Natchez National Cemetery Tree Pruning Cascading Evaluation
Cancelled Solicitation Posted
- Solicitation number
- 36C78626Q50246
- Agency
-
National Cemetery Administration
Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Natchez, Mississippi 39120, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs National Cemetery Administration seeks tree pruning and removal services at Natchez National Cemetery in Mississippi, with quotes due August 27, 2026 at 5:00 PM local time and vendor questions due August 20, 2026. This is a cascading set-aside evaluation under FAR 5.2 initially restricted to Service-Disabled Veteran-Owned Small Businesses, with fallback to Veteran-Owned Small Businesses and then other small businesses if adequate competition is not received.
Place of performance is Natchez, Mississippi. The work spans 60 calendar days from September 1 through November 30, 2026 and consists of two tasks: deadwood pruning on one Live Oak tree (44-inch diameter at breast height, exceeding 40 feet in height) including cleanup and debris disposal, and removal of one Live Oak tree (43-inch diameter at breast height, exceeding 40 feet in height) including stump removal to 6–8 inches below grade, topsoil fill, cleanup, and debris disposal. All work must comply with Best Management Practices: Tree Pruning (2018 ISA) and ANSI A300 standards. The contractor must provide a Certified Arborist from the International Society of Arboriculture with a minimum of three years' supervisory experience in commercial tree maintenance operations as the site manager.
The NAICS code is 561730 (Landscaping Services) with a small business size standard of 9.5 million dollars. Evaluation uses three factors: technical approach and understanding of work (including arborist certification and experience), past performance on comparable projects within the last five years, and price using lowest-price-technically-acceptable methodology. Only quotes from vendors actively registered in SAM.gov at submission and award will be considered. Vendors must acknowledge all amendments. Questions receive answers via amendment on SAM.gov by August 24, 2026. No site visit is scheduled; tree photographs are available on SAM.gov.
Notice text
Please Review attached documents
ADMINISTRATIVE GUIDANCE FOR OFFERORS
Vendor Questions:
All vendor questions regarding this solicitation shall be submitted by email to the
david.hester@va.gov no later than 8/20/2026. Questions received after this deadline may
not be addressed, and answers will be provided via amendment 8/24/2026 on SAM.gov.
Site Visit:
No site visit is scheduled; pictures of the trees are in attachments on SAM.gov.
Late Quotes:
Late quotes will not be accepted. Vendors are responsible for ensuring that their complete
quote is submitted prior to the solicitation closing date and time.
Cascading Evaluation Set-Aside Approach:
This acquisition will utilize a Cascading Set-Aside Approach under FAR Subpart 5.2.
Group 1 – SDVOSB
The Government will first evaluate quotations from Service-Disabled Veteran-Owned Small
Businesses (SDVOSB) in accordance with VAAR 819.7006.
Group 2 – VOSB
The Government will first evaluate quotations from Service-Disabled Veteran-Owned Small
Businesses (VOSB) in accordance with VAAR 819.7007.
Group 3 – Small Business
If adequate SDVOSB or VOSB competition is not received, the Government reserves the
right to evaluate quotations from other Small Businesses.
SAM Registration:
Only quotes submitted by vendors that are actively registered in SAM.gov at the time of
quote submission and award will be considered. Quotes from vendors that are not actively
registered in SAM.gov will be rejected as non-responsive.
SDVOSB
Please note you must have the NAICS code of the solicitation on your SAM.gov profile to
qualify as an SDVOSB to bid and must be a registered certified SDVOSB with the SBA by the
time all bids are due.
Amendments:
Vendors are responsible for monitoring SAM.gov for all solicitation amendments up to the
closing date. Failure to acknowledge or comply with amendments may result in the quote
being deemed non-responsive.
Review of the Solicitation:
Vendors shall read the entire solicitation, including all sections, attachments,
specifications, and amendments, prior to submitting a quote. Vendors are responsible for
ensuring that all requirements are addressed in their submission.
Completeness of Quote:
The Government will evaluate only the information submitted. The Government will not
make assumptions about vendor capabilities, technical approaches, or past performance
not clearly documented in the quote. Vendors must provide complete, accurate, and
detailed responses to all solicitation requirements.
Evaluation Factors
Please make sure you provide all information ask for by the evaluation factors.
Here are the most commonly missed factors.
- Prime Contractor’s past performance descriptions of a minimum of 3 recent (within
the last 5 years) tree projects of similar size and scope.
- Resume for Certified Arborist demonstrating a minimum of three (3) years’
experience as a direct supervisor of a commercial tree maintenance operation that
included removal, trimming, and stump removal in commercial, industrial, or public
sites.
- Arborist with Certification from International Society of Arboriculture
Files
| File | Type | Posted |
|---|---|---|
| QSE_36C78626Q50246.pdf | ||
| ADMINISTRATIVE GUIDANCE FOR OFFERORS.docx | DOCX document | |
| Tree1.pdf | ||
| Tree 2.pdf |
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