Mira X SEM All Inclusive PM Service

The Department of the Air Force Materiel Command Air Force Sustainment Center is procuring all-inclusive preventative maintenance services for a Mira-X Large Chamber Scanning Electron Microscope (LC-SEM) located at Tinker Air Force Base, Oklahoma. The contract requires two semi-annual preventative maintenance visits annually with comprehensive full system coverage, including labor, materials, tools, test equipment, transportation, and inspection services. Key contract requirements include compliance with OSHA standards, development of a site-specific safety plan within 10 days of award, mandatory contractor insurance coverage (general liability minimum $500,000, property liability minimum $200,000 per person/$500,000 per occurrence, and automobile liability minimum $200,000 per person/$500,000 per occurrence), and vendor registration in the System for Award Management (SAM) database. The government will evaluate quotations based on the contractor's capability to meet the Performance Work Statement requirements, with emphasis on compliance with safety, environmental, and administrative protocols. Quotations are due by April 3, 2026 at 1:00 PM Central Standard Time and should be submitted via email to Contract Specialist Alicia McGill at alicia.mcgill@us.af.mil.

This procurement is designated as a sole source requirement to Ellcie Industries GMBH (CAGE Code: CD495) with no set-aside applied, though the solicitation indicates that all responsible vendors may submit proposals and capability statements for consideration. The contract is structured as a Firm-Fixed-Price service agreement under FAR Part 12, consisting of one base year with four option years, with performance scheduled from April 15, 2026 through April 14, 2031. No specific award value is disclosed in the solicitation notice. The contractor must provide remote troubleshooting support, respond to equipment malfunctions within two business days domestically, maintain detailed service reporting including labor cost breakdowns and parts verification, and coordinate with OEM manufacturers such as Zeiss and Bruker. Performance will occur at Tinker Air Force Base in Oklahoma City, Oklahoma, with delivery designated FOB Destination to Building 3001, and standard operating hours are Monday through Friday 0700-1500 unless prior approval is obtained for extended hours.