Miscellaneous Food Processing Equipment (MFP) Maintenance and Repair for Fort Leonard Wood, Richards-Gebaur and Whiteman AFB

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. It is the Government's intent to award this requirement using FAR Subpart 13.5 procedures. This announcement constitutes the only solicitation; quotes are being requested and no other written solicitation will not be issued. Quotes shall reference solicitation number HQC004-23-Q-0059. This Request for Quote (RFQ) document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-06 dated 10/5/2023. The associated North American Industry Classification (NAICS) code is 811310 with a small business size standard of $12.5M. The Government intends to award one firm fixed price contract for one base year and four one-year options. The options may be exercised at the discretion of the Government. This solicitation is being issued as 100% total small business set-aside.

Description of Supplies/Services: The Defense Commissary Agency (DeCA) stores located at Fort Leonard Wood, Richards-Gebaur and Whiteman AFB  have a need for Preventive Maintenance (PM) and Unscheduled Repair Services of Miscellaneous Food Processing Equipment (MFP).  There is no commitment by the Government to issue a request for proposal, make award(s), or to be responsible for any monies expended by industry responses to this request for quote.

Period of Performance:

Base Year:  January 1, 2024 – December 31, 2024

Option Year One:  January 1, 2025 – December 31, 2025

Option Year Two:  January 1, 2026 – December 31, 2026

Option Year Three: January 1, 2027 – December 31, 2027

Option Year Four: January 1, 2028- December 31, 2028

Contract Line Items (CLINs) – See attached Excel Spreadsheet to submit pricing.

52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (NOV 2021) applies to this acquisition. (b)(4) Technical acceptability:  Each offeror shall submit a technical offer, including attachments.  It is imperative that your written technical offer addresses the evaluation factors outlined below in FAR 52.212-2.  The narrative must be written in a clear, concise fashion, describing the technical experience of technicians and how the offeror proposes to perform the requirements stated in the Performance Work Statement (PWS).

Please respond to the following:

• Provide a brief narrative, not to exceed 3 pages, explaining how your company intends to perform the

                standards prescribed in Section 3 of the PWS.

• Provide a brief narrative, not to exceed 3 pages, explaining how your service technicians have a sound

                mechanical aptitude, ability, and an extensive working knowledge of troubleshooting, diagnosis, and

                repairing the equipment listed in PWS Section 1.2 D

 (b)(6) Price: Provide your best price foreach line item.  The price for PM’s will be quarterly and the price for Unscheduled Repairs to include parts, labor and travel will be Monthly.  Enter all pricing for the base and option years.   

52.212-2, Evaluation-Commercial Products and Commercial Services (N0V 2021) applies to this acquisition.  The following factors shall be used to evaluate offers: 

1. Technical Acceptability of Service
2. Price
3. Past performance

Technical and past performance, when combined, are equally important to price.

Award will be made based on price and technical capability of the offeror.  Offeror will be determined to be technically acceptable if their proposed service meet the minimum requirements/standards outlined in the performance work statement

FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (Dec 2022) must be completed and submitted with quote.

52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (June 2023) applies to this acquisition.

Additional Provisions, Contract Requirements, and Terms and Conditions

PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE

52.203-3

Gratuities

APR 1984

52.203-6 Alt I

Restrictions on Subcontractor Sales to the Government  Alternate I (NOV 2021)

NOV 2021

52.203-11

52.203-12

Certification and Disclosure Regarding Payments to

Influence Certain Federal transactions

Limitation on Payments to Influence Certain Federal Transactions

SEP 2007

JUN 2020

52.203-17

Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights

JUN 2020

52.203-19

Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-4

Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7

System for Award Management

OCT 2018

52.204-9

Personal Identity Verification of Contractor Personnel

JAN 2011

52.204-10

Reporting Executive Compensation and First-Tier Subcontract Awards

JUN 2020

52.204-13

System for Award Management Maintenance

OCT 2018

52.204-16

52.204-17

52.204-18

52.204-19

Commercial and Government Entity Code Reporting

Ownership or Control of Offeror

Commercial and Government Entity Code Maintenance

Incorporation by Reference of Representations and Certifications

AUG 2020

AUG 2020

AUG 2020

DEC 2014

52.204-20

52.204-23

Predecessor of Offeror

Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

AUG 2020

NOV 2021

52.204-25

Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.209-6

Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

Nov 2021

52.209-10

Prohibition on Contracting with Inverted Domestic Corporations

NOV 2015

52.219-6

Notice of Total Small Business Set-Aside

NOV 2020

52.219-8

Utilization of Small Business Concerns

OCT 2018

52.219-28

Post Award Small Business Program Representation

MAR 2023

52.222-3

Convict Labor

JUN 2003

52.222-19

Child Labor-Cooperation with Authorities and Remedies

DEC 2022

52.222-21

Prohibition of Segregated Facilities

APR 2015

52.222-25

52.222-26

Affirmative Action Compliance

Equal Opportunity

APR 1984

SEP 2016

52.222-35

52.222-37

Equal Opportunity for Veterans

Employment Reports on Veterans

JUN 2020

52.222-40

Notification of Employee Rights Under the National Labor Relations Act

DEC 2010

52.222-41

Service Contract Labor Standards

AUG 2018

52.222-43

Fair Labor Standards Act and Service Contract Labor Standards- Price Adjustment (Multiple Year and Option Contracts)

AUG 2018

52.222-50

Combating Trafficking in Persons

DEC 2021

52.222-62

Paid Sick Leave Under Executive Order 13706

JAN 2017

52.223-3

Hazardous Material Identification and Material Safety Data

JAN 1997

52.223-5

Pollution Prevention and Right-to-Know Information

MAY 2011

52.223-18

Encouraging Contractor Policies to Ban Text Messaging While Driving

JUN 2020

52.223-20

Aerosols

JUN 2016

52.225-13

Restrictions on Certain Foreign Purchases

FEB 2021

52.232-17

Interest

MAY 2014

52.232-18

Availability of Funds

APR 1984

52.232-33

Payment by Electronic Funds Transfer--System for Award Management

OCT 2018

52.232-36

Payment by Third Party

MAY 2014

52.232-40

Providing Accelerated Payments to Small Business Subcontractors

DEC 2021

52.233-3

Protest After Award

AUG 1996

52.233-4

Applicable Law for Breach of Contract Claim

OCT 2004

52.237-1

Site Visit

APR 1984

52.237-2

Protection of Government Buildings, Equipment, and Vegetation

APR 1984

52.244-2

Subcontracts

OCT 2010

52.245-1

Government Property

JAN 2017

52.245-9

Use and Charges

APR 2012

252.201-7000

Contacting Officer’s Representative

SEPT 2011

252.203-7000

Requirements Relating to Compensation of Former DoD Officials

SEPT 2011

252.203-7002

Requirement to Inform Employees of Whistleblower Rights

SEPT 2013

252.203-7005

Representation Relating to Compensation of Former DoD Officials

NOV 2011

252.204-7004 

Level I Antiterrorism Awareness Training for Contractors

FEB 2019

252.204-7008

Compliance with Safeguarding Covered Defense Information Controls

OCT 2016

252.204-7012

Safeguarding Covered Defense Information and Cyber Incident Reporting

DEC 2019

252.204-7015

Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.209-7004

Subcontracting with Firms That Are Owned or Controlled by The Government of a Country that Is A State Sponsor of Terrorism

MAY 2019

252.216-7009

Allowability of Legal Costs Incurred in Connection with a Whistleblower Proceeding

SEP 2013

252.223-7008

Prohibition of Hexavalent Chromium

JUN 2013

252.225-7001

Buy American And Balance of Payments Program

MAR 2022

252.225-7002

Qualifying Country Sources as Subcontractors

MAR 2022

252.225-7012

Preference for Certain Domestic Commodities

APR 2022

252.225-7048

Export-Controlled Items

JUN 2013

252.232-7010

Levies on Contract Payments

DEC 2006

252.239-7001

Information Assurance Contractor Training and Certification

JAN 2008

252.243-7001

Pricing of Contract Modifications

DEC 1991

252.243-7002

Requests for Equitable Adjustment

DEC 2012

252.244-7000

Subcontracts for Commercial Items

JUN 2021

252.245-7001

Tagging, Labeling, and Marking of Government-Furnished Property

APR 2012

252.245-7002

Reporting Loss of Government Property

APR 2012

252.245-7003

Contractor Property Management System Administration

APR 2012

252.245-7004

Reporting, Reutilization and Disposal

APR 2012

252.247-7023

Transportation of Supplies by Sea

FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

Offeror shall include a completed copy of the provision at 52.204-20, Predecessor of Offeror (AUG 2020), with its offer.

Offeror shall include a completed copy of the provision at 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021), with its offer.

Offeror shall include a completed copy of the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation (OCT 2020), with its offer.

Offeror shall include a completed copy of the provision at 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (FEB 2016), with its offer.

Offeror shall include a completed copy of the provision at 52.219-28, Post-Award Small Business Program Representation (Mar 2023), with its offer.

52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2021)

52.217-8 Option to Extend Services (NOV 1999)

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

•  (a) 30 days; 60 days
•  (b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
•  (c) 60 months

52.222-35 Equal Opportunity for Veterans (JUL 2015)

52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)

52.233-2 Service of Protest (SEP 2006)

• (a) Evelyn Settles
• Director, Acquisition Management

Defense Commissary Agency

ATTN: CCQS

1300 Eisenhower Avenue

Fort Gregg-Adams, Virginia 23801-1800

• (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

• https://acquisition.gov/browse/index/far
• https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

52.252-2 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

• https://acquisition.gov/browse/index/far
• https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

52.252-6 Authorized Deviations in Clauses (NOV 2020)

• Defense Federal Acquisition Regulation (48 CFR Chapter 2)

252.211-7007  Reporting of Government-furnished Property (AUG 2012)

252.215-7008  Only One Offer (JUL 2019)

252.232-7003  Electronic Submission of Payment Requests and Receiving Reports (DEC 2018)

252.232-7006 Wide Area Workflow Payment Instructions (DEC 2018)

Routing Data Table*

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

 HQ0866

Issue By DoDAAC

 HQC004

Admin DoDAAC**

 HQC004

Inspect By DoDAAC

 N/A

Ship To Code

 N/A

Ship From Code

 N/A

Mark For Code

 N/A

Service Approver (DoDAAC)

HQC

Service Acceptor (DoDAAC)

HQC

Accept at Other DoDAAC

 N/A

LPO DoDAAC

 N/A

DCAA Auditor DoDAAC

 N/A

Other DoDAAC(s)

 N/A

IMPORTANT INFORMATION FREEDOM OF INFORMATION ACT (FOIA)

SOLICITATION AND CONTRACTS FOIA AND POSTING NOTICE

Any award(s) resulting from issuance of this solicitation or quote may be posted in the DeCA Freedom of Information Act (FOIA) electronic reading room at www.commissaries.com.  The posting will contain the total contract award amount, as well as any awarded individual contract line item pricing (CLIN and Sub-CLIN).  Unexercised option prices will not be published.

In compliance with the provisions of Executive Order 12600, the contract holder may identify to the agency FOIA Officer (foia@deca.mil), within 21 calendar days of the contract award date, any information contained in the contract that it deems to be confidential commercial information.  The FOIA officer will review the submission and contact the contract holder with a decision.  Failure to identify any such information will be interpreted by the Agency as the contract holder having no such information to identify or withhold from posting in the FOIA electronic reading room.

The postings typically take place at a minimum of two distinct points; upon the initial award of the contract and then again after the final option period has been exercised.  However, should a FOIA request for the contract be received in the interim, the contract may be reposted including any awarded contract pricing up to the date of the FOIA request. Unexercised option prices will not be published.

This action is being taken to ensure contract award information is available to the general public, as it was in the past, pursuant to the President’s January 21, 2009 memorandum regarding the Freedom of Information Act (FOIA).

Defense priorities and Allocating System (DPAP) is not applicable to this solicitation.

The completed solicitation package must be returned no later than 4:00 P.M. Eastern Standard Time (EST) on December 20, 2023.

Vendors shall submit quotes by email to Tammy Torres, Contract Specialist and Evelyn Settles, Contracting Officer via email at tammy.torres@deca.mil and evelyn.settles@deca.mil.  No fax, hand delivered, or mail-in quotes will be accepted.  Quotes MUST be good for 90 calendar days after close.

Please ensure all information requested is included.  Information will be posted to Contract Opportunities: https://sam.gov/content/opportunities. All future information about this acquisition, including amendments, and cancellations will also be distributed through this site.  Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.

Questions pertaining to this solicitation be directed to Tammy Torres and Evelyn Settles via email at tammy.torres@deca.mil and evelyn.settles@deca.mil. Questions must be received by 10:00 AM EST on December 11, 2023.

Attachments:

Attachment 1 Performance Work Statement (PWS) 
Attachment 2 Pricing Sheet (Contract Line Item Structure)
Attachment 3 Preventive Maintenance Check List

Attachment 4 Equipment List