Molecular Devices PM and Service Plan Renewal

This notice is a Combined Synopsis/Solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and solicitation for commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. The Solicitation number is RFQ-NIAID-25-2244819 and the solicitation is issued as a Request for Quotes (RFQ).

This acquisition will be processed under FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-01, November 12, 2024

The North American Industry Classification System (NAICS) code for this procurement is 811210, Other Electronic and Precision Equipment Repair and Maintenance, with a small business size standard of $30 million  The requirement is being competed full and open competition, un-restricted and without a small business set-aside.

National Institute of Allergy & Infectious Diseases (NIAID)’s Vaccinee Immunology Program (VIP) (collectively Program) uses scientific equipment such as Luminometer Paradigm Detection Platform instruments necessary to analyze biomedical research data. This equipment requires preventive maintenance service to ensure their proper functionality.

The National Institute of Allergy and Infectious Diseases (NIAID) has a requirement for:

Service Coverage on the following:

1. Paradigm Cartridges – Serial #32660051007
2. Paradigm – Serial #332701001
3. Paradigm – Serial #332703006
4. Paradigm-R – Serial #332703191
5. Paradigm Cartridges – Serial #33330012027
6. 0200-7000 – Serial #33330013032
7. Paradigm Cartridges – Serial #33330013112
8. Paradigm Cartridges – Serial #33660042002
9. Paradigm Cartridges – Serial #33660042009
10. Paradigm Cartridges – Serial #33660043010
11. 0200-7015 – Serial #33660043068
12. Paradigm Cartridges – Serial #33660052003
13. Paradigm Cartridges – Serial #33680012065
14. Paradigm Cartridges – Serial #33680013004
15. Paradigm Cartridges – Serial #33710013040
16. 0200-7015 – Serial #3390013416
17. 13X – Serial #363701429

Coverage must include parts, labor, travel and one ( 1) annual PM service with priority response, unlimited service calls, loaner unit, hardware and firmware updates, factory-trained engineers, on-site application support, PhD.  Level technical support access, Molecular Devices factory approved parts/OEM parts, online support resources, and Onsite Performance Assurance.

*Priority onsite scheduling equal to the manufacturers direct contract, to ensure minimal down time of instrumentation. Priority scheduling and onsite response for all repairs during the period of performance. Priority is defined as giving priority scheduling equal to a direct contract and guaranteeing the equivalent manufacturer’s priority onsite response.

*Third-party vendors must include their guaranteed response time to make emergency calls made to Molecular Devices, as well as documentation of OEM trained technicians is required.

*Third party vendors must provide a letter from the manufacturer stating that a billable contract on our behalf will indeed have the same priority on-site response time given to that of a direct contract holder.

Payment Terms: Billing quarterly in arrears. 

Period of Performance: 1/01/2025 to 12/31/2025.

Place of Performance: NIH/NIAID, 9 West Watkins Mill Road, Gaithersburg, MD 20878

The government intends to award a firm fixed price purchase order to the responsible contractor as a result of this RFQ that will include the terms and conditions set forth herein.  The award will be based on the following; technical capability to meet the requirements and price.

By submitting a quote in response to this solicitation, vendor is accepting the following terms and conditions:

The following FAR provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors Commercial Items (SEP 2023)

FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (MAY 2024)

FAR 52.204-7 System for Award Management (OCT 2018)

(Offerors must complete annual representations and certifications on-line at http://www.sam.gov/ in accordance with FAR 52.212-3 offerors Representations and Certifications- Commercial Items (Please ensure FAR 52.209-2 -- Prohibition on Contracting with Inverted Domestic Corporations--Representation. (Nov 2015) is updated in your SAM record)

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (JAN 2017)

52.204–26 Covered Telecommunications Equipment or Services-Representation

(OCT 2020) *** Must complete representation if attached to this solicitation- see attachment 52.204-26

The following FAR contract clauses apply to this acquisition:

FAR 52-212-4 Contract Terms and Conditions Commercial Items (NOV 2023)

FAR 52-212.5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (NOV 2024)

*The applicable subparagraphs of FAR52.212-5 are included in the attachment to this posting.

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

FAR 52.217-8 Option to Extend Services (NOV 1999)

HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (December 2015)

FAR 52.252-2 -- Clauses Incorporated by Reference. (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:  http://farsite.hill.af.mil/vffara.htm

By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation (www.sam.gov).

Copies of the above-referenced provisions and clauses are available from http://www.acquisition.gov/far/loadmainre.html & http: //www.hhs.gov/regulation/index.html or, upon request, either by telephone or fax.

Submission shall be received not later than December 9, 2024 @ 12:00pm EST.

All quotations and required documents must be submitted via the NIAID electronic Simplified Acquisition Submission System (eSASS) website at https://esass.nih.gov. All vendors must register in the eSASS system to submit a quotation. Instructions on how to register / submit quotes are included on the website.  Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). All responsible sources may submit an offer that will be considered by this Agency.