Non-Clinical Case Management and Medical Records Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in the notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation Number W912J2-19-R-0009 is being issued as a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-78. This requirement is 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB) concerns under North American Industry Classification System (NAICS) code 621399 - Offices of All Other Miscellaneous Health Practitioners with a Small Business size standard of $7.5 million dollars.

The requirements of this contract include providing all qualified personnel, materials, supervision, and quality control necessary, to perform Non-Clinical Case Management and Medical Records Services in accordance with the attached Performance Work Statement for the Wisconsin Army National Guard.

The Period of Performance is one twelve month period, from 19 June 2019 to 18 June 2020.

The location of the work is at Joint Forces Headquarters, Dane County, Madison, WI.

BID SCHEDULE: Please price for the entire period of performance (POP). Invoice submittal will occur on a monthly basis.

Line Item 0001: Case Management Services, QTY 1 Job

Line Item 0002: Contractor Manpower Reporting, QTY 1 Job

Price if applicable for compliance with Contract Manpower Reporting Application

Contractor Manpower Reporting: The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the ARMY collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil

Line Item 0003 Travel (DO NOT PRICE) The Government will apply a funded cost reimbursable travel CLIN to the award.

Any unused Travel will be de-obligated at the end of the Period of Performance.

The selection process will be conducted in accordance with FAR Part 15, Source Selection Procedures.

Proposals will be evaluated on Past Performance, Technical, and Price.

The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Refer to Proposal Instructions attached for detailed instructions on submission requirements.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014) applies to this acquisition as follows

a) The Government will award a firm fixed priced contract with one cost reimbursement travel CLIN resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
The evaluation will follow FAR 13.106-2.

i. Technical Proposal detailing how the offeror will meet the requirements of the PWS and a staffing plan that support this effort.

ii. Past Performance.

iii. Price.

Technical factor is somewhat more important than Past Performance, when combined Technical and Past Performance are approximately equal to Price.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of provision)

Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition

The following provisions and clauses also apply to this acquisition: 52.204-7, System for Award Management, 52.204-13, System for Award Management Maintenance, 52.204-16, Commercial and Government Entity Code Reporting, 52.204-18, Commercial and Government Entity Code Maintenance, 52.204-21, Basic Safeguarding of Covered Contractor Information Systems, 52.209-7, Information Regarding Responsibility Matters, 52.209-12, Certification Regarding Tax Matters, 52.222-56, Certification Regarding Trafficking in Persons Compliance Plan, 52.232-40, Providing Accelerated Payments to Small Business subcontractors, 52.222-41 Service Contract Labor Standards, 52.222-55 Minimum Wages Under Executive Order 13658, 52.222-62 Paid Sick Leave Under Executive Order 13706, 52.222-17, Non-Displacement of Qualified Workers, 252.201-7000 Contracting Officer's Representative

It is not the intent of the Government to enter into negotiations. It is incumbent upon the Offeror to submit sufficient information for the Government to determine satisfactory Management Capability, Past Performance, and Price reasonableness. Failure to submit sufficient information for the Government to determine Management Capability, relative Past Performance, or Price may result in the rejection of your proposal.

Prospective Offerors must submit a written past performance and technical proposal and price proposal to include the attached Price Breakdown Worksheet, as well as Exhibits A, B, and C where appropriate. Refer to Proposal Instructions attached for detailed instructions on submission requirements.

Questions regarding this solicitation shall be in writing and sent via e-mail only to Lisa Braund at lisa.m.braund.mil@mail.mil no later than Wednesday May 22nd, 2019 by 2:00 p.m. CST. All questions will be answered electronically and in writing through a solicitation amendment.

Proposals shall be sent via e-mail ONLY to Lisa Braund at lisa.m.braund.mil@mail.mil no later than Wednesday, May 29th, 2019, 2:00 p.m. CST. We recommend submitting your proposal prior to the closing date to allow enough time to ensure the entire proposal is received on time to be considered for award.

Interested offerors must be registered in SAM. To register go to: https://www.sam.gov/portal/public/SAM/. You will need your DUNS number register. Instructions for registering are on the web page.

This solicitation and associated information will be available only from the Federal Business Opportunities (FedBizOpps) website online at https://www.fbo.gov/. FedBizOpps is a web-based dissemination tool designed to safeguard acquisition-related information for all Federal agencies. Contractor's submitting a proposal must have a Cage Code and be registered in the System of Award Management (SAM) at https://www.sam.gov. Registration requires applicants to have a DUNS number from Dunn & Bradstreet