B08_Attachment_1_-_Statement_of_Work.pdf
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- Solicitation number
- 140P4325Q0077
About this file
This Statement of Work (SOW) details a digitization project for the New Bedford Whaling National Historical Park (NEBE) involving the Camp Meigs records collection at the New Bedford Free Public Library. The project aims to digitize 393 folders of Civil War documents related to the MA 54th Infantry Regiment, one of the first official African American infantry units, with a focus on preserving historical records of New Bedford's African American community. The contractor will be responsible for transporting, evaluating, conserving, scanning, indexing, and uploading the documents to the Digital Commonwealth website.
The project involves digitizing approximately 3,960 total images across two document series: a correspondence series with 3,746 standard images (mostly 8" x 10" and 5" x 7" documents) and an administrative records series with 214 oversize images of muster rolls. The digitized materials will be delivered as archival TIFFs and access images, with minor conservation required for faded ink and document creases. The period of performance is 60 days, to be completed at the contractor's facility, with the ultimate goal of creating a temporary exhibit, enhancing walking tours, and providing researchers access to primary documentation about New Bedford's 19th-century African American community.
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STATEMENT OF WORK
PMIS 231539: Digitization of New Bedford’s Civil War Records
Background
New Bedford Whaling National Historical Park (NEBE) was awarded project funds to conserve and digitize a portion of the Camp Meigs records collection located at the New Bedford Free Public Library.
The Camp Meigs records collection contains letters and documents pertaining to the formation of the MA 54th Infantry Regiment, one of the first official African American infantry units of the Civil War. The collection contain a wealth of information about the Civil War as it relates to New Bedford’s African American community and have never been fully available to the public.
Objectives
The contractor will work with the National Park Service and the New Bedford Free Public Library to digitize 393 folders of Civil War documents pertaining to the Camp Meigs records collection.
This project will result in the digitization of records that can be accessed on the New Bedford Free Public Library website and become part of the library’s public database. Public access to these collections will provide researchers primary documentation on New Bedford’s 19th century African American community.
The newly digitized collections will be available for use in the library, on the library’s website. In addition, the items will be added to the statewide "Digital Commonwealth" website which shares digital collections from across Massachusetts.
NEBE will utilize the materials to create a new temporary exhibit, which would be seen by approximately 28,000 visitors annually. In addition, Interpretation staff will be able to incorporate new information into walking tours, new public, and educational programs.
Scope – NAICS Code 519210
Digitization of these records will enable the park and the City of New Bedford to provide public access to Civil War and abolition records related to the African American community in New Bedford. New Bedford had a politically active African American community from the early 1800s until today. The city is the first free home of abolitionist Frederick Douglass, who was sent to New Bedford by David Ruggles, a pre-eminent African American abolitionist based in New York City.
The Camp Meigs records collection is approximately 10 cubic feet and contains materials created or collected by Brigadier General Richard A. Peirce during his time as Commandant of the Civil War training at Camp Meigs in Readville, MA.
Tasks
• Transport files to contractor’s facility for scanning
• Evaluate items and prepare for scanning
• Conservation of items as needed prior to scanning
• Scan 393 folders
• Indexing
• Quality Assurance/Control
• Prepare media files for storage and upload
• Upload to Digital Commonwealth
• Transport files back to New Bedford Free Public Library
Delivery
• 393 folders of original documents
• Scans of documents within the 393 folders
• Media – Archival TIFFs and Access (Images and Storage Set)
• Files of documents to be uploaded to Digital Commonwealth
Estimates
The materials are paper-based, and include the following estimates:
CAMP MEIGS RECORDS:
Correspondence (series) -- 4 document boxes
(286) folders containing (1,386) items -- 8" x 10" (@ 80%); 5" x 7" (@ 18%); 8.5" x 14" (@ 2%)
3,746 images (digitization, standard) minor conservation needs -- faded ink on some documents; soe attachments; few clips
Administrative records (series)
Muster rolls (subseries) -- 1 flat box
(107) folders containing (107) items; oversize- 31.5" x 10.5")
214 images (digitization, oversize- 31.5" x 10.5") minor conservation needs -- multiple creases (7) across each document
Government-Furnished Property, Material, Equipment, or Information
None
Security Requirements
None
Travel
None
Special Material Requirements and Considerations
Other Unique Requirements
Place of Performance
Contractor’s facility
Period of Performance
60 Days
Measurable Results
The park and the library will be able to track all visits to the web pages where these digitized images are displayed. We can also track the number of times that any of the high-resolution images are downloaded or sent out by the library. The park will also be able to track the number of visitors to the visitor center when the temporary exhibit is on display, and the number of visitors who participate in any programs
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