Medical Transport Support Services

AMENDMENT P00001:

Amendment P00001 to solicitation HSFEHQ-11-R-0017 made changes to the solicitation document, Attachment 10, and Attachment 11.  The Track Changes document shows the changes to the solicitation in red.  The Accepted Changes document shows the conformed changes.  The amended Attachment 10 and Attachment 11 reflects the changes made in the pricing schedule (Section B) of the solicitation.  

All other terms and conditions of the solicitation remain unchanged.

The pre-solicitation notice associated with this solicitation was posted on 15 September 2011.  This Request for Proposal (RFP) solicitation is only be available on the FedBizOpps.gov web page at http://www.fedbizopps.gov/.

The Federal Emergency Management Agency (FEMA) hereby issues RFP solicitation HSFEHQ-11-R-0017 to procure Medical Transport and Support Services.  FEMA requires a contract to provide stocked and staffed ground ambulances, para-transit vehicles, and air ambulances to transport and monitor individuals within the Western and Central states in support of Federal events.  This work specification establishes the requirement for staffed medical transport capabilities as well as licensed and certified medical personnel to include but not be limited to: 

1)      Medical Transportation

                        a)      Ground Ambulances

                        b)      Para-transit support

                        c)      Medical Airlift

2)      Medical Personnel

                        a)      Emergency Medical Technician (EMT)

                        b)      Paramedic

3)      Field Operations Team (FOT)

4)      Communication Support Team (CST)

5)      Planning and Exercise Support Services

This solicitation is full and open utilizing NAICS Code 621910.  FEMA intends to award an indefinite-delivery, indefinite-quantity (IDIQ) contract to support each zone utilizing multi type contract line items numbers (CLINs) to include Firm-Fixed Price (FFP), Time and Material (T&M), and Cost Reimbursable.  The government will use the procedures established in FAR Part 15 for this procurement.  

The period of performance will be a base year of twelve (12) months and four (4) twelve-month option periods. The states shall be divided into  the Western Zone 3 (Washington, Oregon, California, Idaho, Nevada, Montana, Wyoming, Utah, Arizona, Colorado, and New Mexico) and the Central Zone 4 (North Dakota, South Dakota, Nebraska, Kansas, Oklahoma, Minnesota, Iowa, Missouri, Arkansas, Wisconsin, Illinois, Michigan, Indiana, Kentucky, Tennessee, and Ohio).

The maximum funding limitation of al task orders is $49,750,000.00 per zone per period.  The not-to-exceed ceiling amount of the IDIQ including the base period and all option periods is $248,750,000.00 per zone.

Vendors are encouraged to submit questions in regards to this solicitation to David.Zhang@fema.gov by no later than 3 November 2011 at 11:00am EST.  Telephone inquiries will not be honored.  Answers to questions will be provided as an amendment to this solicitation no later than 10 November 2011 at 11:00am EST. 

Proposals are due 28 November 2011 at 11:00am EST.  Late proposals will not be accepted.  Offerors shall reference the Solicitation Number HSFEHQ-11-R-0017 on all documentation submitted in response to this solicitation.  PLEASE CAREFULLY READ ALL OF SECTION L of this solicitation for detailed submission instruction.

It is the offeror's responsibility to monitor the FedBizOpps.gov web page for the release of the solicitation and any amendments that may follow.

To be eligible for award, offerors must be registered with the Central Contractor Registry at www.ccr.gov. Additionally, Representations and Certifications must be completed at http://orca.bpn.gov.

Prospective offerors are responsible for downloading the RFP and all attachments.  The attachments to the RFP are as follows:

Attachment 1: Equipment for Ambulances in Federal Responses

Attachment 2: Regional Ambulance Contract Zones 

Attachment 3: Government Furnished Equipment List

Attachment 4: FEMA/HHS Para-transit Resource Utilization Guide

Attachment 5: Example Vehicle Identification Placard             

Attachment 6: Example Personnel ID

Attachment 7: Example Check-in & Check-out Sheets                             

Attachment 8: Quality Assurance Surveillance Plan   

Attachment 9: Past Performance Questionnaire (sent out by FEMA to references in offer)               

Attachment 10: Excel Spreadsheet of Section B (Individual zone pricing)            

Attachment 11: Excel Spreadsheet of Section B (combined zones 3&4 pricing)

This synopsis is for the purpose of a pre-solicitation notification only. FEMA intends to issue the solicitation within 30 days of this pre-solicitation closing.

Proposed Solicitation Number: HSFEHQ-11-R-0017

The Federal Emergency Management Agency (FEMA) intends to procure Medical Transport Support Services. FEMA requires a contract to provide stocked and staffed ground ambulances, para-transit vehicles, and air ambulances to transport and monitor individuals within the Western and Central states in support of Federal events.  This work specification establishes the requirement for staffed medical transport capabilities as well as licensed and certified medical personnel to include but not be limited to:

•1)      Medical Transportation

•a)      Ground Ambulances

•b)      Para-transit support

•c)      Medical Airlift

•2)      Medical Personnel

•a)      Emergency Medical Technician (EMT)

•b)      Paramedic

•3)      Field Operations Team (FOT)

•4)      Communication Support Team (CST)

•5)      Planning and Exercise Support Services

This requirement will be solicited full and open utilizing NAICS Code 621910. FEMA intends to award an indefinite-delivery, indefinite-quantity (IDIQ) contract to support each zone utilizing a multi type contract line items (CLINs) to include Firm-Fixed Price (FFP), Time and Material (T&M), and Cost Reimbursable.

In addition, in awarding this contract, the government will use the procedures established in FAR Part 15. It is anticipated that the period of performance will be a five year ordering period. The Request for Proposal (RFP) will only be available on the FedBizOpps.gov web page at http://www.fedbizopps.gov/.

Prospective offerors are responsible for downloading the RFP and all attachments. It is the offeror's responsibility to monitor the FedBizOpps.gov web page for the release of the solicitation and any amendments that may follow. The final RFP should be available for downloading on or about thirty (30) days after publication of this announcement. Telephone inquiries will not be honored. Requests may be made via email at Sam.Ansani@dhs.gov . Offerors are cautioned to include the Solicitation Number HSFEHQ-11-R-0017 on all documentation submitted in response to this requirement.

The period of performance will be a base year of twelve (12) months and four (4) twelve-month option periods. The states shall be divided into  the Western Zone 3 (Washington, Oregon, California, Idaho, Nevada, Montana, Wyoming, Utah, Arizona, Colorado, and New Mexico) and the Central Zone 4 (North Dakota, South Dakota, Nebraska, Kansas, Oklahoma, Minnesota, Iowa, Missouri, Arkansas, Wisconsin, Illinois, Michigan, Indiana, Kentucky, Tennessee, and Ohio).

The maximum annual funding limitation (total aggregate task orders) is $49,750,000.00 per zone, for a total potential limitation of $248,750,000.00 per zone, if all options are exercised.

The estimated award date for this requirement is January 31, 2012.

The IVL (Interested Vendors List) feature has been activated on the Vendors portal to FedBizOpps and firms are encouraged to provide their contact information there to help maximize teaming arrangements and small and small disadvantaged business participation on this procurement.

To be eligible for award, offerors must be registered with the Central Contractor Registry at www.ccr.gov. Additionally, Representations and Certifications must be completed at http://orca.bpn.gov.