New Bedford National Historical Park - DIGITIZATIO

The National Park Service Northeast Region is procuring digitization services for Civil War documents at New Bedford National Historical Park, specifically seeking to digitize the Camp Meigs records collection containing approximately 393 folders of historical documents related to the MA 54th Infantry Regiment, one of the first official African American infantry units. The contractor will be responsible for transporting, evaluating, conserving, scanning, indexing, and uploading approximately 3,960 total images consisting of 3,746 standard images and 214 oversize images of muster rolls to the Digital Commonwealth website. Offerors must demonstrate at least 10 years of experience in document scanning and archival digitization with knowledge of archival standards, and must provide a technical approach covering workflow, document preparation, quality control, metadata creation, file format standards, data security, and post-digitization document handling. The government will award to the lowest-priced, technically acceptable offeror under this firm-fixed-price purchase order. The original deadline for quotes was August 29, 2025, but has been extended to September 10, 2025 at 12:00 PM EDT, with questions due by August 21, 2025, and all submissions directed to Samuel McKenzie at Samuel_McKenzie@NPS.gov.

This opportunity is designated as a total small business set-aside under NAICS code 519210 with a small business size standard of $21 million, and no current or potential incumbent contractors are identified in the documentation. While no specific contract value is disclosed, the solicitation requires a firm-fixed-price quote for the entire digitization effort with a specific contract line item for Civil War document digitization. The project involves digitizing approximately 1,486 total documents ranging in size from 5" x 7" to 31.5" x 10.5", with materials housed in four document cases and one flat box at the New Bedford Free Public Library. The period of performance is 60 days, running from September 30, 2025 to November 30, 2025, with work to be completed at the contractor's facility. The digitized materials will ultimately support a temporary exhibit, enhance walking tours, and provide researchers with access to primary documentation about New Bedford's 19th-century African American community.