N063--Additional Door Hardware for Physical Access Control System (PAC) (VA-26-00018387)
Closed Solicitation Posted
- Solicitation number
- 36C25626Q0295
- Agency
-
Veterans Integrated Service Network 16
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561621 Security Systems Services (except Locksmiths)
- Place of performance
- Houston, Texas 77030, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 16 is soliciting quotes for additional door hardware to expand the Physical Access Control (PAC) System at the Michael E. DeBakey VA Medical Center in Houston, Texas. The procurement requires installation of keyless card-access systems for four specific doors (Entrance #107, Entrance #160, Entrance #186, and Dayroom #288 entrance) that accommodate both FIPS PIV cards and Domiciliary resident card access. Required components include four Assa Abloy Visionline Controllers, four ECU Plates, four Remote Power with Wire units, composite cabling, and associated installation, programming, and training services. Contractors must be certified and authorized distributors of the specified system and provide proof of authorization with their quotation. All hardware and software must be FIPS/PIV compliant, with delivery of two sets of instruction manuals and standard OEM warranty included. The original deadline for questions was January 22, 2026, and the original proposal deadline of January 27, 2026 was extended to January 30, 2026 at 3:00 PM Central Time.
This procurement is designated as a Total Small Business Set-Aside under NAICS code 561621 (Security Systems Services) with a small business size standard of $25 million. No incumbent contractor is identified in the solicitation documents. The contract is structured as a Firm-Fixed-Price award with payment by electronic funds transfer, though specific budget ranges or award values are not disclosed in the available documentation. All deliverables must be completed and delivered within 30 days of contract award. The place of performance and delivery is the MEDVAMC Domiciliary located at 4320 Old Spanish Trail, Houston, Texas 77030, with the contracting office situated at 5075 Westheimer Road, Suite 750, Houston, Texas 77056-5643.
Notice text
2 versions
Update #2 · Latest ·
RFQ 36C256260295 Question and Answer Reponses
The purpose of this amendment is to:
Answer questions submitted by contractors by the original deadline of 22 JAN 2026. See Below.
Provide an updated CAD Drawing of the area of performance.
Extend the deadline for all RFO submissions to 30 JAN 2026.
Vendor 1
The provided plans did not clearly identify exactly which four (4) doors is the solicitation addressing? Can we get the door numbers/locations?
Government response:
Entrance #107
Entrance #160
Entrance #186
Dayroom #288 entrance
Are the four (4) doors being considered currently functional on the DNA/Open Options system? Â Â Does this include the hardware and software? If not are we expected to get the DNA/Open Options portion working?
Government response:
Are the four (4) doors being considered currently functional on the DNA/Open Options system? Â Â
No, they are not on DNA.
Does this include the hardware and software?
No, nothing installed yet
If not are we expected to get the DNA/Open Options portion working?
If the card readers are to be installed through this contract, the doors were supposed to work with both the Proximity Readers and the DNA/Open Options Readers.
The Statement of work states that the objective is to add to the existing locking system and install an additional keyless card-access system to four access doors ...that will accommodate both FIPS PIV card and Domiciliary resident card access." Does this mean a single card reader for both systems on the doors in question? Â Â This represents to issues:
There are no card readers on the parts list or existing on the doors,
It is our understanding that the existing DOM Assa Abloy system used for resident room access is not currently integrated with DNA and is not compatible with the specified FIPS standard associated with the general use PIV cards in the rest of the Houston VA facility. Â Will we expected to set up a new integration?
Government response:
The Statement of work states that the objective is to add to the existing locking system and install an additional keyless card-access system to four access doors ...that will accommodate both FIPS PIV card and Domiciliary resident card access." Does this mean a single card reader for both systems on the doors in question?
Yes, as stated above.
There are no card readers on the parts list or existing on the doors:
Parts list should list both types of readers (16 total), controller boards (4 each), and electronic lock hardware (4 sets), cabling, and programming for each door.
It is our understanding that the existing DOM Assa Abloy system used for resident room access is not currently integrated with DNA and is not compatible with the specified FIPS standard associated with the general use PIV cards in the rest of the Houston VA facility
It will not be FIPS 201-2 compliant, however this may be used with these doors and the PIV High Assurance Areas (e.g., Medication Rooms, PD, etc.) will still be compliant.
It also appears based on the provided plans that the doorway indicated is hinged to open in the incorrect direction and would need clarification if this change, which involves totally removing and reinstalling the steel door frame, would have to be performed.
Yes, the set of existing double doors are swinging the opposite direction for the requested Physical Access Control Strategy to be effective.
Update #1 ·
Combined Synopsis/Solicitation Notice
Combined Synopsis/Solicitation Notice
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Combined Synopsis/Solicitation Notice
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Combined Synopsis/Solicitation Notice
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A.1 COMBINED SYNOPSIS/SOLICITATION
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-06 (eff. 08/27/202].
This solicitation is a Total Small Business Set-Aside.
The associated North American Industrial Classification System (NAICS) code for this procurement is 561261, with a small business size standard of $25M.
The FSC/PSC is N063.
The Michael E. Debakey VA Medical Center in Houston, TX is seeking to purchase additional door hardware for the current PAC (Physical Access Control) System.
All interested companies shall provide quotations in section B.2 Price/Cost Schedule of the SOW.
Delivery shall be provided no later than 30 days after receipt of order (ARO). See section B.3 Delivery Schedule for delivery information.
Place of Performance/Place of Delivery
Address:
MEDVAMC Domiciliary
4320 Old Spanish Trail
Houston, TX
Postal Code:
77030
Country:
UNITED STATES
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions and clause apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services [NOV 2023]
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
All questions regarding this solicitation shall be submitted via email to the Contract Specialist, Eugene Jackson at Eugene.Jackson2@va.gov no later than 12:00P.M. CST on 22 JAN 2026. Please ensure you ask ALL questions.
Quotes are due no later than 27 JAN 2026 at 03:00PM CST and shall be submitted electronically via e-mail to the Contract Specialist, Eugene Jackson at eugene.jackson2@va.gov
Files
| File | Type | Posted |
|---|---|---|
| 36C25626Q0295 0001_SF30.pdf | ||
| 36C25626Q0295 0001_1.docx | DOCX document | |
| PAC Hardware Locations x4_Drawing_2020-06-17_HDOM VAMC_DID REVISED 2.pdf | ||
| PAC Hardware Locations x4_Drawing_2020-06-17_S.pdf | ||
| 36C25626Q0295_1.docx | DOCX document |
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| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Annual Inventory and Inspection of Fire and Smoke Doors | Veterans Integrated Service Network 17 | Service-Disabled Veteran-Owned Small Business |
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