JA-Sole Source-CO redacted.pdf

Sole Source Justification for Acquisitions Between $25K - $250K

Completion Instructions: HHS has established a standard template for preparation of a Sole Source Justification (SSJ) for non-Federal Supply Schedule acquisitions not exceeding the simplified acquisition threshold. Operating Divisions (OPDIVs) shall prepare the template in accordance with these completion instructions. (NOTE: The Project Officer (PO) has responsibility for completing all of the information items included in the template, with any necessary assistance from the cognizant Contracting Officer (CO) and Contract Specialist (CS) -- especially for items 3. (b), 4., 6., 7., 8., 10 and 11.

listed below.

The instructions for preparing a Sole Source Justification (SSJ) are specified in “red” and should be deleted prior to processing the document for review and approval. Also, do not include the completion instructions in the completed document.

A completed SSJ must contain all of the applicable bolded headings in the order specified. Place the required information directly next to, or under, the applicable heading. If a heading does not apply to a specific SSJ, indicate “not applicable” (N/A) next to it. Reference and attach any additional information necessary to support the

SSJ.

“Source Selection Information – see FAR 2.101 and 3.104”

1. Identification of the agency and contracting activity.

a. Federal agency and contracting activity. HHS

b. Sponsoring organization. IHS – GPA - OIT

c. Project Officer information.

• Project Officer name: COR – Brandy Gervais

• Mailing address:

IHS – Great Plains Area OIT 115 4th Ave SE Room 309 Aberdeen, SD 57401

• E-mail address: Brandy.gervais@ihs.gov

• Telephone number: 605-226-7268

2. Nature and/or description of the action being approved.

Sole Source Justification for Acquisitions Between $25K – $250K mailto:Brandy.gervais@ihs.gov

a. Acquisition purpose and objectives. Maintenance Support for archive appliance of imaging (in support of patient care)

b. Project background. Annual Purchase

3. Description of the supplies or services required to meet the agency’s needs (including the estimated value).

a. Project title. Kodak Alaris FY25

b. Project description.

• Base Year: Maintenance Support; 12 month; $11,794.00

• Option Year 1: Maintenance Support; 12 month; $11,794.00

• Option Year 2: Maintenance Support; 12 month; $11,794.00

• Option Year 3: Maintenance Support; 12 month; $12,029.88

• Option Year 4: Maintenance Support; 12 month; $12,270.60

• Requirement type. Research & development (R&D)

R & D support services Support services (non-R&D) Supplies/equipment Information technology (IT) Construction Architect-engineer (A & E) services Design-build Other (specify):

• Type of action.

New requirement Follow-on Other (specify):

• Proposed contract/order type.

Firm-fixed-price Other fixed-price (specify, e.g., fixed-price award-fee, fixed-price incentive-fee):

Cost-plus-fixed-fee Other cost reimbursement (specify, e.g., cost-plus-award-fee, cost-plus-incentive-fee):

Time and materials Indefinite delivery (specify whether indefinite quantity, definite quantity, or requirements):

Other (specify):

Completion Form Term form

• Acquisition identification number. IHS1510849

• c. Total estimated dollar value and performance/delivery period.

1. Base Year: Maintenance Support; 7/14/2025- 07/13/2026; $11,794.00

2. Option Year 1: Maintenance Support; 7/14/2026- 07/13/2027; $11,794.00

3. Option Year 2: Maintenance Support; 7/14/2027- 07/13/2028; $11,794.00

4. Option Year 3: Maintenance Support; 7/14/2028- 07/13/2029; $12,029.88

5. Option Year 4: Maintenance Support; 7/14/2029- 07/13/2030; $12,270.60

4. Identification of the statutory authority permitting other than full and open competition.

This acquisition is conducted under FAR 13.106-1 (b)(1)(i)

(b) Soliciting from a single source.

(1) For purchases not exceeding the simplified acquisition threshold.

(i) Contracting officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

5. Demonstration that the proposed contractor(s) unique qualifications or the nature of the acquisition requires use of the authority cited.

a. Name and address of the proposed contractor(s).

Kodak Alaris, LLC 336 Initiative Dr Rochester, NY 14624

b. Nature of the acquisition and proposed unique qualifications of the contractor(s).

• Qualified and Technically acceptable

6. Description of the efforts made to ensure that offers are solicited from as many potential sources as practicable. Indicate whether a FedBizOpps notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies.

Maintaining services will keep warranties for the Archiving Equipment from being revoked.

7. Determination by the Contracting Officer that the anticipated cost/price to the Government will be fair and reasonable.

8. Description of the market research conducted (see FAR Part 10) and the results, or a statement of the reasons market research was not conducted.

Maintaining Services will keep warranties on Archiving Equipment from being revoked.

9. Any other facts supporting the use of other than full and open competition.

They currently meet all security requirements of IHS and have been cleared to provide support.

10. Listing of sources, if any, that expressed, in writing, an interest in the acquisition.

N/A

11. Statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the required supplies or services.

N/A

12. Program office certification.

This is to certify that the portions of this justification that have been developed by the undersigned program office personnel, including supporting information and/or data verifying the Government’s minimum needs, schedule requirements and other rationale for other than full and open competition, are accurate and complete.

Official Name & Title Signature Date

Project Officer Brandy Gervais

BRANDY Digitally signed by

BRANDY GERVAIS -S

GERVAIS -S Date: 2025.06.11 15:13:13 -05'00'

6/11/25

Project Officer’s

Immediate Supervisor

Theresa Poignee

Digitally signed by

THERESA E. THERESA E. POIGNEE -

S

POIGNEE -S Date: 2025.06.11 15:37:49 -05'00'

6/11/25

13. Contracting Officer certification.

This is to certify that the justification for the proposed acquisition has been reviewed and that to the best of my knowledge and belief the information and/or data provided to support the rationale and recommendation for approval is accurate and complete.

Official Name & Title Signature Date

Contracting Officer

Nichole Lerew, Contra Nichole Digitally signed by

Nichole Lerew -S

Lerew -S Date: 2025.07.16 12:22:49 -05'00'