Notice of Intent to Award: Firm-Fixed-Price Kodak Alaris service and maintenance agreement for Great Plains Area
Closed Special Notice Posted
- Solicitation number
- IHS1510849
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541512 Computer Systems Design Services
- Place of performance
- Aberdeen, South Dakota, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service Great Plains Area has published a Notice of Intent to Award a sole source, firm-fixed-price contract to Kodak Alaris for maintenance and service of VistA Imaging infrastructure supporting their Electronic Health Record system. The contract involves maintaining a VistA Imaging DVD Jukebox archiving device that stores clinical images, scanned documents, and other non-textual patient data at the OIT Datacenter in Albuquerque, New Mexico. The agency is seeking a waiver from competitive bidding requirements under FAR 6.302-1, citing that only one responsible source exists to meet their specific requirements. Kodak Alaris is positioned as the sole qualified vendor because they purchased Alliance Storage Technologies, the original manufacturer of the DVD Jukebox equipment. The total estimated contract value is less than $60,000 and covers maintenance services for Federal, Tribal, and Urban healthcare facilities in the Great Plains Area.
The primary objective of this Notice is to inform the contracting community of the agency's intent to award without competition while providing an opportunity for interested parties to challenge this determination by August 11, 2025. Contractors wishing to respond must provide clear and convincing evidence that competition would be advantageous to the government, cost-effective, and would not impede the agency's standardization mission. The contract structure includes a base year from July 15, 2025, to July 14, 2026, with four potential option years extending through 2030, covering standard maintenance, software maintenance, and software assurance services. All inquiries must be submitted via email to Contract Specialist Mona Weinman with a specific subject line format, and the agency emphasizes this is not a request for quotes or proposals. The maintenance services will include on-site support during business hours, equipment adjustments, parts replacement, troubleshooting, and software updates to ensure continued operation of the critical patient imaging archive system.
Notice text
The Great Plains Area (GPA) Indian Health Service hereby submits a notice of intent to award a sole source, Firm Fixed-Price, Commercial Products and Commercial Services purchase order for service and maintenance of VistA Imaging as the multi-media component for the RPMS EHR, capturing clinical images, scanned documents, and other non-textual data into the patient's electronic medical record. The VistA Imaging DVD Jukebox is the archiving device GPA uses to store archival Images for Service Units patients' medical records. This also stores administrative data. The service and maintenance agreement provides VistA Imaging infrastructure support. Kodak Alaris purchased Alliance Storage Technologies, which manufactures the VistA Imaging DVD Jukebox.
This sole source contracting action is pursuing a waiver from placing an order on a competitive basis pursuant to FAR 6.302-1, only one responsible source and no other supplies or services will satisfy agency requirements and is based on market research.
The total estimated value is less than $60,000.00.
Responses to this notice must demonstrate clear and convincing evidence that competition would be advantageous to the Government, would not be cost or time prohibitive, and would not hinder the mission objective of our agency standardization.
The determination not to compete this proposed contract action is solely within the discretion of the Government. Information received will normally be considered for the purposes of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs incurred by responding to this notice.
This is NOT a request for quotes or proposals.
Questions or comments to this Notice of Intent should be directed to Mona Weinman, Contract Specialist via email only at mona.weinman@ihs.gov (phone calls/voice mail messages regarding questions will not be accepted and will not receive a response). Please indicate in the subject of your email: Notice of Intent Questions Submission – IHS1510849 Kodak Alaris.
Files
| File | Type | Posted |
|---|---|---|
| Notice of Intent to Award Sole Source - IHS1510849.pdf | ||
| Kodak Alaris SOW FY25.pdf | ||
| JA-Sole Source-CO redacted.pdf |
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