NATO Request for Information: E-Invoicing Solutions and Services (Inbound & Outbound)
Open Special Notice Posted
- Solicitation number
- RFI-191957
- Agency
-
Bureau of Industry and Security
Department of Commerce
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 518210 Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
- Place of performance
- Belgium
Notice details come from SAM.gov. Updated .
About this opportunity
The NATO Communications and Information Agency (NCIA) issued a Request for Information (RFI-191957) on September 30, 2026, to solicit market research on commercially available electronic invoicing solutions and managed services supporting both Accounts Payable and Accounts Receivable processes, with responses due by November 6, 2026 at 12:00 Central European Time. This RFI is for planning purposes only and does not constitute a solicitation or commitment to award a contract.
NCIA seeks feedback from qualified vendors in NATO member countries on capabilities, implementation approaches, interoperability standards, deployment models, security measures, compliance strategies, and commercial models for e-invoicing. The solution must support multiple invoice standards and formats, the Peppol framework used across approximately 13–14 NATO member nations, and national e-invoicing platforms in remaining member countries. The future solution is required to integrate with Oracle E-Business Suite R12.2.10 on-premise systems and future cloud ERP, support machine learning and AI for invoice processing, comply with IPSAS accrual accounting concepts, and enable e-reporting to tax authorities including Standard Audit File for Tax format.
Currently, NCIA processes approximately 35,200 inbound invoices and 2,900 outbound invoices annually from 6,700 active suppliers. The solution is designed as a scalable NATO Enterprise capability with potential expansion to Allied Command Operations, Allied Command Transformation, International Military Staff, and their subordinate commands.
Respondents must submit written responses in PDF or Word format not exceeding 20 pages to RFI-191957-e-Invoicing@ncia.nato.int, addressing specified items and commenting on draft requirements. NCIA may invite selected respondents to participate in interactive demonstrations, though participation does not guarantee inclusion in future procurement processes.
Notice text
The NATO Communications and Information Agency (NCIA) has issued a Request for Information (RFI) to identify qualified vendors and gather input on potential solutions to support the upcoming acquisition for commercially available electronic invoicing (e-invoicing) solutions and managed services supporting both Accounts Payable (AP) and Accounts Receivable (AR) processes.
To that end, NCIA is issuing the attached RFI to solicit feedback from capable and interested industry partners. This RFI is issued for planning purposes only and is not a request for bids. It is part of NCIA’s effort to ensure it has a clear understanding of the marketplace, available capabilities, and potential acquisition strategies. NCIA values your insight and invites you to:
1) share relevant corporate capabilities and experience; 2) review and comment on our draft requirements with a view to providing recommendations for improving performance outcomes, competition, and efficiency; and 3) identify any risks or concerns that should be considered during planning.
The future solution is required to support multiple invoice standards and formats, electronic invoicing networks, infrastructure and platforms and integration mechanisms while remaining sufficiently flexible to accommodate future regulatory and technological developments. At this stage, NCIA has not selected a preferred technical approach or deployment model. Through this RFI, NCIA wishes to better understand available market offerings before defining detailed functional, technical, and contractual requirements
NCIA requests to receive responses no later than 12:00 hours Central European Time (CET) on 06 November 2026.
Do NOT submit your RFI response to the Department of Commerce. Submission instructions and additional details can be found in the RFI (attached).
The NCIA reference for this RFI is RFI-191957, and all correspondence concerning this matter should reference this number.
NCIA thanks you in advance for your time and input, and looks forward to engaging with you as it shapes this potential acquisition.
Files
| File | Type | Posted |
|---|---|---|
| RFI-191957.pdf |
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