Minneapolis VAMC Chiller Maintenance Solicitation Notice
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C26325Q1107
- Agency
-
Veterans Integrated Service Network 23
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561210 Facilities Support Services
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Minneapolis, Minnesota 55417, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 23 is soliciting comprehensive chiller maintenance and repair services for the Minneapolis Veterans Affairs Medical Center. The procurement requires a contractor to provide preventative maintenance, seasonal startup and shutdown services, and emergency repairs for 14 chillers ranging from 15 to 1100 tons across multiple buildings, including manufacturers such as York, McQuay, Trane, Dimplex, and Artic. Technicians must possess specific qualifications including HVACR journeyman licensing, EPA 608 Certification, and Non-Destructive Electro Magnetic Testing certifications to perform annual tasks such as oil and refrigerant analysis, vibration testing, eddy current testing, and condenser/evaporator tube brushing. The solicitation will be evaluated using Lowest Price Technically Acceptable (LPTA) criteria. After multiple amendments extending deadlines, the current offer submission deadline is September 16, 2025, at 1:00 PM Central Time, with the site visit having occurred on September 2, 2025, and questions having been due by September 2, 2025, at 5:00 PM Central Time.
This procurement does not utilize any set-aside designations and will be competed as a full and open competition. The contract is structured with a base 12-month period beginning May 15, 2025, and includes four additional 12-month option periods, potentially extending through May 14, 2030, for a total possible contract duration of five years. Services will be performed primarily during standard business hours from 7:00 AM to 5:00 PM, Monday through Friday, with emergency repair services available outside these hours as needed. The place of performance is Minneapolis, Minnesota 55417, specifically at the Minneapolis Veterans Affairs Medical Center facilities. The solicitation falls under NAICS code 561210 (Facilities Support Services) with a small business size standard of $47 million, though no specific contract value has been disclosed in the available documentation.
Notice text
5 versions
Update #5 · Latest ·
Hello, this is the notice of the publication of VHA Minneapolis Health Care System chiller maintenance and repair services Solicitation (Solicitation #: 36C26325Q1107).
The offer deadline is now 09/16/2025, 13:00 Central Time.
Four amendments have been published, see attachments for the documents.
Read all of the directions very carefully and make sure to follow them.
The solicitation and associated documents are found on SAM.gov.
Always utilize the most recent version of the solicitation posting on SAM.gov to avoid issues with out-of-date forms or information.
Update #4 ·
Hello, this is the notice of the publication of VHA Minneapolis Health Care System chiller maintenance and repair services Solicitation (Solicitation #: 36C26325Q1107).
The offer deadline is 09/15/2025, 12:00 Central Time.
Three amendments have been published, see attachments for the documents.
Read all of the directions very carefully and make sure to follow them.
The solicitation and associated documents are found on SAM.gov.
Always utilize the most recent version of the solicitation posting on SAM.gov to avoid issues with out-of-date forms or information.
Update #3 ·
Hello, this is the notice of the publication of VHA Minneapolis Health Care System chiller maintenance and repair services Solicitation (Solicitation #: 36C26325Q1107).
The offer deadline is 09/15/2025, 12:00 Central Time.
Two amendments have been published, see attachments for the documents.
Read all of the directions very carefully and make sure to follow them.
The solicitation and associated documents are found on SAM.gov.
Always utilize the most recent version of the solicitation posting on SAM.gov to avoid issues with out-of-date forms or information.
Update #2 ·
Hello, this is the notice of the publication of VHA Minneapolis Health Care System chiller maintenance and repair services Solicitation amendment (Solicitation #: 36C26325Q1107).
The offer deadline is now 09/15/2025, 12:00 Central Time.
Read all of the directions very carefully and make sure to follow them.
The solicitation and associated documents are found on SAM.gov.
Always utilize the most recent version of the solicitation posting on SAM.gov to avoid issues with out-of-date forms or information.
Update #1 ·
Hello, this is the notice of the publication of VHA Minneapolis Health Care System chiller maintenance and repair services Solicitation (Solicitation #: 36C26325Q1107).
Make sure to check the solicitation posting on SAM.gov for the most recent documents.
The site visit will be 09/02/2025, see solicitation for details.
The question deadline is 09/02/2025, 17:00 Central Time.
The offer deadline is 09/10/2025, 17:00 Central Time.
Read all of the directions very carefully and make sure to follow them.
Files
| File | Type | Posted |
|---|---|---|
| S06 Offer Deadline Extension 36C26325Q1107 0004.docx | DOCX document | |
| S06 Response to Vendor Questions 36C26325Q1107 0003.docx | DOCX document | |
| S06 Chiller Response to Vendor Questions Mpls VAMC 36C26325Q1107 0002.docx | DOCX document | |
| S02 MVAHCS Pump List.xlsx | XLSX spreadsheet | |
| S02 Offer Deadline Extension 36C26325Q1107 0001.docx | DOCX document | |
| S02 DOL WD 2015-4945 R29 07082025.txt | TXT text file | |
| S02 Chiller Maintenance Mpls VAMC 36C26325Q1107.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| J041--Minneapolis VA Health Care System Chiller Maintenance Award Notice | Award Notice | |
| This notice | Solicitation | |
| Minneapolis VAMC Chiller Maintenance Pre-Solicitation Notice | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Z2NZ--Turn Key Chiller Equipment (Purchase and Install) | Veterans Integrated Service Network 16 | No set-aside | |
| Rental of two chillers for one year | Veterans Integrated Service Network 6 | Service-Disabled Veteran-Owned Small Business | |
| C221--402-27-001 Repair Chiller 3 (AE) | Veterans Integrated Service Network 1 | Service-Disabled Veteran-Owned Small Business | |
| J041--PMI ICE Machine Service Contract -w/wd, B+4, POP 1/1/2027 - 12/31/2027 | Veterans Integrated Service Network 22 | No set-aside | |
| J041--Condenser Coils Replacement for the VA Illiana Health Care System (VAIHCS), located at 1900 E. Main Street, Danville, IL 61832. | Veterans Integrated Service Network 12 | Service-Disabled Veteran-Owned Small Business |
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