Me-maine coastal islands NWR-HVAC mainte

The U.S. Fish and Wildlife Service is seeking a small business contractor to provide HVAC maintenance services for the Maine Coastal Islands National Wildlife Refuge headquarters facility in Rockland, Maine. The solicitation (140FS325Q0018) requires comprehensive preventive maintenance for multiple HVAC system components, including air handler units, exhaust fans, cabinet heaters, and associated mechanical systems. Evaluation criteria will primarily focus on technical experience in HVAC maintenance, technical approach, management plan, and past performance, with these factors weighted more significantly than price. Proposals are due by January 10, 2025 at 5:00 PM Eastern Time, with a mandatory site visit scheduled for January 7, 2025 from 9:00 AM to 3:00 PM. Vendors must be actively registered in SAM.gov and submit proposals via email to keith_rose@fws.gov.

The contract is designated as a total small business set-aside under NAICS code 238220, with a size standard of $19 million. The contract structure includes a base year from January 15, 2025 to January 14, 2026, with four potential one-year option periods that could extend the contract through January 14, 2030. There is no incumbent contractor, and this represents a new requirement for the refuge. The maintenance services will cover systems at the Rockland facility, with the contractor required to respond to emergency service calls within 3 hours and provide written reports for each site visit. While specific award value is not explicitly stated, the contract includes provisions for labor, travel, and normal maintenance parts, with the government covering costs for non-standard replacement parts. The contractor will be expected to coordinate directly with the Refuge Manager and perform semi-annual and annual maintenance inspections on the facility's HVAC infrastructure.