Minneapolis VAMC Simulation Center AV Upgrade

Amendment 0002: Combined Synopsis/Solicitation 36C26318Q0627

Minneapolis VAMC Simulation Center AV Upgrade



This amendment is to post questions and answers as of 07/13/2018.



Question 1: Does the TeleTouch Multivewer eliminate the need for the wall monitor in the control room?  If not, is the monitor to be reused?



Response:  We will use the TV monitor in the control room as an additional monitor.



Question 2: What is the intent of the Vaddio PC Capture Card and the Hauppauge HD Video Recorder PC Interface?  Is this to record camera video on a PC? 



Response:  We record simulation training via Laerdal SimView AV System.  This is the computer under the table in the Control Room and connecting to the Vaddio and camera system.  Yes, we record camera video on the PC for playback in the Training Room on the SMART Board.  This is already wired and not part of the project.



Question 3: The spec calls for 6 ceiling speakers.  How are they to be distributed (where are they intended to go)? 



Response: Per the SOW, two are in the main open area (one each above each bed used as training stations), and four are in the 227-C Simulation Lab room.



Question 4: Is the following equipment to be re-used?



Microphone and speaker in 4 camera simulation room:

Response: No changes.  Will remain in place.



Speakers in classroom:

Response: No changes. Will remain in place.  Same for the two speakers in the 227 main open floor area (located on the wall on each side of the pull down projection screen).

Amendment 0001: Combined Synopsis/Solicitation 36C26318Q0627

Minneapolis VAMC Simulation Center AV Upgrade



This amendment is to post questions and answers as of 06/29/2018.



Question 1: In one section of the SOW under the Engineering and Design it states: The Contractor shall have local representation for all scheduled site assessments, delivery, installation, training, and project management activities of the AV upgrade for the Minneapolis VAMC Simulation Center.    When the government uses the term local representation does that mean that this is closed to every company except those in Minneapolis?  What is meant by local? 



Response:  Local representation means that the awardee must have qualified and trained personnel to complete the onsite job requirements contained in the SOW (i.e. installation, testing, training, etc).



Question 2: The SOW suggests that we are to provide the work required in the Engineering and Design and Pre-planning before submitting a proposal. 



Is the site visit mandatory? 



Response:                     The pre-planning site visit is not mandatory and is not a qualification or evaluation factor for making an award to a contractor. After award scheduled site assessments, delivery, installation, training, and project management activities will require local representation from the contractor and should be considered and priced into the quote.



Are you asking all vendors to submit a design for this without compensating them for the work involved in doing that design?



Response:                     It is expected that engineering, design, pre-planning and a site visit may be necessary for a Contractor to complete a technically acceptable quote. It is the Contractor s responsibility on the level of effort for developing their best and most competitive quote. The Government will not pay for any efforts taken by the Contractor to create a technically acceptable quote meeting the specifications of the SOW. All contractors will be required to submit a work plan, drawing and schematic of components to be installed, and the Original Equipment Manufacturer (OEM) performance/functional specifications of components with their quotes to be determined responsive.



Definitions:



Drawing and schematic: Drawing and schematic for the purpose of this solicitation is defined as a symbolic and simplified picture, drawing or other visual representation of the components, parts, or equipment that are dependent upon each other to complete an operation or function . See attachment titled Minneapolis VA Simulation Center Layout and Schematics as reference.

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 13 and prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is a request for quotes.

This solicitation is for an upgrade of the Minneapolis VAMC Simulation Center Audio Visual systems from analog to digital formatting. A turnkey solution is required consisting of the delivery, installation, testing, integration, and training of staff on all proposed systems and hardware as outlined in the attached Statement of Work and solicitation.

The type of award (contract) the government intends to make/enter for this solicitation is: a single award, Firm Fixed Price Purchase Order.



This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127.



TIERED EVALUATIONS INCLUDING SMALL BUSINESS CONCERNS: This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation other small business concerns with HUBZone small business concerns and 8(a) participants having priority. If award cannot be made, the solicitation will be cancelled and the requirement resolicited.



Interested SDVOSB/VOSB sources must be listed in https://www.vip.vetbiz.va.gov/ to be considered for award in the representative evaluation tier.



The North American Industry Classification System (NAICS) Code for this acquisition is 334310, size standard 750.

A site visit is scheduled on 07/09/18 at 1:00 p.m. CDT. All interested parties shall abide by the instructions for coordinating the site visit listed in the Statement of Work prior to attending.

Questions regarding this solicitation shall be submitted in writing to the Contracting Specialist on or before 1:00 p.m. on July 16, 2018. Answers to questions received prior to this date will be tentatively answered and published on July 20, 2018. NO TELEPHONE CALLS REGARDING THIS SOLICITATION WILL BE ACCEPTED.

Quotes shall be submitted electronically (email) to William Jefferson, Contract Specialist, at william.jefferson4@va.gov on or before 1:00 p.m. CDT on July 30, 2018. File size submissions must be under 5MB and not exceed 50 pages. It is the vendor s responsibility to ensure quote(s) is received by the Contract Specialist on or before the time and date indicated. NO QUOTES WILL BE ACCEPTED AFTER THIS TIME.