12905B25Q0016 - Brand Name Justification for Purchasing Mitel Phones.pdf
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- Solicitation number
- 12905B25Q0016
About this file
This is a Brand Name Justification document for the purchase of Mitel phones by the USDA Agricultural Research Service Pacific West Area in Albany, CA for their Wapato, WA facility. The document justifies limiting competition to only Mitel phones under FAR 13.106-1(b)(1) Simplified Acquisitions.
The project requires upgrading the phone system with new equipment including SMB Controller Install with SIP/TPX Trunks to replace expired POTS lines, installation of switches supporting 6 analog stations and 4 analog trunks, software and server installation for the phone system including PA system and voicemail, configuration of over 70 phones, and user training. The justification cites that only Mitel phones will work with their current IT configuration, and the rural location has poor cellular coverage. The current non-functioning phone system creates safety concerns since the PA system for emergency announcements runs through it. Market research confirmed Mitel as the only compatible option. The document is signed by an Information Technology Specialist, Contracting Officer, and Supervisory Contracting Officer.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 1 - Statement of Work.pdf | ||
| 12905B25Q0016 - RFQ - Combined Syn-SOL - Terms and Conditions.pdf |
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Text version
MITEL MiVoice Business Phone Upgrade Project for Wapato, WA 98951
United States Department of Agriculture (USDA)
Brand Name Justification for Purchasing Mitel Phones
FAR 13.106-1(b)(1) – Simplified Acquisitions
SOL # 12905B25Q0016
1. Identification of the agency and the contracting activity.
USDA-ARS-PWA
800 Buchanan Street
Albany, CA 94710
2. Description of supply or service required to meet the agency’s needs.
We required the following items below to upgrade our phone system for our Wapato, WA location.
For software SMB Controller Install with SIP/TPX Trunks – is the replacement for Government POTS line that has expired by the agency.
• Install new equipment
• Convert PRI to SIP/TPX Trunk
• Install switch with capacity for 6 Analog Stations and 4 Analog Trunks as needed
• Install software and server to support new phone system, to include PA system and voicemail.
• Install software on user’s computer for phone system
• Install and configure phones 70 plus
• Train all users
• Train Administrators in basic system management of users
Only MITEL Phones will work with our current IT configuration.
3. The rationale or circumstances for limiting competition.
Wapato site is rural and cellular cover is spotty at best in the building. The current phone system is not functioning this makes it an unsafe work environment. PA system is connected through phone system therefore if any emergency situation happened there would be no way to announce through the buildings. If there is an emergency in a lab or the hazmat storage no phone is available to get professional assistance.
4. A description of the market research conducted and the results or a statement of the reason market research was not conducted.
Market research was conducted. Mitel phone is the only brand that will work with our current system.
5. Estimated price, including all options, if applicable.
6. Recommended source(s). - Mitel
MITEL MiVoice Business Phone Upgrade Project for Wapato, WA 98951
Certifications
Supporting data that is the responsibility of technical or requirements personnel and which form the basis for this justification are accurate and complete to the best of my knowledge.
Colleen Johnston
Information Technology Specialist
The information contained in this justification is accurate and complete to the best of my knowledge and belief and in accordance with Federal Acquisition Regulation 13.106-1(b)(1), I hereby determine the circumstances described above deem only one source, or limited sources, reasonably available and competition is precluded for the reasons indicated in this document.
Lam Pham
Contracting Officer
Michael Hassett
Section Head, Supervisory Contracting Officer
| 2024-12-13T08:02:52-0800 | |
| MICHAEL HASSETT |
| 2024-12-13T08:11:04-0800 | |
| LAM PHAM |
| 2024-12-13T08:35:11-0800 | |
| COLLEEN JOHNSTON |
File details come from the government source that posted it. Updated .