Meeting Planning and Site Selection Services

The U.S. Department of Agriculture (USDA) Food Safety and Inspection Service (FSIS) is anticipating awarding a No-Cost contract for Meeting Planning and Site Selection Services. No appropriated funds are authorized to pay for any services required for this contract - this is a no-cost contract. This contract will be awarded utilizing full and open competition. The NAICS Code for this procurement is 561920. Contractors are required to identify their company's business size.

FSIS requires services to assist with site selection and meeting planning accommodations for FSIS meeting and training events. Working with Agency personnel, referred to as Meeting Organizers, the contractor must locate and secure location(s) to conduct meetings and training events for the Agency.  The contractor will also provide logistical planning support and services to organize the setup of the meeting room facility, accommodations for participants, audio visual requirements, refreshments (if required), and additional meeting requirements as requested. The contractor shall charge any fee-based services to the entity providing accommodations.

FSIS is soliciting proposals from interested parties capable of fulfilling the requirement for meeting planning and site selection services. The successful offeror would be able to plan and manage a variety of events; It is estimated there will be between 70 -120 events per year, in the continental U.S., with events running on average between 4 days through 4 weeks, for approximately 15 - 200 agency employees. Specifications will vary based on the particular event.

Interested parties should submit a proposal addressing how they intend to meet the specific requirements as stated in the attached solicitation, and accompanying documentation.