Notice of Intent to Sole Source Hamilton Company Instruments Maintenance
Closed Special Notice Posted
- Agency
-
Defense Health Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Dover AFB, Delaware, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The US Army Medical Research Acquisition Activity (USAMRAA), operating under the Defense Health Agency, has issued a Notice of Intent to Sole Source for maintenance services on Hamilton Company instruments. This special notice announces the government's intention to negotiate directly with Hamilton Company of Reno, Nevada, for maintenance support of two STARlet instruments owned by the Armed Forces Medical Examiner System Division of Forensic Toxicology. The procurement will be conducted under simplified acquisition procedures without set-aside restrictions and is classified under NAICS code 334516 with a small business size standard of 1,000 employees. The notice was posted on August 11, 2025, with responses due by August 26, 2025.
The sole source justification is based on Hamilton Company being the original equipment manufacturer and the only authorized vendor capable of providing the specialized maintenance required to ensure proper performance, calibration, and functionality of the instruments. The maintenance requirements include two preventative maintenance service calls per year, a guaranteed 24-hour response time for equipment failures, and a guaranteed 4-hour callback time, all using genuine Hamilton service parts and consumables. While this is not a request for competitive proposals and no formal solicitation document exists, interested parties may submit technical data and cost information to demonstrate their capability to provide equivalent services. The government will consider all capability statements received by the notice closing date, though the final determination whether to compete the requirement remains solely at the government's discretion. Any responses will be evaluated primarily to determine if alternative sources exist that could meet the specialized maintenance requirements for these critical forensic instruments.
Notice text
The US Army Medical Research Acquisition Activity (USAMRAA) intends to negotiate on a sole source basis (IAW FAR 13.501) with Hamilton Company, 4970 Energy Way, Reno, NV 89502, as the only responsible source that can provide maintenance support for two (2) Hamilton Company STARlet instruments currently owned by the Armed Forces Medical Examiner System (AFMES) Division of Forensic Toxicology (DFT).
Hamilton Company is the Original Equipment Manufacturer and the only vendor capable of providing Preventative Maintenance and repair services, in order to ensure the equipment’s performance, calibration, and functionality are not compromised. No resellers or third parties are authorized to provide the maintenance on this equipment.
The required maintenance shall include two preventative maintenance services calls per year, guarantee response time of 24 hours for a down instrument, and a guaranteed call back time of 4 hours. Hamilton instrument validation and verification shall be executed with genuine Hamilton service parts, consumables.
This acquisition is being conducted under simplified acquisition procedures. There are no set-aside restrictions for this requirement. The intended procurement will be classified under North American Industry Classification System (NAICS) 334516 with a Small Business Size Standard of 1,000 employees. This notice of intent is not a request for competitive proposals and no solicitation document exists for this requirement. However, any parties interested in responding to this notice shall submit technical data, including cost, sufficient to determine capability in providing the same service. All capability statements received by closing of this notification of this synopsis will be considered by the Government. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.
Based on the above information, the only technically acceptable services can be provided by Hamilton Company.
Submit email capability statements (using PDF, MS Word, Excel attachments) to Jeffrey Sprecher at jeffrey.b.sprecher.civ@health.mil. Statements are due no later than 12:00 P.M. EST on 26 August 2025. No phone calls will be accepted.
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