MITEL MiVoice Business Phone Upgrade Project for Wapato, WA 98951
Closed Solicitation Posted
- Solicitation number
- 12905B25Q0016
- Agency
-
Pacific West Area
Field Research Implementation and Information Delivery, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 517121 Telecommunications Resellers
- PSC
- 7G21 It And Telecom - Network: Digital Network Products (Hardware And Perpetual License Software)
- Place of performance
- Wapato, Washington 98951, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture's Agricultural Research Service (USDA ARS) is seeking a small business contractor to upgrade the MiVoice Business Phone system at its Wapato, Washington facility. The solicitation, identified as RFQ 12905B25Q0016, is specifically for a brand-name Mitel phone system upgrade that includes equipment installation, system configuration, software implementation, and user training. The contract requires replacing an expired phone system with new infrastructure supporting over 70 phones, implementing SIP/TPX trunks, and establishing mobile backup communications. Evaluation will be conducted using a Lowest Price Technically Acceptable (LPTA) methodology, with pass/fail criteria for technical capability and past performance. Interested vendors must submit their quotes electronically to lam.pham@usda.gov by December 27, 2024, at 1:00 PM Pacific Time, with any questions required to be submitted by December 19, 2024.
This procurement is a 100% small business set-aside under NAICS code 517121 with a size standard of 1,500 employees, targeting telecommunications resellers specializing in network digital products. The project is classified as an emergency upgrade due to current system failures affecting employee safety and communication capabilities. The Statement of Work specifies delivery and installation within 30 days after contract award, with the place of performance being a 60,000 square foot facility in Wapato, Washington. While no specific contract value is disclosed, the scope involves comprehensive system replacement including hardware installation, software configuration, and administrator training. The upgrade aims to resolve critical infrastructure needs caused by expired GSA contracts and existing hardware failures, with recommendations for a first-year maintenance service contract to ensure system reliability.
Notice text
COMBINED SYNOPSIS/SOLICITATION
This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The solicitation number is 12905B25Q0016 and is issued as a Request for Quotation (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-01 dated 11/12/2024.
This solicitation is issued as 100% SB SET ASIDE.
The associated NAICS code is 517121
The small business size standard is 1500
List CLINS, item descriptions, quantities and units of measure:
1 MITEL MiVoice Business Phone Upgrade Project EA
Description/Statement of Work/Specification:
SEE ATTACHED SOW. This is a Brand Name Only requirement for Mitel equipment. See the attached brand name justifcation for details.
Date(s) and place(s) of delivery and acceptance:
30 days after award
Wapato, WA 98951
This requirement shall be FOB Destination.
FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
Offerors are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items, with their offer online at SAM: www.sam.gov. An offeror must state in their offer if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
Date, time and place offers are due.
Offers are due by Friday December 27, 2024. Submit offers to the following e-mail address, by the offer due date and time: lam.pham@usda.gov by Friday December 27, 2024 at 1:00 pm Pacific Time.
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
Any and all questions regarding this solicitation shall be submitted in writing to lam.pham@usda.gov no later than Friday December 19, 2024 at 1:00 pm Pacific Time.
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