Notice of Intent to Sole Source - Laboratory Information Management System (LIMS) Service and Maintenance

Notice of Intent to Sole Source

Title: Laboratory Information Management System (LIMS) Service and Maintenance for the Walter Reed Army Institute of Research (WRAIR), Center for Enabling Capabilities (CEC), Pilot Bioproduction Facility (PBF).

Related Notice: Not Applicable.

PSC - DA10: IT and telecom - business application/application development software as a service.

NAICS Code – 513210: Software Publishers

The United States Army Medical Research Acquisition Activity (USAMRAA) intends to award on a sole source basis (IAW FAR 13.501) to LabVantage Solutions Inc., 265 Davidson Avenue STE 220, Somerset NJ, 08873-4120, as the only responsible source that can provide the required Laboratory Information Management System (LIMS). This acquisition is being conducted under the FAR 13.1; Simplified Acquisition Procedures (SAP).

The WRAIR has a need for LIMS service and maintenance with and without a network connection. Only LabVantage can provide the LIMS and associated modules that can meet the Government’s specifications, requirements and warranty of the LabVantage products. No other vendor is capable of providing pre-validated software that requires minimal adjustments and configurations. The proposed vendor is also the only one capable of providing an environmental monitoring module with integrated maps, which is an FDA regulation. The purpose of this requirement is to provide technical support, maintenance, access to software upgrades, security fixes and warranty of the products for the LabVantage Pharma Laboratory Information Management System (LIMS) without a network connection at the PBF. The PBF owns a perpetual LIMS license for their internal network that currently does not have external connectivity. This software aids in the management of samples and data that results in improved efficiency, better data management, improved accuracy, improved compliance, and improved decision-making.

The capability to comply with this FDA regulation is crucial for the PBF to complete its mission. Additionally, the PBF is required to have maps and sampling locations in the clean core for monitoring of environmental cleanliness. This is an FDA requirement for the manufacturing of vaccine products. This allows the use of tablets in lieu of paper maps and streamlines the plate sampling and incubation process through the use of barcodes in accordance with the maps. On average, the pre-validation period can take between six (6) and 12 months. Therefore, awarding to any other vendor would cause a substantial increase in time, thus increasing cost for the required pre-validation and configuration requirement.

This acquisition is being conducted under simplified acquisition procedures. There are no set-aside restrictions for this requirement. This notice of intent is not a request for competitive proposals and no solicitation document exists for this requirement.  However, parties interested in responding to this notice shall submit technical data, including cost, sufficient to determine capability in providing the same product. All capability statements received by closing of this notification of this synopsis will be considered by the Government. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.

Based on the above information, the only technically acceptable Laboratory Information Management System with and without a network connection can be provided by LabVantage.

Submit capability statements (using PDF, MS Word, or Excel attachments) to Ashley Atkins at email: ashley.n.atkins.civ@health.mil.

Statements are due by 08:00 A.M. EDT on Tuesday, 02 September 2025. No phone calls are accepted.