26Q0027 - Invitation letter.pdf
PDF 780 KB Posted
- Attached to
- NEC-HVAC System Preventive Maintenance (PMSC)
- Solicitation number
- 19PM0726Q0027
- Issued by
-
Department of State
About this file
This document is a Request for Quotations (RFQ) issued by the U.S. Department of State, U.S. Embassy Panama City, for NEC-HVAC System Preventive Maintenance services. The RFQ number is 19PM0726Q0027, issued on August 5, 2026. The U.S. Government intends to award a contract or purchase order to the responsible company submitting an acceptable offer at the lowest price based on initial quotations without discussions, though discussions may be held with companies in the competitive range if necessary. Quotations must be submitted electronically to pnmprocreq@state.gov by September 14, 2026, at 2:00 p.m. local time. Submissions must be in MS-Word, MS-Excel, or Adobe Acrobat PDF format with a maximum file size of 30MB per file.
Prospective quoters must complete and submit the following required documents: Standard Form 1449, Section 1 (the schedule), Section 5 (Representations and Certifications), additional information as specified in Section 3, and proof of SAM registration. Offerors must be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to proposal submission; failure to register may result in the proposal being deemed non-responsible. Questions regarding the solicitation must be submitted in writing by September 2, 2026, at 12:00 p.m. local time to pnmprocreq@state.gov, with all answers posted on SAM.gov. Enclosures include the SF-1449 cover page, attachments to SF-1449, Attachment A (Statement of Work), and Attachment B (C-SCRM Questionnaire).
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Other files
| File | Type | Posted |
|---|---|---|
| 26Q0027 - Cover page.pdf | ||
| 26Q0027 - Attachment A SOW.pdf | ||
| 26Q0027 - Attachment to SF1449.pdf | ||
| 26Q0027 - Attachment B C-SCRM Questionnaire.xlsx | XLSX spreadsheet |
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Text version
United States
Department of State Washington, DC 20521
U.S. Embassy Panama City
Date: August 5th, 2026
Dear Prospective Quoter:
Subject: Request for Quotations number 19PM0726Q0027
Enclosed is a Request for Quotations (RFQ) for NEC-HVAC System Preventive Maintenance (PMSC). If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by September 14th, 2026, 02:00p.m. [local time]. No quotations will be accepted after this time.
Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to pnmprocreq@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, The schedule
3. Section 5, Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration mailto:pnmprocreq@state.gov
United States
Department of State Washington, DC 20521
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submit of their offer/proposal. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
If there are any questions regarding this solicitation please submit it in writing by COB September 2nd, 2026, 12:00p.m.
[local time] by sending an email to: pnmprocreq@state.gov All answers will be posted on the SAM.gov.
Sincerely, Gabriel Rangel
Contracting Officer
Enclosure: 26Q0027 SF-1449 Cover page
26Q0027 Attachments to SF-1449
26Q0027 Attachment A SOW
26Q0027 Attachment B C-SCRM Questionnaire https://www.sam.gov/ mailto:pnmprocreq@state.gov
File details come from the government source that posted it. Updated .