36C26318Q0627-003.docx

FA301618R0031

FA301618R0031

BACKGROUND: Upgrade existing Audiovisual (AV) System located in the Minneapolis VA Simulation Center from analog to digital formatting and capabilities. This requires removing old equipment and installing new equipment and rack to integrate into audiovisual system to support viewing, video capture and playback of simulation training events.

LOCATION: Building 68, One Veterans Drive, Room 227, Minneapolis, MN 55417

PROJECT DESCRIPTION: This project consists of the following objectives:

· Replace six standard definition ceiling cameras with six high definition cameras.

· Replace existing coaxial cables to camera with digital Cat 5 wiring.

· Replace existing wall controls with digital system touch screens.

· Replace existing Vaddio brand-name camera production system with a digital camera production system comparable to the Vaddio manufacturer digital camera product functions and performance.

· Install ceiling microphones and speakers above existing training areas to support separate training events.

· Provide installation of audiovisual equipment.

· Provide training for audiovisual equipment during a 90-day period post-installation

· Vendor will provide all operation manuals and warranty documents of all installed equipment.

· Installation will be completed in accordance with the manufacturers’ specifications, national and local regulation ordinances and codes, including all OSHA guidelines. Vendor will maintain a clean and safe work environment, and conduct themselves in a professional and courteous manner.

TO BE PROVIDED BY VA:

· Uninterrupted access to work site.

· Secure space for storage of equipment before and during installation.

· Standard 110 VAC circuit to all specified equipment locations.

· Windows 10 computer and peripheral cables (mouse and keyboard cables).

· Signing for all parts and materials shipped to the job site (agreed upon in advance).

SITE DESCRIPTION:

· 1500 Square Foot Multidisciplinary Simulation Center with six existing standard definition cameras, one drop down ceiling microphone and audiovisual rack system adjacent A/V control room. See attached photographs and AV schematic.

PROJECT SCHEDULE:

· Project installation must be completed no later than 30 days after receipt of award.

HOURS OF OPERATION:

· Schedule will be developed and agreed upon between the VA and the Vendor, which will fall during normal duty hours (0800-1630) and not include Federal Holidays. Vendor will notify a designated VA representative upon their arrival and departure for the work day.

Overview: The following describes the services to be performed for VA Simulation Center located at One Veterans Drive, Minneapolis, MN 55417. IP and Digital Upgrade to the existing analog AV system.

Video

Upgrade the existing analog video components into digital formatting. Six (6) new IP cameras need to be provided, as well as Vaddio & Crestron AV equipment, to support improved image quality to the existing Smart Board and Projector. The Headend AV equipment may still be able to support both client-provided Laptops and Thin Client PC. A new Touchscreen Multiviewer would be provided for a single point of viewing.

Audio

Six (6) new ceiling speakers would replace the existing speakers. In addition to the speakers, a new Audio Power Amplifier is required to be installed to support the existing ceiling microphones, Hearing Assist System, Wireless Microphone System, and iPod Dock.

System Control

One (1) 7” touch screen controller to be provided for a single point of control over audio and video sources. In support of the multiple devices, a new switch would be provided and dedicated to only Audio and Visual equipment.

Components planned (brand-name or equal):

Headend Equipment

Edge Equipment

In addition to the physical installation of system components and cabling of the AV System(s), the vendor will provide:

· Engineering and design

· Pre-planning

· Programming

· Commissioning

· Testing

· Four blocks of 1-hr Training

· Documentation

Engineering and Design

The Contractor shall have local representation for all scheduled site assessments, delivery, installation, training, and project management activities of the AV upgrade for the Minneapolis VAMC Simulation Center. Plans, proposals, drawings/schematics, and literature created in support of this project shall become the rights of the Minneapolis VAMC to support this, and future, AV upgrades and integration of equipment upon award of any subsequent contract. At a minimum, the Contractor shall submit a work plan, drawing and schematic of components to be installed, and the Original Equipment Manufacturer (OEM) performance/functional specifications of components with their quotes to be determined responsive.

Pre-planning

The pre-planning phase consists of an on-location site visit at the Minneapolis VAMC. Contractors will not be reimbursed for any travel, work or proposals generated during this phase of the project. All interested parties shall notify the project manager no later than 07/06/18 10:00 a.m. CDT, by electronic mail (e-mail). Interested parties will be limited to two representatives for the site visit and shall provide the representatives first and last name, contact phone number and e-mail, and representative Company name with the project manager notification sent by 07/06/18 10:00 a.m. CDT to be included into the site visit. Due to time and schedule limitations, Contractors must arrive on location for check-in 10 minutes prior to the scheduled time of site visit, 7/9/2018, 12:50 p.m. CDT.

Programming

The Contractor shall ensure a turn key solution improving and integrating the existing Simulation Center AV components and capabilities from analog to high definition digital formatting. The Contractor will need to ensure compatibility and continued operations of existing AV components and simulation systems to successfully meet this objective.

Commissioning

The Contractor shall create and provide all necessary plans, documentation, tests, adjustments and verification necessary to complete a turn key AV upgrade from analog to digital formatting for all simulation center components and capabilities.

Testing The Contractor shall test all AV components installed, and any existing interfacing components, for operation and function prior to progressing into the training phase of the project. These tests shall be representative of the day-to-day activities completed by the simulation center and is in addition to other tests completed of components and interfaces during other stages of the project. Test results shall be validated and guaranteed by the Contractor and accepted by the project manager for a period of five (5) years or greater.

Training

The Contractor shall develop and facilitate a one-hour block of training to be given on four occurrences within 90 days post installation. This training shall cover use and operation of the completed AV system provided to the Minneapolis VAMC Simulation Center. An abbreviated AV system operation manual, or, the OEM end user manuals shall be provided for each Contractor installed equipment. These manuals must include the day-to-day operations and functions covered during the testing phase of the project. Additional training may be required of the Contractor at an additional charge.

Documentation

The Contractor shall submit all drafts, revisions and final documents at the completion of the project. This includes: Plans, proposals, drawings/schematics, manuals and literature; Commissioning correspondence; Test results/findings; a training sign-in roster; line item invoices of goods, services, and installation completed; and OEM and Contractor warranty terms and conditions for all line items.