NEC-HVAC System Preventive Maintenance (PMSC)
Closed Solicitation Posted
- Solicitation number
- 19PM0726Q0027
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 236220 Commercial and Institutional Building Construction
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Panama Panama Panama
- Points of contact
-
- Aranza Gutierrez pnmprocreq@state.gov (507) 317-5000
- Reinel Arcia pnmproreq@state.gov +13175000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks preventive maintenance services for HVAC systems at the U.S. Embassy in Panama City, with quotations due September 14, 2026, at 2:00 p.m. local time and questions due September 2, 2026, at 12:00 p.m. local time. This is an unrestricted acquisition using the RFQ method, awarded to the lowest-priced acceptable, responsible offeror.
Place of performance is U.S. Embassy Panama, Building 783, Clayton, Panama City. The contract covers quarterly and annual preventive maintenance on two 410-ton YORK screw chillers, two 500-ton EVAPCO cooling towers, three centrifugal pumps, a water treatment control system, and eleven air handling units (3 to 40 horsepower), plus two annual eddy current and vibration tests on chiller equipment and up to 20 hours of emergency technician support labor per year. Contractor personnel require security clearance and pre-approval; names and biographic data must be submitted within 30 days of award. The contract is firm fixed price in USD with no adjustment for material, equipment, labor cost escalations, or currency exchange fluctuations, structured as one base year plus two option years (each 12 months). Services are delivered Monday through Thursday 8:00 a.m. to 4:30 p.m. and Friday 8:00 a.m. to 12:00 p.m.
Offerors must be registered in SAM.gov prior to submission and complete SF-1449, Section 1 (schedule), Section 5 (Representations and Certifications), proof of SAM registration, prior relevant experience with references, proof of required Panamanian licenses and permits, a strategic work plan, and insurance certificates (Defense Base Act coverage required). Public liability insurance must include minimum $100,000 per occurrence and $150,000 cumulative for property damage and bodily injury. A completed C-SCRM Questionnaire or equivalent third-party assessment (ISO 27001 or FedRAMP authorization) is required and evaluated on a go/no-go basis; proposals receiving "no-go" ratings are non-responsive. Performance standard permits no more than one customer complaint per month. NAICS 236220, PSC J041.
Notice text
Dear Prospective Quoter:
Subject: Request for Quotations number 19PM0726Q0027
Enclosed is a Request for Quotations (RFQ) for NEC-HVAC System Preventive Maintenance (PMSC). If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by September 14th, 2026, 02:00p.m. [local time]. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to pnmprocreq@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, The schedule
3. Section 5, Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submit of their offer/proposal. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
If there are any questions regarding this solicitation please submit it in writing by COB September 2nd, 2026, 12:00p.m. [local time] by sending an email to: pnmprocreq@state.gov All answers will be posted on the SAM.gov.
Files
| File | Type | Posted |
|---|---|---|
| 26Q0027 - Invitation letter.pdf | ||
| 26Q0027 - Cover page.pdf | ||
| 26Q0027 - Attachment A SOW.pdf | ||
| 26Q0027 - Attachment to SF1449.pdf | ||
| 26Q0027 - Attachment B C-SCRM Questionnaire.xlsx | XLSX spreadsheet |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Troubleshoot & Repair of Portable Chillers Service Requirement | Air Education and Training Command | Total Small Business | |
| DCDO - HVAC Maintenance | Pacific Air Forces | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity