Multi Equipment Service/Maintenance Plan
Closed Solicitation Posted
- Solicitation number
- N3239825Q5986
- Agency
- Naval Supply Systems Command Department of the Navy, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Silver Spring, Maryland 20910, United States
- Points of contact
-
- Nataki Johnson Lovett nataki.s.johnsonlovett.civ@health.mil (301) 319-7303
- Shamai Carter shamai.m.carter.civ@health.mil (301) 319-7182
Notice details come from SAM.gov. Updated .
About this opportunity
The Naval Medical Research Command (NMRC) under the Department of the Navy Naval Supply Systems Command is seeking a comprehensive maintenance service plan for critical laboratory equipment at their facility. The procurement covers maintenance services for ten pieces of equipment including three incubators, one refrigerator, two -20C freezers, and four -80C freezers manufactured by Thermo and LabRepCo. The contractor must provide qualified technicians capable of servicing Forma/Thermo Forma incubators, refrigerators, and freezers as well as LabRepCo freezers, with services required at least annually and as needed for repairs. Additionally, the vendor must be able to provide equivalent substitute loaner freezers when units require off-site service to ensure continuous operation. The solicitation will be evaluated using the Lowest Price Technically Acceptable criteria, and proposals are due by July 22, 2025, just six days after the posting date of July 16, 2025.
This opportunity is designated as a Total Small Business set-aside with a base contract plus three option years structure, classified under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance. The contract will be awarded as a firm fixed-price arrangement through a Request for Quote process, with no incumbent contractors mentioned in the solicitation. Offerors must be registered in the System for Award Management (SAM) and possess invoice submission capabilities through Wide Area Work Flow (WAWF), with third-party vendors explicitly prohibited unless otherwise stated. The services will be performed at the Naval Medical Research Command facility in Silver Spring, Maryland, with the critical requirement that maintenance must ensure compliance with College of American Pathologist (CAP) accreditation standards for the Naval Infectious Disease Diagnostic Laboratory (NIDDL). The solicitation identifies ten specific pieces of equipment by model number and serial number that require ongoing maintenance and potential off-site repair services.
Notice text
This solicitation is being issued on an unrestricted basis to allow for Small Businsess Set Aside Base plus 3 Option Year Contract. The associated NAICS code is 811210. Offerors must be registered in Systems for Award Management (SAM) at www.sam.gov per FAR 52.212.1. All offers must also have a Unique Entity Identification Number at (SAM) at www.sam.gov and be able to submit invoices through Wide Area Work Flow (WAWF). Lack of registration in SAM will qualify contractor as ineligible for award. All responsible sources may submit a quotation in response to this solicitation which shall be considered. The solicitation is being issued as a Request for Quote (RFQ) for a firm fixed type contract based on the Lowest Price Technically Acceptable. The Naval Medical Research Command (NMRC) intends to award a contract resulting from this solicitation to the responsible offeror. No third party vendors (foreign or domestic) are accepted with NMRC unless otherwise stated.
Statement of Work
A full maintenance service plan needs to be set up for three incubators, one refrigerator, two -20C freezers, and four -80C freezers. Service needs to be performed on these units on at least an annual basis and additionally if problems arise to ensure proper functioning and safety of users for NIDDL and to ensure compliance with the regulation from the College of American Pathologist (CAP) as the accrediting body for NIDDL. In addition, the vendor needs to be able to provide an equivalent substitute loaner freezer if a freezer fails and the service needs to take place off-site. Therefore, the need is for a vendor that can provide technicians need to be qualified to perform service Forma/Thermo Forma incubators, refrigerator, and freezers also LabRepCo freezers, as well as, provide loaner freezers if service of our freezers need to be accomplished off the premise of the Naval Medical Research Command.
Items to be serviced/maintenanced are listed as follows:
1. THERMO 3120 SN: 225533-1944 (ECN: 098234)
2. THERMO UXF60086A SN: 0148986701160812 (ECN: 100987)
3. LABREPCO LHE-30-FM SN: LRC-21F0586-2107 (ECN: 108309)
4. THERMO TSX2320FA SN: 1161475301200728 (ECN: 106969)
5. THERMO TSX2305GA SN: 1161447301200716 (ECN: 106945)
6. THERMO TSX60086A SN: 117609501191023 (ECN: 106412)
7. THERMO 51028063 SN: 42408362 (ECN: 105533)
8. THERMO TSX70086A SN: 1120918601201125 (ECN: 107272)
9. THERMO 3110 - TOP SN: 300410728 (ECN: 107037)
10. THERMO TSX70086A SN: 1120118301200708 (ECN: 106944
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