Notice of Intent to Award Sole Source - Tech Camera Upgrades
Closed Special Notice Posted
- Solicitation number
- 106925A9919
- Agency
-
Office of Acquisition Management
Department of State
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 423410 Photographic Equipment and Supplies Merchant Wholesalers
- PSC
- 6710 Cameras, Motion Picture
- Place of performance
- Springfield, Virginia, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, Bureau of Global Acquisitions, Acquisition Management Directorate, Office of Diplomatic Mission Support, Office of Security, Security Staffing and Countermeasures Division has issued a Notice of Intent to Award a sole source contract for tech camera upgrades. The agency intends to award a firm-fixed price purchase order to Van Cleave & Associates, Inc for specialized camera and technology equipment. This procurement is being conducted under FAR 13.106-1(b)(1)(i) authority for purchases where only one source is reasonably available. The contract opportunity is set aside for total small business participation and involves equipment delivery to Springfield, VA. The anticipated award date is on or around August 1, 2025, with responses due by July 31, 2025.
The primary objective of this acquisition is to replace end-of-life, outdated security equipment that no longer meets necessary security requirements and lacks manufacturer support for firmware updates. The procurement includes comprehensive camera and technology equipment from manufacturers including Axis Communications cameras, sensors, mounting brackets, Sierra Airlink routers, Sierra Wireless antennas, and Semtech antenna mounting equipment. Market research confirmed that Van Cleave & Associates is the only known source capable of delivering all required items as a single package, with pricing found to be more competitive than GSA or NASA SEWP alternatives. Despite the sole source intent, the notice explicitly states that all responsible sources may submit bids, proposals, or quotations for agency consideration. The delivery schedule requires completion within 5 weeks after receipt of order, and interested contractors must review the attached equipment list containing specific manufacturer part numbers, descriptions, and quantities.
Notice text
The U.S. Department of State, Bureau of Global Acquisitions, Acquisition Management Directorate, Office of Diplomatic Mission Support, Office of Security, Security Staffing and Countermeasures Division (GA/AMD/DMS/SEC/SSC) intends to award a sole source, firm-fixed price purchase order to Van Cleave & Associates, Inc for Tech Camera Upgrades for DS/CTS/CTI/CIF. The primary objective of this acquisition is to purchase specialized equipment to replace end of life, outdated equipment that no longer meets necessary security requirements and is no longer supported by the manufacturer for firmware updates.
This acquisition is conducted under the authority of FAR 13.106-1(b)(1)(i) for purchases where only one source is reasonably available. The required items are commercial, and not all items are available via GSA or NASA SEWP. Of those that are, pricing was found to be higher than that proposed by the vendor. Market research confirmed the vendor is the only known source able to deliver all required items as a single package.
The anticipated award date is on or around August 1, 2025.
**All responsible sources may submit a bid, proposal, or quotation which shall be considered by the agency.** See attachment for list of items, manufacturer and part numbers, descriptions, and quantities needed for this requirement. Destination: Springfield, VA. Delivery Schedule: 5 weeks ARO.
Files
| File | Type | Posted |
|---|---|---|
| Camera Upgrade List.xlsx | XLSX spreadsheet |
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