Meter Reader RFI

The Arkansas Army National Guard, through the United States Property and Fiscal Office (USP&FO), is issuing a Request for Information (RFI) / Sources Sought on behalf of small businesses to provide virtual and physical postage and meter services, with responses due October 21, 2026. This procurement is set aside for Total Small Business.

Work is performed at Camp Joseph T. Robinson's Official Mail Distribution Center in North Little Rock, Arkansas, and across 19 armory and detachment locations statewide. The physical meter system must process 105 envelopes per minute with weigh-on-the-way functionality, meet USPS Intelligent Mail Indicia standards, include a minimum 5 lb digital scale and 600-piece auto stacker, and support 200 programmable accounts. The virtual postage system requires 100% web browser-based operation with zero client-side software, dual sign-on authentication, Master/Sub-Account hierarchy, and compliance with DoD/Army Certificate of Networthiness and cybersecurity standards for operation over Reserve Component Automation System (RCAS) networks. Maintenance must provide 4-hour phone response windows and next-business-day on-site restoration (Monday-Friday, 0700-1630) with lemon replacement after three tickets for identical failures. Virtual accounts operate 24/7; physical meter support is available Monday-Friday, 0700-1630, excluding federal holidays.

The contract anticipates a five-year period of performance (one 12-month base year plus four 12-month option years) beginning July 19, 2026, with estimated annual workload of approximately 10,000 pieces on the physical meter, 1,500 pieces on virtual meters, and five USPS packages daily. Responses, not exceeding ten pages in Adobe PDF or Microsoft Word format, must be submitted to leonard.d.roberson.civ@army.mil by October 21, 2026, at 16:00 CST. NAICS 532420; PSC 7490.