N063--N063 Cameras Replacement
Closed Solicitation Posted
- Solicitation number
- 36C24125Q0795
- Agency
- Veterans Integrated Service Network 1 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 561621 Security Systems Services (except Locksmiths)
- Place of performance
- 2-8 Cherry Street Northampton MA 01060, United States
- Points of contact
-
- Sherrye Harris sherrye.harris@va.gov (774) 826-4827
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Boston Healthcare System is soliciting quotes to replace existing card access and closed-circuit monitoring systems at the Edward P. Boland VAMC facility in Northampton, Massachusetts. This combined synopsis/solicitation seeks commercial products and services under NAICS code 561621, requiring a turnkey installation of 35 cameras, 32 card readers, one head-end system, and miscellaneous hardware, along with 128 hours of professional labor services. The procurement requires a standalone, non-internet dependent security system with no recurring fees that can be fully sustained by VA personnel without proprietary training, featuring full/ultra-high-definition cameras and two-factor authentication access control. The evaluation will be conducted using a Lowest Price Technically Acceptable (LPTA) methodology, considering factors including price, technology, warranty, past performance, and product support. The solicitation closes on September 23, 2025, at 4:00 PM Eastern Time, with an earlier note indicating September 19, 2025, at 4:00 PM as an alternate deadline.
This procurement is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) with a small business size standard of $25.0 million. The total estimated contract value is approximately $49,390, broken down into specific line items including $26,240 for labor, $8,750 for cameras, $6,400 for card readers, $5,000 for the head-end system, and $3,000 for miscellaneous hardware. The work will be performed at a four-unit residential facility constructed in 1900, covering approximately 10,600 square feet at 2-8 Cherry Street, Northampton, MA 01060. The contract period of performance is three months from the award date, with work primarily scheduled between 8:00 AM and 4:00 PM, Monday through Friday, and must adhere to VHA, OSHA, EPA, local laws, and Massachusetts Department of Environmental Protection standards. The system will serve approximately 25 users and must provide unique access cards with serialization to individual users.
Notice text
5 versions
Update #5 · Latest ·
RFI Questions: 36C24125Q0795 - N063 Cameras Replacement
Page 1 of 2
Can the Due Date be extended?
Will there be an extension of date on this? September 23, 2025 @ 4:00 PM
Would the government consider a 5-7 business day proposal due date extension following the issuance of RFI responses? See Question 1
Please post the sign in sheet and Q&A's from the site visit. Posted at end
IS GSA pricing required for the scope of work, or Open Market pricing? Solicitation is for a firm fixed price to achieve the turnkey service of PWS. Wage determinations and other pricing is standalone. This is LPTA.
Is there only (1) Panel Closet for both NVR and Access Control Panel located in Bldg. Admin Office? The present system is the only location. The office on the first floor of unit 2 is the only space separated from the residents which can house the necessary equipment. Relocating it would require additional security considerations and is not advisable.
Can you provide Electronic Floor Plans marked up with existing  card readers?
There are card readers for each bedroom (18), the computer room in apartment 2, the store room in 8, the front and rear entrance of each unit (8). Total 28 not including bathrooms which do not need them
Can you provide Electronic Floor Plans marked up with existing cameras?
There is one at the front and rear exists, and 2 per floor except the basement which only has one. QTY 36
Can you provide Electronic Floor Plans marked up where you would like the External Camera to view the parking lot and back yard? The PWS leaves it as a means and methods of the prime contractor. The intent is to get broad coverage of the parking area and grassy area. A wide field of view mounted near the rear exits of unit 2 and 8 or 4 and 6 should be sufficient coverage.
Are all Card Readers required to be PIV Keypads? The system shall have unique access cards serialized to an individual user. However this is a residential property please do not constrain the solution to match VA PIV/PACS system. This shall be a standalone system with a card and matching code unique to every user as opposed to a single common RFID etc.
Are Both Access Control and CCTV to be tied into VA Police? Absolutely not.
This is a standalone LAN system, VA PSRDM, network constraints or other PACS requirements are in no way related. This will be a small LAN with no external access.
Shall the  New PACS be Premysis and CCTV be Salient the same as what is currently viewed by VA Police? See Question 10.
Per Solicitation it is understood existing cameras are to be replaced, does the scope include cameras in new locations other than the back of your area? The intent was the same location unless otherwise approved by COR after award. The only new locations would be 2 covering the parking lot and backyard area.
Assuming the existing cameras and readers are Analog, Do you require New Cable Runs or Do we use existing cable? For low voltage, the status of existing infrastructure is unknown. All offerors should assume replacement with appropriate cable to match their proposed solution. Note, any new line voltage beyond what is present would need to be in conduit, all offerors shall include an optional deduct price for re-using existing cable to ensure post award flexibility and equal assumptions
Regarding replacement cameras: are we correct in assuming 2MP? PWS requires the same as or better than existing, selection and recommendation are otherwise at discretion.
Does the VA have a camera manufacturer preference? No, see contracting for technical restrictions or sourcing requirements such as buy America act etc. Will as equals be accepted? N/A
Will the VA provide the network switches? No, again this will not be on a VA network and shall not have internet connection. The intent is for local only and physical hardwired connections. Bluetooth, wi-fi and other wireless vulnerabilities should be disabled or not included with the hardware
Does VA have a preferred network switch manufacturer? No Will as equals be accepted? N/A
Does VA have a preferred head end manufacturer? No
Will as equals be accepted? N/A
Is the existed cable CAT 5? Current connection appears to be Honeywell 22 AWG 6/C ETL Type CM-CL2
Are there building drawings available? Yes attached
Are there two buildings being covered, or just the Basement-3rd floor of one building? Cherry St is considered 1 building with 4 apartments/Units. Unit 2, 4, 6, and 8. Each unit has 3 floors
My team has reviewed all the documents in detail; however, we were not able to find the specifications for the cameras. Cameras are not specified. PWS is for functionality to meet or improve upon existing picture quality while meeting all other requirements. features of the PWS
My camera is unsure of what cameras to pitch and provide to the agency until we know the brand specs. See Question 22
Can you confirm that the system you are requesting is VSS and PACS without recurring licensing? Example Hirsch Velocity requires a yearly SSA and or a 5-year agreement. This is to keep the system up to date as Windows pushes updates. See Questions 10 and 16. PWS requirement is for a proposed solution that shall not require recurring subscription fees or licensing. The contract is for a single effort that shall leave a system that the VA can self-sustain without recurring cost and function on a 1-time fee
How old is the facility? Residential building. Property card attached lists the year built as 1900
How much square footage is in the facility? See property card, 10,600
How stable is the power? It is close to downtown with reliable infrastructure, but it is subject to the standard severe weather conditions and utility issues of all New England residences. No generator power.
Is there a dropped ceiling in all areas of installation? No. gypsum wall board and plaster with fire stopping for most wall, ceiling, and floor penetrations
What type of walls are in the perimeter areas? see Question 28
Do we need to drill between the walls, to run our cable infrastructure? This is a means and methods of the contractor and proposed solution dependent.
Do we need to use conduit? If yes, what do you estimate the total conduit footage will be? All line voltage if added or modified does need to be in conduit. Any new low voltage conductors shall be in conduit/sleeve for wall ceiling or floor penetrations. Penetrations shall be fire stopped
Are the door frames metal and concrete filled? No this is largely wood framed residential construction.
Please provide a comprehensive list of quantities of all IDS items needed to include model # (e.g. total number of motion sensors, glass breaks, etc.) per location. IDS is not in scope
Do you currently have existing IDS Sensors in your doors? Please specify which doors. IDS not in scope
What is the manufacturer of the existing IDS system? N/A
Will we be able to reuse the existing cable? If so, what type of cable is there currently? See Question 13
Are Ceilings Suspended? Or Hard Lid? Hard see similar prior Question 28
Are there existing Cable Trays for wiring above ceilings? Full infrastructure is unknown. See pictures of closet indicating sleeves/ conduit used for low voltage.
Can Existing Wiring be utilized? See 13
Is a UPS required? If so, What Time/Power Duration is required? Card readers and cameras should have battery backup for 4-8 hour outage. The preferred solution would be for 8 hours and include recording functionality but full system work station would not need to be operational
Are Equal Equipment substitutions allowed? No brands are specified only existing infrastructure and performance/contractual requirements
Is Plenum Wire acceptable? It is not prohibited but it is application dependent and should match the installation requirements of the selected hardware
Is After Hours Access for said work, available to contractor at no add l cost to the Gov t? Unlikely, this facility is a residential patient area. Certain exceptions may be supported but are not promised and PWS requirements shall be the basis for offers.
What is the height of Exterior Cameras? (If any).Current units are approximately the height of the ceiling of floor 1.
Please provide/post other Q & A requests. Done
Please provide a list of equipment and parts # that are to be installed. Compliant hardware is offeror responsibility IAW PWS and is not specified.
Are there pipe chases between floors? There are some but the VA does not have any mapping
What is the range of the budget for this project, and is it already appropriated? FY 25 funding is allocated. Budget or ROM is not provided. This firm fixed price PWS shall be lowest technically acceptable offer.
Because of the high cost of the parts can we bill when parts arrive on site, or in the alternative are progress payments allowed? The station does not compensate for uninstalled hardware due the low value hardware has for 3rd party installation, however invoices for partially completed work rather than the entire job can be certified for less than the full obligation.
How many feet of new wire will have to be run? Quantity is offeror responsibility
What kind of cipher lock and quantities are required e.g. X-10. Cypher locks are not in scope. Card/keypad readers are usually a 4+ digit P.I.N. chosen by the user
Please post the drawings and the key for the drawings. See attached
Please provide the type and location of each of the (31) cameras to be replaced. Correction appears to be that there are 38 if 2 new are added to the exterior
Please confirm if the intent is to re-use the existing wire to the (31) cameras. If the intent is to reuse the existing wire, please provide type of wire. See prior answers to similar Questions.
Please provide a plan of the exterior parking area, back yard and shed where 2 to 4 cameras are to be added. See Question 8, PWS describes intent proposed solution shall mount the quantity and location necessary to gain wide coverage of the stated areas
Please confirm if the intent is to replace all (32) existing card access readers ( keypads ). Confirmed as 28 (bathroom readers can be removed).
Please confirm if the intent is to reuse the existing controls, power supply, electrified
door hardware, door position switches, request-to-exit sensors and wire for each of the (32) existing doors with card readers. There are no door hardware changes planned proposed solution shall use existing hardware, but the keypads/readers and cameras shall be replaced/updated. Again, this not a formal VA PACS system just keyless entry with unique user identification. Re-use of conductors and power supplies is covered by prior Questions.
Please provide a plan or shop drawing of the access control and camera system. All available information is provided
Please confirm if a site visitation date has been established. Completed 9/5
We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. This is a onetime contract. The current system has been supported as necessary by Sonitrol.
If not brand new, could you please provide the current / previous contract number? Sonitrol, their call card is on existing infrastructure is within provided pictures
Access Control Head-End Replacement: Please confirm if the existing access control head-end needs to be replaced, or are we only replacing the card readers? PWS calls for head end and contains performance requirements
Cabling Requirements: If we were to implement advanced credential technologies (e.g., FICAM-compatible readers), would that necessitate additional cabling or infrastructure changes beyond what is mentioned in the SOW? FICAM FIPS and other such specifications are not in scope as mentioned above. This is a simplified residential electronic access system and recording/monitoring of communal spaces
Existing Equipment Details: Please have the contractor provide the serial numbers details of the currently installed access control and CCTV equipment? This will help in planning for compatibility and any additional requirements. Pictures included
Head-End Location and Cooling: The current head-end is located in a small, unventilated closet. Given that the new CCTV head-end will be high-performance and may generate significant heat, is there an opportunity to relocate the head-end to a more suitable room with proper ventilation or cooling to ensure the longevity and safety of the equipment? The current closet and office are the only restricted access space available. Careful selection or layout of equipment within these confines including any necessary fans or heatsinks are means and methods.
Credentials: Please confirm what type of credentials (e.g., prox cards, iCLASS, smart cards, PIN codes, or dual factor) are currently being used by tenants with the existing S2 system card read Doors are dual factor, card and 4 digit PIN
What is the current video management platform?
What are the current camera models? See picture.
What is the existing cabling infrastructure to the cameras? See images
Are the cameras on the customer WAN network or on a security LAN? Single LAN without internet connection.
How many CCTV head end locations? One
How many access control panel locations? 28
What is the existing access control cabling infrastructure? See prior answers
Are there any existing access control or cctv workstations? Yes
How many workstations would you like us to include. One, or note existing desktop computer is sufficient:
Is the access control system currently PIVclass? See prior answers we do not believe so.
Does the new access control system need to be a PIV system? No not gov t style
Is there any existing credentials? The current card access is in use
Is there a need for a separate enrollment station? Depends on the proposed solution but we do not believe it is likely since this is not a PACS for FICAM/FIPs system. The requirement is for non-subscription and for VA staff to be able to self-sustain access programming and user profiles
Is there currently a HID PIVClass Certificate Management Server? Or is PIV server needed? See prior responses
Can a cardholder database be exported and provided for the migration of current users and credentials? Note there are only 18 residents maximum. The system only needs to support ~ 25 (5-master, 20 single) users.
There is no clear mention of what would go in a quote. Do we have to provide technical solutions as well or just pricing or could you please let me know what the proposal or quote format is.  Your insights will help me develop a clear and concise proposal for the same. PWS is for turnkey solution. To evaluate proposals a rough completion plan demonstrating PWS compliance should accompany the cost. Quote should demonstrate understanding of the scope and a plan to satisfy it.
Can you please provide the floors plans? attached
What type of cameras will be installed on site? See prior responses
Would you like to have the PACS readers connect to the primary hospital and be monitored from that location? No see prior responses
The cards are being are being locally issued, correct? Correct, PWS is for a self-sustainable system.
Is the intent to reuse all of the door locking hardware? Yes
Will the CCTV or ACS system integrate with the main hospital campus? No see prior responses
Due to the age of the building, is there any history of Asbestos or lead testing? Although lead paint exists it is unlikely to be a constraint within the PWS. Some flooring is partially ACM, but it is not anticipated to be within the scope of this exercise
Will the work be 100% performed during normal business hours? See prior answer and PWS
Is the integrator removing and disposing of all existing equipment? Yes unless it has volatile memory (DVR) and then it would be turned over to VA for destruction.
Can the RFP due date be extended? See amendment
Can a site visit be scheduled? Completed 9/5
Device Location & Quantity: The PWS notes 31 existing cameras and 32 keypads spread over 4 units and 4 levels. Could you provide a floor plan or breakdown specifying the quantity and specific location (e.g., "North Entrance," "West Hallway 2nd Floor," "Office 101") of each camera and keypad? See attached
What is the average approximate distance between the existing cameras and the central head-end/switch location? See maps, but field measurements and quantification are offeror responsibility
What type of cabling (e.g., coaxial, CAT5e, CAT6) is currently in place for the existing system? See prior responses
Is the facility equipped with dropdown (suspended) ceilings, particularly in the hallways and common areas where new conduit may be required? See prior responses
Are the interior walls masonry or drywall? This will impact the installation method for new conduits and wire mold. Plaster/drywall
Facility Size: What is the total square footage of the entire facility at 2-8 Cherry Street? This helps in overall project planning and logistics. See property card etc, 10,600 SF
I had a Question regarding the proposal format of the proposal. There is no mention of what to be sent in a proposal, page limit, technical description etc. Do we have to send just the price quote? Please advise. See prior answers it should be a succinct concept demonstrating compliance. The cost breakdown shall be provided as follows:
Please advise if:
An extension to the due date for proposal submissions is requested to allow time to review additional information the VA stated they would be providing through the RFI process and not available at the time of the site walkthrough (floor plans showing existing and new devices, front end equipment locations). See Amendment
Please advise if:
The replacement system(s) to be installed for this project need to meet FICAM Requirements for VA Facility Security Equipment, as Aligned with HSPD-12, FIPS 201, and NIST 800-series standards. No. See prior answers
Can you please provide site floor plans showing the following:
Locations of all existing security equipment See prior answers
Locations of all additional new equipment desired for this project. See prior answers but also contractor driven
Scope Section 1.2.2 Item #1B - The following shall be performed:
Shall not be internet dependent. While IP functionality is acceptable if sufficiently secured as offline, the desired solution if for strictly onsite access and physical connectivity
Please verify that no other access from other VAMC sites is required and that the system is to be stand alone . Verified see prior responses
Also confirm that this system is not to be integrated into or as part of the larger VAMC security systems used at Northampton or with any other sites. This would be for both hardware and software. Verified see prior responses
Note if this system is to be part of other security systems (card access / CCTV) please provide the manufacturers names of those systems (both hardware and software) this system will be integrated into. N/A
Scope Section 1.2.2 Item #3
Add 2-4 Cameras to surveil exterior parking area, back yard and shed.
Please confirm the quantity desired.VA believes 2 will provide coverage but depends on contractor selected equipment. Means and methods within the defined constraints of PWS will determine ultimate quantity.
Scope Section 1.2.2 Item #4, Paragraph B.
Head end location to be approved by the VA.
Please provide the desired location of all front-end equipment. Within the confines of current office
Scope Section 1.2.2 Item #5, Paragraph D.
All low voltage or line voltage conductors shall be in conduit/industrial wire mold
Please advise if it is the VA s desire to have all new wiring to be installed as part of the overall scope of work. See prior answers
Can any of the existing security system infrastructure be re-used? See prior answers
Scope Section 1.4.2 Item #2,
Upgrade/Replace all Keypads
Please advise what format the new Card Readers must read for employees: FIPS-201, CAC, CIV, TWIC,PIV or other. See prior answers
Please advise what format the new Card Readers must read for residents. See prior answers. Keypad/readers are 2 factor access control
FIPS-201, CAC, CIV, PIV or other.
Please advise what protocol the new readers will be: Wiegand or OSPD See prior answers. Contractor driven but PSRD federal security requirements are not included. Doors are residential/ domestic, not high security.
Images of existing:
Blueprint
Crop Card
SITE VISIT ATTENDANCE
Update #4 ·
This opportunity will close on September 19, 2025 at 4:00PM.
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Federal Acquisition Circular 2025 06.
This solicitation is set aside for SDVOSB.
The associated North American Industrial Classification System (NAICS) code for this procurement is 561621, with a small business size standard of $25.0M. The FSC/PSC is N063.
The Network Contracting Office (NCO) 1 of New England. In support of the Edward P. Boland VAMC, Central Western Massachusetts Healthcare System (631), 421 N Main Street (631), Leeds, MA 01053 is seeking to replace the existing card access and closed-circuit monitoring systems.
Update #3 ·
Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Products and Commercial Services
Effective Date: 04/18/2025
Revision: 02
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Federal Acquisition Circular 2025 05.
This solicitation is set aside for SDVOSB.
The associated North American Industrial Classification System (NAICS) code for this procurement is 561621, with a small business size standard of $25.0M. The FSC/PSC is N063.
The Network Contracting Office (NCO) 1 of New England. In support of the Edward P. Boland VAMC, Central Western Massachusetts Healthcare System (631), 421 N Main Street (631), Leeds, MA 01053 is seeking to replace the existing card access and closed-circuit monitoring systems.
All interested companies shall provide quotations for the following:
Supplies/Services
LINE ITEM
DESCRIPTION
Quantity
Unit of Measure
1
labor
128
HR
2
cameras
35
EA
3
card readers
32
EA
3
head end
1
EA
3
Misc Hardware
1
JB
Performance Work Statement
Location(s): 2-8 Cherry St., Northampton, MA 01060
General Intent
The Contractor shall provide professional services to include all labor, transportation, materials, apparatus, tools, equipment and permits necessary to perform the work in accordance with the contractual requirements.
All work must adhere to VHA, OSHA, EPA, Local laws, and Mass DEP standards.
Contract Specific Requirements Replace Existing Card Access and Closed-Circuit Monitoring
After award, but prior to the start of any field work, the contractor shall contact the contract point of contact (POC) to review proposed methods and plans for the completion of the work. All on-site work is to be coordinated with the designated point of contact at least seven (7) days prior to the performance of services.
Please note the instructions to offerors related to this solicitation ensure the following requirements are met.
All services shall be provided turnkey including any necessary 3rd party pricing and coordination VA personnel shall only be responsible for confirmation of contractor Lock-Out Tag Out (LOTO) and testing plans. Although the building was originally constructed as a residential multifamily, all low voltage or line voltage conductors shall be in conduit/industrial wire mold as appropriate (e.g. no Romex).
Reports, Certifications, and all documentation shall be supplied digitally PRIOR to any invoicing.
Background
The existing system is failing. The incorporated door access keypads are functional, but cameras are unreliable. There are presently 31 cameras, and 32 keypads spread over the 4 units and 4 levels (basement-3rd floor). The current system is S2 card access serviced by Sonitrol/Alarm New England.
The following shall be performed:
Replace all Cameras with F/UHD
Shall have the identical (or improved) field of view as existing
Shall not be internet dependent. While IP functionality is acceptable if sufficiently secured as offline, the desired solution is for strict onsite access and physical connectivity
Upgrade/Replace all keypads
Note this is an occupied building and the current system is the only means of access for residents. change over must be done without a functionality list outside of 0800-1500hours. Contractor to coordinate with VA staff/house manager.
Add 2-4 Cameras for surveillance of exterior parking area, back yard and shed.
Install head end to support a MINIMUM of 30 days recording time for all cameras
Unit shall have capability for >15% future expansion
Location to be approved by VA
The following apply to all planned work:
The contractor is responsible for turnkey installation. Site visit prior to offer is intended to eliminate the potential of unforeseen conditions. VA shall not be responsible for faulty assumptions by offeror.
All programing shall be included
Solution shall not be cloud based or permit outside access
All low voltage or line voltage conductors shall be in conduit/industrial wire mold
Chosen solution shall not have any recuring fees such as software maintenance or subscription, it shall be a one-time cost.
Chosen solution shall be capable of being fully sustained by VA personnel through expected hardware life and not require proprietary training or tools to sustain.
Solutions shall include training for at least three VA personnel to navigate and sustain software including but not limited to:
Card/FOB access programming including replacement/added devices, deactivating lost or stolen, changing access levels
Locating and reviewing recordings
Training materials and easy-to-follow standard work instructions with screen captures shall be provided specifically to this install
General system navigation and maintenance
General Scope Items
The following is a list of general scope considerations:
All field work shall be scheduled at least 7 business days in advance with POC.
The site shall be left clean of all debris and hazardous materials daily.
Coordinate with VA CWM HCS GEMS coordinator for the signing of the waste manifests or management regulation.
Submit to the POC product data and work plans for all materials prior to utilization.Â
Site Access and Management Requirements
The contractor shall be solely responsible for the management, including all associated labor, equipment, materials, shipping, and inspection, to meet the requirements of the project.
The contractor must have the following additional requirements before working on site:
Contractor badge, if issued, must be obtained and visibly worn by contractor or representative at all times while on campus.
These requirements are applicable to all contractor employees and subcontractors working in and around campus building unless stated otherwise by POC. The contractor is ultimately responsible for the behavior of employees and subcontractors.
Any waste generated shall be properly disposed of and documented by the contractor.
Questions or concerns shall be addressed with the POC.
7.0 Proposed Schedule
All on-site work (including cleanup) shall take place during the following times, unless otherwise approved by the POC:
08:00-16:00h Monday through Friday
Off-hour work for activities impacting normal operations or scheduling conflicts is generally 17:00-06:00 Monday- Friday and anytime Saturday and Sunday.
Holidays excepted unless other times are arranged in advance and approved in writing by the POC.
Offeror Requirements: Completeness and specificity of contractor s plan to adhere to all requirements outlined herein and outlined offer documents required, submitted in writing with offer.
Parking
Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in designated areas (subject to change). Parking in designated patient parking areas is strictly prohibited. Parking on grass is also prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the project. Parking passes will be issued by the POC when necessary.
Storage of Equipment and Materials
The contractor shall arrange with the POC for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited. There are no exclusive areas within the campus that can be given to the contractor for their storage needs. The warehouse CANNOT accept, or store, deliveries associated with a contract and not purchased directly by the VA (i.e. no drop-shipping contract supplies).
8.3 Debris Removal
The Contractor/Installer shall be required to remove waste materials and debris daily (unless otherwise authorized by POC) from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations.
Site Utilities
In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 14 calendar days in advance) and approved by the VA POC. All utility shutdowns must be reviewed and approved by the VA.
Material and Workmanship Quality
All materials and workmanship shall comply with all codes, standards, and requirements of all Authorities Having Jurisdiction (AHJ). All work shall be done in accordance with contract terms and conditions and in a professional manner according to the best trade practices and to the satisfaction of the POC. This includes work performed by subcontractors.
The purchase order period of performance is three months from date of award
All on-site work (including cleanup) shall take place during the following times, unless otherwise approved by the POC:
08:00-16:00h Monday through Friday
Off-hour work for activities impacting normal operations or scheduling conflicts is generally 17:00-06:00 Monday- Friday and anytime Saturday and Sunday.
Holidays excepted unless other times are arranged in advance and approved in writing by the POC.
All delivery items shall be FOB Destination.
DESCRIPTION
FOB
Delivery times are arranged in advance and approved in writing by the POC
cameras
Destination
card readers
Destination
head end
Destination
Misc Hardware
Destination
Place of Performance/Place of Delivery
Address:
2-8 Cherry Street, Northampton, MA
Postal Code:
01060
Country:
UNITED STATES
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services
Site visit will be on September 5 at 10:00AM at 2-8 Cherry Street, Northampton, MA 01060.
FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services [In accordance with FAR 12.301(c) when the use of evaluation factors is appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, subpart 14.2 or subpart 15.3, as an addendum (see 12.302(d)).]
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services August 2025.
All quoters shall submit the following:
Completeness and specificity of contractor s plan to adhere to all requirements outlined herein and outlined offer documents required, submitted in writing with offer.
LINE ITEM
DESCRIPTION
Quantity
Unit of Measure
1
labor
128
HR
2
cameras
35
EA
3
card readers
32
EA
3
head end
1
EA
3
Misc Hardware
1
JB
All quotes shall be sent to the:
Department of Veterans Affairs
Attention: Sherrye Harris, Contract Specialist
Sherrye.harris@VA.gov.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
A SDVOSB set-aside will be selected.
Based on the services/supplies needed we will select the Lowest Price Technically Acceptable (LPTA).
The following are the decision factors:
Price
Technology
Warranty/extended warranty
Past performance
Product support
The award will be made to the response most advantageous to the Government.
Responses should contain your best terms and conditions.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than September 12, 2025, at 10AM to sherrye.harris@va.gov.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Sherrye Harris, Contract Specialist
Sherrye.harris@VA.gov.
Update #2 ·
Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Products and Commercial Services
Effective Date: 04/18/2025
Revision: 02
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Federal Acquisition Circular 2025 05.
This solicitation is set aside for SDVOSB.
The associated North American Industrial Classification System (NAICS) code for this procurement is 561621, with a small business size standard of $25.0M. The FSC/PSC is N063.
The Network Contracting Office (NCO) 1 of New England. In support of the Edward P. Boland VAMC, Central Western Massachusetts Healthcare System (631), 421 N Main Street (631), Leeds, MA 01053 is seeking to replace the existing card access and closed-circuit monitoring systems.
All interested companies shall provide quotations for the following:
Supplies/Services
LINE ITEM
DESCRIPTION
Quantity
Unit of Measure
1
labor
128
HR
2
cameras
35
EA
3
card readers
32
EA
3
head end
1
EA
3
Misc Hardware
1
JB
Performance Work Statement
Location(s): 2-8 Cherry St., Northampton, MA 01060
General Intent
The Contractor shall provide professional services to include all labor, transportation, materials, apparatus, tools, equipment and permits necessary to perform the work in accordance with the contractual requirements.
All work must adhere to VHA, OSHA, EPA, Local laws, and Mass DEP standards.
Contract Specific Requirements Replace Existing Card Access and Closed-Circuit Monitoring
After award, but prior to the start of any field work, the contractor shall contact the contract point of contact (POC) to review proposed methods and plans for the completion of the work. All on-site work is to be coordinated with the designated point of contact at least seven (7) days prior to the performance of services.
Please note the instructions to offerors related to this solicitation ensure the following requirements are met.
All services shall be provided turnkey including any necessary 3rd party pricing and coordination VA personnel shall only be responsible for confirmation of contractor Lock-Out Tag Out (LOTO) and testing plans. Although the building was originally constructed as a residential multifamily, all low voltage or line voltage conductors shall be in conduit/industrial wire mold as appropriate (e.g. no Romex).
Reports, Certifications, and all documentation shall be supplied digitally PRIOR to any invoicing.
Background
The existing system is failing. The incorporated door access keypads are functional, but cameras are unreliable. There are presently 31 cameras, and 32 keypads spread over the 4 units and 4 levels (basement-3rd floor). The current system is S2 card access serviced by Sonitrol/Alarm New England.
The following shall be performed:
Replace all Cameras with F/UHD
Shall have the identical (or improved) field of view as existing
Shall not be internet dependent. While IP functionality is acceptable if sufficiently secured as offline, the desired solution is for strict onsite access and physical connectivity
Upgrade/Replace all keypads
Note this is an occupied building and the current system is the only means of access for residents. change over must be done without a functionality list outside of 0800-1500hours. Contractor to coordinate with VA staff/house manager.
Add 2-4 Cameras for surveillance of exterior parking area, back yard and shed.
Install head end to support a MINIMUM of 30 days recording time for all cameras
Unit shall have capability for >15% future expansion
Location to be approved by VA
The following apply to all planned work:
The contractor is responsible for turnkey installation. Site visit prior to offer is intended to eliminate the potential of unforeseen conditions. VA shall not be responsible for faulty assumptions by offeror.
All programing shall be included
Solution shall not be cloud based or permit outside access
All low voltage or line voltage conductors shall be in conduit/industrial wire mold
Chosen solution shall not have any recuring fees such as software maintenance or subscription, it shall be a one-time cost.
Chosen solution shall be capable of being fully sustained by VA personnel through expected hardware life and not require proprietary training or tools to sustain.
Solutions shall include training for at least three VA personnel to navigate and sustain software including but not limited to:
Card/FOB access programming including replacement/added devices, deactivating lost or stolen, changing access levels
Locating and reviewing recordings
Training materials and easy-to-follow standard work instructions with screen captures shall be provided specifically to this install
General system navigation and maintenance
General Scope Items
The following is a list of general scope considerations:
All field work shall be scheduled at least 7 business days in advance with POC.
The site shall be left clean of all debris and hazardous materials daily.
Coordinate with VA CWM HCS GEMS coordinator for the signing of the waste manifests or management regulation.
Submit to the POC product data and work plans for all materials prior to utilization.Â
Site Access and Management Requirements
The contractor shall be solely responsible for the management, including all associated labor, equipment, materials, shipping, and inspection, to meet the requirements of the project.
The contractor must have the following additional requirements before working on site:
Contractor badge, if issued, must be obtained and visibly worn by contractor or representative at all times while on campus.
These requirements are applicable to all contractor employees and subcontractors working in and around campus building unless stated otherwise by POC. The contractor is ultimately responsible for the behavior of employees and subcontractors.
Any waste generated shall be properly disposed of and documented by the contractor.
Questions or concerns shall be addressed with the POC.
7.0 Proposed Schedule
All on-site work (including cleanup) shall take place during the following times, unless otherwise approved by the POC:
08:00-16:00h Monday through Friday
Off-hour work for activities impacting normal operations or scheduling conflicts is generally 17:00-06:00 Monday- Friday and anytime Saturday and Sunday.
Holidays excepted unless other times are arranged in advance and approved in writing by the POC.
Offeror Requirements: Completeness and specificity of contractor s plan to adhere to all requirements outlined herein and outlined offer documents required, submitted in writing with offer.
Parking
Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in designated areas (subject to change). Parking in designated patient parking areas is strictly prohibited. Parking on grass is also prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the project. Parking passes will be issued by the POC when necessary.
Storage of Equipment and Materials
The contractor shall arrange with the POC for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited. There are no exclusive areas within the campus that can be given to the contractor for their storage needs. The warehouse CANNOT accept, or store, deliveries associated with a contract and not purchased directly by the VA (i.e. no drop-shipping contract supplies).
8.3 Debris Removal
The Contractor/Installer shall be required to remove waste materials and debris daily (unless otherwise authorized by POC) from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations.
Site Utilities
In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 14 calendar days in advance) and approved by the VA POC. All utility shutdowns must be reviewed and approved by the VA.
Material and Workmanship Quality
All materials and workmanship shall comply with all codes, standards, and requirements of all Authorities Having Jurisdiction (AHJ). All work shall be done in accordance with contract terms and conditions and in a professional manner according to the best trade practices and to the satisfaction of the POC. This includes work performed by subcontractors.
The purchase order period of performance is three months from date of award
All on-site work (including cleanup) shall take place during the following times, unless otherwise approved by the POC:
08:00-16:00h Monday through Friday
Off-hour work for activities impacting normal operations or scheduling conflicts is generally 17:00-06:00 Monday- Friday and anytime Saturday and Sunday.
Holidays excepted unless other times are arranged in advance and approved in writing by the POC.
All delivery items shall be FOB Destination.
DESCRIPTION
FOB
Delivery times are arranged in advance and approved in writing by the POC
cameras
Destination
card readers
Destination
head end
Destination
Misc Hardware
Destination
Place of Performance/Place of Delivery
Address:
2-8 Cherry Street, Northampton, MA
Postal Code:
01060
Country:
UNITED STATES
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services
FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services [In accordance with FAR 12.301(c) when the use of evaluation factors is appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, subpart 14.2 or subpart 15.3, as an addendum (see 12.302(d)).]
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services August 2025.
All quoters shall submit the following:
Completeness and specificity of contractor s plan to adhere to all requirements outlined herein and outlined offer documents required, submitted in writing with offer.
LINE ITEM
DESCRIPTION
Quantity
Unit of Measure
1
labor
128
HR
2
cameras
35
EA
3
card readers
32
EA
3
head end
1
EA
3
Misc Hardware
1
JB
All quotes shall be sent to the:
Department of Veterans Affairs
Attention: Sherrye Harris, Contract Specialist
Sherrye.harris@VA.gov.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
A SDVOSB set-aside will be selected.
Based on the services/supplies needed we will select the Lowest Price Technically Acceptable (LPTA).
The following are the decision factors:
Price
Technology
Warranty/extended warranty
Past performance
Product support
The award will be made to the response most advantageous to the Government.
Responses should contain your best terms and conditions.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than September 12, 2025, at 10AM to sherrye.harris@va.gov.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Sherrye Harris, Contract Specialist
Sherrye.harris@VA.gov.
Update #1 ·
Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Products and Commercial Services
Effective Date: 04/18/2025
Revision: 02
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Federal Acquisition Circular 2025 05.
This solicitation is set aside for SDVOSB.
The associated North American Industrial Classification System (NAICS) code for this procurement is 561621, with a small business size standard of $25.0M. The FSC/PSC is N063.
The Network Contracting Office (NCO) 1 of New England. In support of the Edward P. Boland VAMC, Central Western Massachusetts Healthcare System (631), 421 N Main Street (631), Leeds, MA 01053 is seeking to replace the existing card access and closed-circuit monitoring systems.
All interested companies shall provide quotations for the following:
Supplies/Services
LINE ITEM
DESCRIPTION
Quantity
Unit of Measure
Unit Price
Total Price
1
labor
128
HR
$ 205.00
$ 26,240.00
2
cameras
35
EA
$ 250.00
$ 8,750.00
3
card readers
32
EA
$ 200.00
$ 6,400.00
3
head end
1
EA
$ 5,000.00
$ 5,000.00
3
Misc Hardware
1
JB
$ 3,000.00
$ 3,000.00
Performance Work Statement
Location(s): 2-8 Cherry St., Northampton, MA 01060
General Intent
The Contractor shall provide professional services to include all labor, transportation, materials, apparatus, tools, equipment and permits necessary to perform the work in accordance with the contractual requirements.
All work must adhere to VHA, OSHA, EPA, Local laws, and Mass DEP standards.
Contract Specific Requirements Replace Existing Card Access and Closed-Circuit Monitoring
After award, but prior to the start of any field work, the contractor shall contact the contract point of contact (POC) (e.g. Contracting Officer s Representative, COR) to review proposed methods and plans for the completion of the work. All on-site work is to be coordinated with the designated point of contact at least seven (7) days prior to the performance of services.
Please note the instructions to offerors related to this solicitation ensure the following requirements are met.
All services shall be provided turnkey including any necessary 3rd party pricing and coordination VA personnel shall only be responsible for confirmation of contractor Lock-Out Tag Out (LOTO) and testing plans. Although the building was originally constructed as a residential multifamily, all low voltage or line voltage conductors shall be in conduit/industrial wire mold as appropriate (e.g. no Romex).
Reports, Certifications, and all documentation shall be supplied digitally PRIOR to any invoicing.
Background
The existing system is failing. The incorporated door access keypads are functional, but cameras are unreliable. There are presently 31 cameras, and 32 keypads spread over the 4 units and 4 levels (basement-3rd floor). The current system is S2 card access serviced by Sonitrol/Alarm New England.
The following shall be performed:
Replace all Cameras with F/UHD
Shall have the identical (or improved) field of view as existing
Shall not be internet dependent. While IP functionality is acceptable if sufficiently secured as offline, the desired solution is for strict onsite access and physical connectivity
Upgrade/Replace all keypads
Note this is an occupied building and the current system is the only means of access for residents. change over must be done without a functionality list outside of 0800-1500hours. Contractor to coordinate with VA staff/house manager.
Add 2-4 Cameras for surveillance of exterior parking area, back yard and shed.
Install head end to support a MINIMUM of 30 days recording time for all cameras
Unit shall have capability for >15% future expansion
Location to be approved by VA
The following apply to all planned work:
The contractor is responsible for turnkey installation. Site visit prior to offer is intended to eliminate the potential of unforeseen conditions. VA shall not be responsible for faulty assumptions by offeror.
All programing shall be included
Solution shall not be cloud based or permit outside access
All low voltage or line voltage conductors shall be in conduit/industrial wire mold
Chosen solution shall not have any recuring fees such as software maintenance or subscription, it shall be a one-time cost.
Chosen solution shall be capable of being fully sustained by VA personnel through expected hardware life and not require proprietary training or tools to sustain.
Solutions shall include training for at least 3 VA personnel to navigate and sustain software including but not limited to:
Card/FOB access programming including replacement/added devices, deactivating lost or stolen, changing access levels
Locating and reviewing recordings
Training materials and easy-to-follow standard work instructions with screen captures shall be provided specifically to this install
General system navigation and maintenance
General Scope Items
The following is a list of general scope considerations:
All field work shall be scheduled at least 7 business days in advance with POC.
The site shall be left clean of all debris and hazardous materials daily.
Coordinate with VA CWM HCS GEMS coordinator for the signing of the waste manifests or management regulation.
Submit to the POC product data and work plans for all materials prior to utilization.Â
Site Access and Management Requirements
The contractor shall be solely responsible for the management, including all associated labor, equipment, materials, shipping, and inspection, to meet the requirements of the project.
The contractor must have the following additional requirements before working on site:
Contractor badge, if issued, must be obtained and visibly worn by contractor or representative at all times while on campus.
These requirements are applicable to all contractor employees and subcontractors working in and around campus building unless stated otherwise by POC. The contractor is ultimately responsible for the behavior of employees and subcontractors.
Any waste generated shall be properly disposed of and documented by the contractor.
Questions or concerns shall be addressed with the POC.
7.0 Proposed Schedule
All on-site work (including cleanup) shall take place during the following times, unless otherwise approved by the POC:
08:00-16:00h Monday through Friday
Off-hour work for activities impacting normal operations or scheduling conflicts is generally 17:00-06:00 Monday- Friday and anytime Saturday and Sunday.
Holidays excepted unless other times are arranged in advance and approved in writing by the POC.
Offeror Requirements: Completeness and specificity of contractor s plan to adhere to all requirements outlined herein and outlined offer documents required, submitted in writing with offer.
Parking
Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in designated areas (subject to change). Parking in designated patient parking areas is strictly prohibited. Parking on grass is also prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the project. Parking passes will be issued by the POC when necessary.
Storage of Equipment and Materials
The contractor shall arrange with the POC for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited. There are no exclusive areas within the campus that can be given to the contractor for their storage needs. The warehouse CANNOT accept, or store, deliveries associated with a contract and not purchased directly by the VA (i.e. no drop-shipping contract supplies).
8.3 Debris Removal
The Contractor/Installer shall be required to remove waste materials and debris daily (unless otherwise authorized by POC) from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations.
Site Utilities
In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 14 calendar days in advance) and approved by the VA POC. All utility shutdowns must be reviewed and approved by the VA.
Material and Workmanship Quality
All materials and workmanship shall comply with all codes, standards, and requirements of all Authorities Having Jurisdiction (AHJ). All work shall be done in accordance with contract terms and conditions and in a professional manner according to the best trade practices and to the satisfaction of the POC. This includes work performed by subcontractors.
The purchase order period of performance is three months from date of award
All on-site work (including cleanup) shall take place during the following times, unless otherwise approved by the POC:
08:00-16:00h Monday through Friday
Off-hour work for activities impacting normal operations or scheduling conflicts is generally 17:00-06:00 Monday- Friday and anytime Saturday and Sunday.
Holidays excepted unless other times are arranged in advance and approved in writing by the POC.
All delivery items shall be FOB Destination.
DESCRIPTION
FOB
Delivery times are arranged in advance and approved in writing by the POC
cameras
Destination
card readers
Destination
head end
Destination
Misc Hardware
Destination
Place of Performance/Place of Delivery
Address:
2-8 Cherry Street, Northampton, MA
Postal Code:
01060
Country:
UNITED STATES
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services
FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services [In accordance with FAR 12.301(c) when the use of evaluation factors is appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, subpart 14.2 or subpart 15.3, as an addendum (see 12.302(d)).]
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services August 2025.
All quoters shall submit the following:
Completeness and specificity of contractor s plan to adhere to all requirements outlined herein and outlined offer documents required, submitted in writing with offer.
LINE ITEM
DESCRIPTION
Quantity
Unit of Measure
Unit Price
Total Price
1
labor
128
HR
$ 205.00
$ 26,240.00
2
cameras
35
EA
$ 250.00
$ 8,750.00
3
card readers
32
EA
$ 200.00
$ 6,400.00
3
head end
1
EA
$ 5,000.00
$ 5,000.00
3
Misc Hardware
1
JB
$ 3,000.00
$ 3,000.00
All quotes shall be sent to the:
Department of Veterans Affairs
Attention: Sherrye Harris, Contract Specialist
Sherrye.harris@VA.gov.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
A SDVOSB set-aside will be selected.
Based on the services/supplies needed we will select the Lowest Price Technically Acceptable (LPTA).
The following are the decision factors:
Price
Technology
Warranty/extended warranty
Past performance
Product support
The award will be made to the response most advantageous to the Government.
Responses should contain your best terms, conditions.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than September 12, 2025, at 10AM to sherrye.harris@va.gov.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Sherrye Harris, Contract Specialist
Sherrye.harris@VA.gov.
Attachments
| File | Type | Posted |
|---|---|---|
| 36C24125Q0795_4.docx | DOCX document | |
| 36C24125Q0795_3.docx | DOCX document | |
| 36C24125Q0795_2.docx | DOCX document | |
| 36C24125Q0795_1.docx | DOCX document | |
| 36C24125Q0795.docx | DOCX document |
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