Medical Physicist Services at Butler VA Medical Center

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C24425Q0385.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2025-03 effective 17 January 2025, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV.  

The NAICS Code is 541690 Other Scientific and Technical Consulting Services and the Product Service Code (PSC) is H166 Quality Control – Instruments and Laboratory Equipment and the business size standard is $19 million.

Department of Veterans Affairs, Veterans Affairs Butler Medical Center, 353 North Duffy Road, Butler PA 16001, is seeking to award a single IDIQ with five (5) – year order period for annual radiation safety survey, initial MRI and CT testing, MRI Physicist consulting and on call services. Quotes will be evaluated used Comparative Evaluation.

A Comparative Evaluation of quotes will be performed. A Comparative Evaluation is the act of comparing two or more quotes in response to the solicitation.  The item-by-item comparison is performed by comparing each quote to one another to determine which provides the best benefit to the Government.  The Government reserves the right to select a response that provides benefit to the government that exceeds the minimum requirement but is not required to do so.  Responses may exceed the requirements stated in the SOW and this solicitation, but the Government is not requesting or accepting alternate quotes; each response must respond to the solicitation requirements. 

Offerors must be determined responsible according to the standards of FAR Part 9 to be eligible for award.

The Contracting Officer anticipates adequate price competition for this RFQ. Should that not happen, the Contracting Officer may need to ask for Data Other than Certified Cost and Price Data to assist with the determination of price reasonableness. 

Vendors are advised that submitting an unrealistically low price may be grounds for eliminating a quote from competition. This could be on the basis that the vendor does not understand the requirement or has made an incautious quote.

Complete instructions for submitting a response to this solicitation and applicable provisions and clauses are found in Attachment 2.  All offerors are advised to pay careful attention to the quote submission instructions as there are very specific instructions as what is required to be provided. 

If Service Contract Act Wage Determinations applies to this acquisition it will be incorporated into the resulting contract. Full wage determinations can be found at the SAM.gov website.

The period of performance (POP) is estimated to be 07/01/2025-06/30/2030.

Any award resulting from this solicitation will be issued on a Standard Form 1449.

NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at: www.acquisition.gov or

www.sam.gov.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

Contractors are advised that any and all questions concerning this solicitation must be sent in writing to the Contracting Office at NCO 4, Lebanon, PA. Questions may be sent via email to Ms. Julie Garner at julie.garner@va.gov. No questions will be answered after June 17th, 2025  12:00 PM EST.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist. Julie Garner at julie.garner@va.gov.

Point of Contact

Julie Garner

Contract Specialist

Services 3 (Medical Equipment Maintenance)

Department of Veterans Affairs/Service Area Office East/Network Contracting Office 4

1700 South Lincoln Avenue, Lebanon PA 17042

julie.garner@va.gov