Mechanical PMs, Pentagon

Added: Apr 14, 2017 5:52 pm 14 April 2017

The updated PWS is attached.  Security clearance information has been updated in Section 12.0, and Sections 2.0, 5.0 and 13.4 have also been updated.  Additionally, in addition to the information we previously requested, please provide answers to the following questions:

Question 1:  Explain how your company will maintain all mechanical systems listed in Attachment J-1 to be operational 99% of the time with no failed or downtime greater than 24 hours per Section 13.4 of the PWS.

Question 2: Explain how your company will complete a minimum of 95% of PMs scheduled in Maximo each month for all of the equipment per Section 13.4 of the PWS.

Question 3: Explain how your company will respond to routine response service calls and urgent response service calls as outlined in Section 2.5 of the PWS in addition to the routine PM work.

Question 4: Explain how your company will perform up to 100 corrective maintenance per year as outlined in Section 2.4 of the PWS in addition to routine PM work.

Question 5: Explain how your company plans to perform Major Repairs per Section 8.0 of the PWS in addition to routine PM work.

Please note that the IDIQ capacity that is for Major Repairs will increase from $650,000 to $2 million per year.

The new due date for Sources Sought Responses (they should not exceed 10 pages and must include all of the information listed in the original Sources Sought Notice) is 27 April 2017 at 12:00 Noon Eastern.

Thank you for your interest in this requirement.

END OF 14 April 2017 Update to Sources Sought Notice

Added: Feb 28, 2017 3:58 pm Updating PWS to full 15-page version.

Added: Feb 24, 2017 4:53 pm Sources Sought Notice

Sources Sought Number: HQ0034-17-R-0070

Agency/Office: Washington Headquarters Services/Acquisition Directorate (WHS/AD)

Title: Mechanical PMs, Pentagon

Location: The Pentagon, Arlington, Virginia

Customer Description: The Pentagon is the headquarters of the United States Department of Defense (DoD) and the world's largest low-rise office building. It is at once a building, an institution, and a national symbol. The Pentagon presently houses approximately 25,000 military and civilian employees, and about 3,000 non-defense support personnel dedicated to protecting our national interests. The Pentagon sits on 34 acres of land including the five-acre center court, making a footprint large enough to accommodate five Capitol buildings. The overall contract management will be accomplished by the Federal Facilities Division (FFD), Defense Facilities Directorate (DFD) of the Washington Headquarters Services (WHS). The FFD is responsible for operating and maintaining the Pentagon Reservation which includes the Pentagon, the Pentagon Heating and Refrigeration Plant, the Modular Office Complex (MOC) and all Reservation grounds and parking areas.

Background/Overview: WHS/AD is seeking information from vendors (both large and small) to support the FFD with Preventive and Corrective Repair Maintenance services. The work effort is to provide a comprehensive preventive maintenance (PMs) program for Mechanical equipment and systems for the Pentagon Reservation. Responses from "all" sources is requested including Small Businesses, 8(a) small businesses, HUBZone, Services-Disabled Veteran-Owned, Women Owned, and Economically Disadvantaged Women-Owned small businesses. A contract is anticipated to be awarded in late calendar year 2017 with a base period and four (4) option years. The anticipated contract type will be an indefinite-quantity type contract with Recurring Work and Non-Recurring Work on separate firm-fixed price (FFP) contract line item numbers (CLINs).

Requirement: The Contractor shall furnish all parts, labor, materials, and supervision necessary for the preventive maintenance, predictive maintenance, any corrective maintenance repairs, service calls and major and minor indefinite-delivery, indefinite quantity (IDIQ) repairs for the equipment listed in Attachment J-1 (inventory). The minimum scope of frequency of preventive maintenance will be at least the same standard and frequency specified in the manufacturers recommendations.

The requirement encompasses all activities associated with the maintenance, repairs and calibration of the Mechanical equipment and related systems to include Air Handling Units (AHU), Exhaust Fans, Fan Powered Induction Units (FPIUs), Heat Exchangers, Calibration of Meters and Gas Detection System, Variable Frequency Drives (VFD) units for speed control of equipment, Computer Room Air conditioning units (CRAC), Centrifugal Fans, Drinking Water Chillers, Heat Recovery System, Counterflow Cooling Tower, Centrifugal Chiller, Centrifugal Pumps and all types of Direct Expansion Air Conditioning units to include all related components such as dampers, valves, motors, heating and cooling circulating pumps, bearings, coils, controls to including associated devices and sensors for each individual unit. All associated valves to include isolation and control valves, Motor Starters, strainers, steam traps for heat exchangers. Including associated sensors and devices for meter and verification of utilities. Some AHUs are equipped with High Efficiency Particulate Air (HEPA) filters including one (1) AHU that serves a firing range. The HEPA filters serving a firing range shall be treated with hazmat waste and will require hazmat protective gear during maintenance. Used filters from the firing range shall be properly disposed as hazmat waste. Maintenance and Repair will include performing periodic testing of air speed and radiant temperatures (field verifying sensors and equipment for proper operation) in occupied spaces to insure occupant comfort, and make adjustments to address recurring problems. Contractor shall meet the current American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE) Standards and Universal Space Plan requirements for Thermal Environmental Conditions for Human Occupancy, including continuous humidity control within established ranges per climate zone, manufactures guidelines and ASHRAE Current edition and standards of Ventilation for Acceptable Indoor Air Quality. During the life of the contract, individual pieces of equipment or complete systems may be replaced. The Contractor shall maintain the replacement equipment and systems. Changes to the inventory will result in a contract modification.

The Performance Work Statement (PWS) and Attachment J-1 are attached for your review.

Security Clearance: No security clearance is required for this requirement since all work will be coordinated with tenant occupants.

NAICS: The NAICS code for the current contract is 238220, Plumbing, Heating, and Air-Conditioning Contractors.

Pricing information: The current contract HQ0034-11-D-0033 is a 5.5 year contract for similar services estimated at $16.8 million. This is an estimate because the IDIQ portion in the current contract is not guaranteed work, but is a not-to-exceed annual value of $650,000.00. Prospective responders are cautioned that the PWS and inventory for this requirement have fluctuated over the years.

Administrative Information: After reviewing the above overview and requirements, interested capable contractors are invited to provide responses to the following questions. Responses should follow this format and be submitted electronically as one complete document. This sources sought notice is for informational purposes only and is not to be construed as a commitment by the Government to procure any items/services, or for the Government to pay for the information received. Do not submit a proposal or quote. You may supply historical pricing for exact or similar services in conjunction with capability statements.

Point of Contact information needed:

Company:
Address:
Point of Contact:
Phone Number:
Fax Numbers:
Email Address:
DUNS Number:
CAGE Code:
Business Size and Classification (Large Business, Small Business, 8(a), Woman-Owned/Economically Disadvantaged Woman-Owned, Historically Underutilized Business Zone (HUBZone), Veteran-Owned, Service-Disabled Veteran-Owned):

Corporate Experience: Provide contract synopsis of contracts held by your company that are similar in size, scope and complexity to this requirement, and indicate if you were/are the prime contractor or subcontractor. Provide:

Contract Number:
Contract Title:
Brief Description of Contract:
Type of Contract:
Contract NAICS Code:
Issuing Agency/Organization:
Length of Contract:
Date(s) of Contract:
Award Dollar Value:
Current Estimated Contract Dollar Value:
Technical Approach to Providing Mechanical PMs:
Any Other Pertinent Information:

GSA schedule: Does your company currently hold a GSA schedule? If so, please provide contract number.

Submission Requirements: All responses should be submitted via e-mail to the Contract Specialist, Ms. Roya Sterner, at email roya.m.sterner.civ@mail.mil with a copy to the Contracting Officer, Mr. Corey Forshee at email corey.v.forshee.civ@mail.mil no later than 12:00 PM Eastern time on 13 March 2017. Please no phone calls. Only attach MS Word/Excel compatible files or Adobe Acrobat PDF files in electronic correspondence no more than 10 pages. WHS will not acknowledge receipt of responses to this SOURCES SOUGHT.

There is a maximum page limitation of 10 typed pages that are single spaced using Times New Roman 11 font, within an 8.5 by 11 inch page size. No hard copy or facsimile submissions will be accepted. Cover letters and extraneous materials (brochures, etc.) will not be considered.

Point of Contacts:
Contract Specialist Small Business Specialist
Ms. Roya Sterner Ms. Elizabeth Harrington
Tel. 703-545-3515 Tel. 703-545-0595

END