.gov.
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