Responses.xlsx
XLSX spreadsheet 18 KB Posted
- Attached to
- Meeting Planning and Site Selection Services Federal contract opportunity
- Solicitation number
- 123A9420R0002
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| amendment3.pdf | ||
| Revised SOW.docx | DOCX document | |
| revised solicitation.doc | DOC document | |
| amendment2.pdf | ||
| amendment1.pdf | ||
| Attachment 2 - Past Performance Questionaire.doc | DOC document | |
| solicitation.pdf | ||
| Attachment 4 - Relevant Experience Form.docx | DOCX document | |
| Attachment 1 - Statement of Work (SOW).docx | DOCX document | |
| Attachment 3 - Question Submittal Form.xlsx | XLSX spreadsheet |
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1
| Attachment 3 - RFQ Question Submittal Form | Solicitation instructions |
| Offerors must use this form to submit all questions in relation to Solicitation 123A9420R0001 - Meeting/Planning Services. |
| The Reference column contains drop-down menus from which the applicable document must be selected. The remaining sections are fill-in cells. | Statement of Work | |
| Attachment 1 - Statement of Work | ||
| Attachment 2 - Past Performance Questionaire |
| Other | ||||
| # | Reference | Section & Page #s | Question | Agency Response |
| 1 | Attachment 1 - Statement of Work | Description of Work page 2 | What is the historical room night usage per year for all programs? | Approximately 21,000 |
| 2 | Attachment 1 - Statement of Work | Description of Work page 2 | What is the historical room night usage per year per program? | Approximately 20,000 for OEED. Estimated 1000 for all other FSIS program areas. |
| 3 | Attachment 1 - Statement of Work | Project Management page 3 | Anticipated number of meetings for each month? | 6-10 per month |
| 4 | Attachment 1 - Statement of Work | Description of Work page 2 | Are attendees required to stay at contracted hotel? | If attendees require lodging, they are required to stay at the selected hotel. |
| 5 | Attachment 1 - Statement of Work | Description of Work page 2 | Does room count determine attendance count? | No |
| 6 | Statement of Work | Personnel Requirements (p. 3) | Paragraph 2 states that resumes for the project managers are required to be submitted with the proposal. Does FSIS believe there is a need for more than one project manager for this contract? | No |
| 7 | Attachment 1 - Statement of Work | Background, Page 1 | In what cities and/or hotels have the trainings been held under the current contract? | Numerous cities and hotels throughout contiguous United States |
| 8 | Attachment 1 - Statement of Work | Background, Page 1 | How many meetings were booked in the last fiscal year of the contract? | Approximately 60 |
| 9 | Attachment 1 - Statement of Work | Background, Page 1 | How many attendees were trained in each of the meetings in the last fiscal year of the contract? | Attendee numbers vary based of meeting/course purpose; approximately 1600 total attendees in OEED training courses |
| 10 | Attachment 1 - Statement of Work | Scope, Page 2 | What has the range of costs been for the refreshments over the last fiscal year? | $0.00 |
| 11 | Attachment 1 - Statement of Work | Scope, Page 2 | If complimentary, what has the range of stated value been for the refreshments over the last fiscal year? | Unknown, have not requested nor kept track of this data. |
| 12 | Attachment 1 - Statement of Work | Scope, Page 2 | What has the range of costs been for the continental breakfasts over the last fiscal year? | $0.00 |
| 13 | Attachment 1 - Statement of Work | Scope, Page 2 | If complimentary, what has the range of stated value been for the continental breakfasts over the last fiscal year? | Unknown, have not requested nor kept track of this data. |
| 14 | Attachment 1 - Statement of Work | Scope, Page 2 | What has the range of costs been for a/v for meetings over the last fiscal year? | Unknown |
| 15 | Attachment 1 - Statement of Work | Scope, Page 2 | If complimentary, what has the range of stated value been for the a/v over the last fiscal year? | Unknown |
| 16 | Attachment 1 - Statement of Work | Scope, Page 2 | Does the USDA/FSIS ever provide its own audio visual equipment or does it use the on site hotel provider? | USDA/FSIS may provide its own audio visual equipment for some sessions. For other sessions, USDA/FSIS uses the on site hotel provider. |
| 17 | Attachment 1 - Statement of Work | Scope, Page 2 | Is there any requirement to store equipment in the hotel between programs? If so, can you please describe that? | Yes, for the Inspection Methods classes only. Need dedicated secure storage room large enough to hold 2- 5' high x 4' wide x 3' deep rolling carts, each cart holding approximately 65 computer; plus several cardboard boxes holding supplies; access key(s) for USDA/FSIS employees. SOW has been changed to reflect this response. |
| 18 | Attachment 1 - Statement of Work | Scope, Page 2 | What has the range of costs been for the internet connectivity for meetings over the last fiscal year? | Unknown |
| 19 | Attachment 1 - Statement of Work | Scope, Page 2 | If complimentary, what has the range of stated value been for the internet connectivity over the last fiscal year? | Unknown - provided to everyone, not requested. |
| 20 | Attachment 1 - Statement of Work | Scope, Page 2 | What level of bandwidth has been required for the meetings over the last fiscal year? | None. Bandwidth may be needed beginning calendar year 2020 |
| 21 | Attachment 1 - Statement of Work | Scope, Page 2 | How are the reservations for lodging accommodations handled? Individual call in or rooming list? | Individual call in |
| 22 | Attachment 1 - Statement of Work | Scope, Page 2 | How are the rooms paid? Invidual pay own or purchase order? | Individual pay own |
| 23 | Solicitation instructions | Please confirm that no costs of any type or kind are to be billed to the Government as part of this contract. | Confirmed | |
| 24 | Statement of Work | Attachment 1, Pg 2 | Please provide greater detail on the events to be planned. We are seeking: |
--Historical numbers of events executed, per year --Historical event sizes and the frequency of those sized events --Historical locations of planned events --Dates events have occured in the past 1. approximately 60 - 70 events per year '2. 15 to 200 attendees per event and approximately 7 events per month, depending on course '3. Multiple locations across the contiguous US '4. Typically, every week except weeks of July 4th, Christmas, and New Year's Day federal holidays 25 Statement of Work Attachment 1, Pg 2 Please provide additional detail on the A/V requirements for the events to be planned. We request additional detail on the following:
--Exact A/V equipment and support used historically, broken down by event size and location --Anticipated A/V equipment needed to support events --Frequency of need for A/V equipment support for events
1. Unknown '2. 1 or 2 screens (depending on course); flipchart; podium with microphone; power cords/surge protectors (depending on the course); possibly internet access for presenter '3. Infrequent
26 Statement of Work Attachment 1, Pg 2 Please provide additional detail on the Food and Beverage requirements for the events to be planned. We request additional detail on the following:
--Exact Food and Beverage ordered historically, broken down by event size and location --Anticipated Food and Bevereage items needed to support events --Frequency of need for Food and Beverage support for events
| Typically, no food or beverage requirements requested | ||||
| 27 | Statement of Work | Attachment 1, Pg 2 | Please provide a breakdown of the percentage of overnight guests requiring lodging accommodations and local event attendees. | Estimated 95% overnight/5% local attendees |
| 28 | Other | Is there an incumbent and, if so, who? Is the incumbent eligible to bid? | See attachment one, page one. And since this is open market, anyone can bid. | |
| 29 | Solicitation instructions | Solicitation page 1, item number 10 | Will the government consider reissuing this solicitation as a Small Business Set-Aside? If not, will the government please explain why this soliciatation was not released as a Small Business Set-Aside? The appicable NAICS and specific requirements of this SOW are well supported by SBA 8(a) certified Small Businesses. This soliciatation would be an ideal opportunity for the government to engage with a certified small business and support overall Federal goals of small business utilization. | This is a no cost contract and the FAR does not apply to this requirement. There is no requirement to set-aside this procurement for small business concerns. |
| 30 | Solicitation instructions | Question 3 Page 1 | Will USDA award one (1) agency or multiple agencies? | USDA/FSIS is the only agency that will utilize this contract and we intend on awarding one (1) contract. |
| 31 | Attachment 1 - Statement of Work | Milestones/Deliverables | What is the anticipated award date? | Date of award will be on or near the current contract expiration date of 1/21/2020. |
| 32 | Solicitation instructions | Section E, Page 12 | Does the 'no-cost contract' indicate that the government requires all of the meeting services (space, audio visual, food) at no charge? | Yes, the is no charge to the Government for these services. The selected contractor would negotiate any fee with the selected venue. |
| 33 | Solicitation instructions | Section (i) Payment & Page 6 | Will the USDA pay the agency, which in turn pays all the suppliers? | FAR Clause 52-212-4 has been revised to reflect the no-cost aspects of this requirement. Sections g, h, I, k, o and p have been deleted from clause 52.212-4. |
| 34 | Solicitation instructions | Section (i) Payment & Page 6 | What is USDA's intended payment policy deposit schedule? | This is an entirely no-cost contract, there are no payments from the government. |
| 35 | Attachment 1 - Statement of Work | Scope, Page 2 | What has the range of costs been for the meeting room space over the last fiscal year? | Unknown |
| 36 | Attachment 1 - Statement of Work | Scope, Page 2 | If complimentary, what has the range of stated value been for the meeting room space over the last fiscal year? | Unknown |
| 37 | Statement of Work | Attachment 1, Pg 2 | Could the Government please provide a historical precedent for how audiovisual (A/V) charges have been covered/collected by the Contractor? Typically in a no-cost contract for event management, the registration fee would cover such a cost. However, there is no registration fee to be collected as part of this project. | Historical data is not kept for how the venues provide the A/V equipment. |
File details come from the government source that posted it. Updated .