Monitoring and Maintenance of Irrigation System at Sarasota National Cemetery

Please note that this is NOT a request for quotes or proposals, the Government is seeking information for market research purposes only. The Department of Veterans Affairs, National Cemetery Administration (NCA) is conducting a market survey for interested vendors capable of providing “24-hour Remote Monitoring of the Irrigation and Pump System,” at the Sarasota National Cemetery located at 9810 State Rd 72, Sarasota, FL 34241.

The scope of work consists of the following:

Contractor shall provide 24-hour remote monitoring of the irrigation and pump system combined with 2 preventative maintenance visits to the site per year by a certified technician (Hoover Technician) on three (3) pump systems.

Site ID

Site Name

Model #

6539

Sarasota National Cemetery 08-153-6539

HC2F-50J15PDV-460/3-HMSR3L-Z

7059

Sarasota National Cemetery Refill Station

HSPRF-20CS-460/3-MR3W-Z

7333

Sarasota National Cemetery North Pump

HC2-75J15PDV-460/3-HMSR3L-Z

Preventative maintenance will be furnished for each pump system (3) as required:

• Priority Scheduling - When repair service is required.
• Pump Control Panel - Test control logic, torque electrical connections to specification, treat components with anti-oxidant protective spray, test and replace surge protection components.
• Variable Frequency Drive(s) (if applicable) - Test and confirm proper operation. Change 4. Pump motor(s) - Service bearings, check operation and current draw against specification.
• Pump(s) - Check condition of seal. Confirm flow and pressure performance.
• Air Conditioner (if applicable) - Check and confirm proper operation. Clean filter.
• Control Valve (if applicable) - Check pilots and service. Clean filter. Calibrate valve and replace worn diaphragm if required.
• Flow Meter (if applicable) -Test flow meter and pressure transducer for proper operation.
• Calibrate flow meter as required by Florida Water Management District upon client request.
• Pressure Tank (if applicable) - Check and adjust tank pre-charge pressure as required.
• Suction Intake (if applicable) - Evaluate intake performance and recommend screen cleaning as
• Fiberglass Enclosure (if applicable) - Check lockable handle, hinges and opening mechanism.
• Disc-Filter cleaning
• Report - To be submitted upon completion of service call with findings and recommendations.

The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (HUBZone, 8(a), small, small disadvantage, veteran owned small business (VOSB), service-disabled veteran owned small business (SDVOSB), or large business) relative to: NAICS 333914, Measuring, Dispensing, and Other Pumping Equipment Manufacturing, with size standards of 750 employees.

Responses to this synopsis will be used by the Government to make appropriate acquisition decisions.  After review of the responses to this Sources Sought Synopsis, a solicitation announcement may be published on SAM.gov and/or GSA eBuy. Responses to this Sources Sought Synopsis are not considered adequate responses to the solicitation announcement.

This notice is neither a request for competitive proposal nor solicitation of offerors. This notice is to assist the NCA in determining sources only and a solicitation is not currently available.  If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from this response. Responses to this Sources Sought Synopsis is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.  Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement. Inquiries will only be accepted in writing via email to Charnell.Cunningham@va.gov by February 16, 2024 at 10:00 a.m. EST.

In response to this announcement, please complete the attachment and return to Charnell.Cunningham@va.gov by February 16, 2024 at 10:00 a.m. EST.