NEC - Gardening Maintenance Services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 19BE2025Q0003
- Agency
- US Embassy Brussels US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Brussels-Capital Region Belgium
- Points of contact
-
- Christel Mutombo brusselsbids@state.gov +32281140000
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of State, specifically the U.S. Embassy in Brussels, is seeking gardening maintenance services for its New Embassy Compound (NEC) located at Cours Saint Michel 40, Etterbeek, Belgium. The solicitation requires a contractor to perform comprehensive gardening services including lawn care, pruning, leaf and debris removal, fertilizing, and pest/disease control. Potential offerors must be registered in the System for Award Management (SAM) and are required to attend a pre-quotation conference on February 6th, 2025, at 10:00 AM local time. The government will award a firm-fixed-price contract to the lowest-priced, technically acceptable offeror based on initial quotations. Quotations must be submitted electronically to BrusselsBids@state.gov by February 21st, 2025, at 3:00 PM local time, with all documents in PDF format and not exceeding 30MB per file.
The solicitation does not include any specific set-aside designations and covers a 12-month base contract with four potential one-year renewal options. The total compound area is approximately 10,000 square meters, including parking areas, and work will be performed Monday through Friday from 8:00 AM to 5:00 PM. Contractors must provide all necessary gardening supplies, equipment, and maintain appropriate insurance coverage. The contract will include a 21% Value Added Tax (VAT) as a separate line item, which will be reimbursed to the Embassy upon receipt of Certificate 151. Employees of the contractor must have sufficient English language skills to communicate effectively, and the place of performance is located in Brussels, Belgium, specifically at the NEC facility in the Etterbeek district.
Notice text
2 versions
Update #2 · Latest ·
The United States Government (USG), Department of State (DOS), has a requirement to obtain gardening services for real property owned by the U.S. Government at the U.S. Embassy Brussels, NEC located at Cours Saint Michel 40, Etterbeek. The Contractor shall perform gardening services in all designated spaces.
A full description of the required services and scope of work can be found in the attached documents.
Site Visit: The Embassy intends to conduct a pre-quotation conference at the site. The pre-proposal conference will be held on Feb. 5th, 2025, at 10.00am (local time) at the NEC, located at Cours Saint Michel, N'40 - Etterbeek 1040, Belgium. Prospective offerors/quoters should contact BrusselsBids@state.gov by Feb. 4th, 2025, at 3.00pm (local time) for additional information or to arrange access.
Offer Instructions: Complete the OFFER as instructed in section 3, including all blank spaces highlighted in yellow, and have the form signed by an authorized representative of your company, or the quote may be considered unacceptable and may be rejected. In order for a proposal to be considered, you must also complete and submit the following:
- SF-1449
- Section 1, Pricing
- Section 5 Representations and Certifications
- Additional information as required in Section 3
Contract: The resultant contract will be a firm fixed price type contract from the start date in the Notice to Proceed and continuing for 12 months, with 4, one-year options to renew.
Registration Requirements: All contractors must be registered in the System for Award Management (SAM) Database (https://www.sam.gov) prior to submitting an offer, pursuant to FAR provision 52.204-7. Prospective offerors are encouraged to register prior to the submission of quotations/proposals.
Electronic Submission/Responses: Your quotation must be submitted electronically to BrusselsBids@state.gov. It is important to make sure the submission is made in specific size and format; Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 2MB, the submission must be made in separate files and attached to separate emails with less than 2MB each. (ex: first email ending in “part 1 of 3” and last email ending in "part 3 of 3”)
Update #1 ·
The United States Government (USG), Department of State (DOS), has a requirement to obtain gardening services for real property owned by the U.S. Government at the U.S. Embassy Brussels, NEC located at Cours Saint Michel 40, Etterbeek. The Contractor shall perform gardening services in all designated spaces.
A full description of the required services and scope of work can be found in the attached documents.
Site Visit: The Embassy intends to conduct a pre-quotation conference at the site. The pre-proposal conference will be held on Feb. 6th, 2025, at 10.00am (local time) at the NEC, located at Cours Saint Michel, N'40 - Etterbeek 1040, Belgium. Prospective offerors/quoters should contact BrusselsBids@state.gov by Feb. 5th, 2025, at 3.00pm (local time) for additional information or to arrange access.
Offer Instructions: Complete the OFFER as instructed in section 3, including all blank spaces highlighted in yellow, and have the form signed by an authorized representative of your company, or the quote may be considered unacceptable and may be rejected. In order for a proposal to be considered, you must also complete and submit the following:
- SF-1449
- Section 1, Pricing
- Section 5 Representations and Certifications
- Additional information as required in Section 3
Contract: The resultant contract will be a firm fixed price type contract from the start date in the Notice to Proceed and continuing for 12 months, with 4, one-year options to renew.
Registration Requirements: All contractors must be registered in the System for Award Management (SAM) Database (https://www.sam.gov) prior to submitting an offer, pursuant to FAR provision 52.204-7. Prospective offerors are encouraged to register prior to the submission of quotations/proposals.
Electronic Submission/Responses: Your quotation must be submitted electronically to BrusselsBids@state.gov. It is important to make sure the submission is made in specific size and format; Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 2MB, the submission must be made in separate files and attached to separate emails with less than 2MB each. (ex: first email ending in “part 1 of 3” and last email ending in "part 3 of 3”)
Attachments
| File | Type | Posted |
|---|---|---|
| SF-30 Solicitation 19BE2025Q0003-0001.pdf | ||
| Question Answer 19BE2025Q0003.pdf | ||
| 19BE2025Q0003 - Cover Letter.pdf | ||
| 19BE2025Q0003 - Cover Letter.pdf | ||
| Question Submission Form.pdf | ||
| 19BE2025Q0003 - RFQ.pdf | ||
| Experience and Past Performance Form.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| NEC - Gardening Maintenance Services | Award Notice | |
| NEC - Gardening Maintenance Services | Solicitation | |
| NEC - Gardening Maintenance Services | Pre-Solicitation |
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