B08-Instructions_to_Offerors_AMENDMENT.docx

Proposal Instructions

1.1. Questions regarding this solicitation shall be in writing and sent via e-mail ONLY to Lisa Braund at lisa.m.braund.mil@mail.mil All correspondence shall reference solicitation W912J2-19-R-0009. The cut-off for questions is Wednesday, May 22nd, 2019, by 2:00 PM CST. All questions will be answered electronically and in writing through a solicitation amendment.

1.2. Proposals shall be sent via e-mail ONLY to Lisa Braund at lisa.m.braund.mil@mail.mil NO LATER THAN Wednesday, May 29th, 2019, 2:00 PM CST.

1.2. Offeror is notified the Government will not reimburse costs incurred for solicitation preparation.

1.3. The Government will follow the streamline procedures listed at Federal Acquisition Regulation (FAR) Part 13. The Government reserves the right to select a response that provides benefit to the Government that exceeds the minimum but is not required to do so.

1.4. Although the Government does not intend to hold discussions, the Government reserves the right to conduct discussions with the Offeror(s).

1.5. The Offeror shall submit an unclassified proposal demonstrating the company’s ability to perform and to meet the requirements in PWS. The proposal shall conform to all the requirements of this solicitation.

1.6. Take extreme care and attention to ensure all required documents are included in your company’s proposal. Commitment letters, letters of consent, and cover letters are not included in the calculation of page limits. The length of your response to this solicitation is limited, as identified below:

1.10. By responding to this solicitation, the Offeror agrees to meet all the requirements incorporated herein, including those listed in the Performance Work Statement, and agrees to all the terms, conditions, and provisions as listed in this addendum. Additionally, exceptions, deviations, or assumptions are NOT allowed as the Contractor will have time to provide questions to the Government.

1.11. The Offeror shall provide a Cover Page with the following information in each proposal volume as the first page. This page does NOT count towards the Offerors total page count.

a. Company’s name and address

b. Company’s Cage Code, DUNS number, GSA contract number, and Tax ID number.

c. Contact Information and role designation – provide the name, title, role, phone number, and email address for relevant participants in the pre and post award activities. At a minimum, you must identify and provide contact information for: (1) the person authorized to sign contracts for the company; (2) a Signature of the company’s person authorized to sign contracts, and (3) the contracts manager’s information ((if different than the person in (1)).

d. Signature of person authorized to sign contracts for the company.

e. Acknowledgement of any solicitation amendments.

2.0. Submission Instructions:

2.1. The Government requires the Offeror to submit their proposal in electronic format only to the email addresses specified above (see Section 1.1). The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be sequentially numbered from 1 to ‘x’, with ‘x’ being the final page of the volume, inclusive of all appendices and attachments. Proposal shall conform to the following characteristics:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11” Font: Arial Font Size: 12 pt Font Size for Charts, Illustrations and Tables: No less than 8 pt Format: Adobe PDF (Except for Price Breakdown Worksheet – See Paragraph 3)

2.2. Ensure all volumes are submitted in response to this solicitation are ON TIME. Failure to do so will result in your proposal not being considered. Your proposal shall be structured in a manner that clearly addresses the requirements in the PWS. Responses that are overly verbose or include marketing material are not desired.

2.3. E-MAIL SUBMISSIONS: The Government cautions Offerors that e-mail is not instantaneous. We recommend you submit your proposal prior to the closing date to allow enough time to ensure the entire proposal is received on time to be considered for award. If all portions of any e-mail proposal are not received by the solicitation closing date and time, the Government could rejected your proposal as late. Re-send your e-mail submission if you do not receive a receipt confirmation. If you do not receive a receipt confirmation after the second transmission, contact the Contract Specialist at (608) 427.7274. Due to government exchange size limitations, we cannot receive individual e-mails that exceed 10 MB, including the e-mail itself plus all attachments. If your electronic proposal, including all attachments, is larger than 10 MB, the Government requires you to segment your proposal submission in more than two e-mails that individually are no larger than 10 MB. The Receipt of Proposal shall be based on the time the GOVERNMENT received the email.

2.4. Offerors shall identify in the e-mail subject line the solicitation number, “Message # of #”, and the company’s name. For example ONLY: “W912J2-19-R-0009, Message 1 of 3, ABC Company.”

3.0. Volume 1:– The Offeror shall submit their Technical Execution Plan addressing the following information:

Technical Execution Plan: Phase-In/Phase-Out Plan – The Offeror shall provide their Phase-In/Phase-Out Plan showing the Offeror’s ability to provide realistic processes and assumption of responsibility for providing services which will meet all contractual requirements on the first day of the period of performance. The Offeror shall provide their schedule in their format that clearly shows the Offerors “on-boarding” tasks and time it will take in order to transition into this contract. Please remember, work SHALL BEGIN prior to June 19th, 2019 at the latest.

The Phase-In/Phase-Out Plan shall describe in detail the approach for staffing and managing personnel assigned to support the requirements described in the PWS, inclusive of any initial or ongoing training. The Offeror shall explain how and why the proposed personnel’s labor categories and number of each, will be able to perform the tasks specified in the PWS.

The Offeror shall provide, how they will go about hiring their proposed staff. The Offeror shall provide a detailed narration of how they will provide trained personnel to complete the tasks/deliverables and the type of personnel they would provide.

3.2. Technical Execution Plan: Task Execution Approach – The Offeror shall outline in detail, specifically HOW, an approach and ability to effectively and efficiently implement and accomplish the requirements specified in the provided PWS. Offeror shall not merely “parrot” the PWS back to the Government. The Government requires the Offeror’s unique assessment and approach to accomplishing the tasks and deliverables listed in the PWS. Proposals found to merely "parrot" the PWS may receive a lower rating. The Offeror may use creativity by proposing above the standards, tasks, and deliverable set-forth in the PWS; however, keep in mind the Government will closely evaluate whether any creative solutions warrants a possible “increase” in price (if any). As with all aspects in the Technical Execution Plan, the Offeror should explain how the proposed creative solution would benefit the Government and manner in how you would execute said creative solutions.

Offerors shall provide an outline of how the effort required by the solicitation will be assigned for performance within the Offeror’s corporate entity and among any proposed subcontractors. The Offeror shall also detail how they will ensure they will perform at least 50% of the work under this contract. The information provided for the prime Offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed by citing the applicable Government PWS subparagraph number. This includes all subcontractors who will be providing critical services or whose subcontract is for more than 10% of the total proposed cost/price.

4.0. Volume 2: Past Performance- Offerors should limit additional past performance information in response to this solicitation to the minimum necessary to show there is a reasonable expectation they will successfully perform the required effort.

4.1. Performance Relevancy Questionnaires (EXHIBIT A): Prepare not more than three (3) of these documents to describe relevant past performance on recent (within the past 3 years) case management service contracts.

4.2 Past Performance Subcontractor Information and Consent Form (EXHIBIT B):

The consent form shall be completed by the major subcontractors/teaming partners identified in your proposal. Additionally, subcontractors performing more than 20% of the work will be required to send off questionnaires to their references.

4.2 Past Performance Reference Questionnaire Package (EXHIBIT C): Send these questionnaires to previous government or commercial agencies that you have performed similar work for. Include the cover sheet providing instructions that the firms send the completed questionnaires directly to the contract officer lisa.m.braund.mil@mail.mil . (The Contract Officer will add this to your Volume 2 Past Performance package).

5.0. Volume 3: Cost/Price (Factor 3) –

Insert the price/cost for line items 0001, and 0002.

Complete the attached Price Breakdown Worksheet.

5.1. The Offeror shall not directly price or pay for phase in and phase out periods. The Offeror shall also address the Contractor Manpower Reporting requirement (if any or applicable).

5.2. If proposing subcontractors, the Offeror shall explicitly detail on its Cost/Price proposal the amount of work subcontracted, in terms of both dollars and percentage.

6.0 Volume 4: Business

a. Representations and Certifications - insert the required certifications and representations and return only those with your proposal. All other required representations and certifications are to be completed on line in the System for Award Management (SAM) www.sam.gov.

b. A list of any exceptions, deviations, or assumptions will NOT be allowed.