B08_-_HVAC_Statement_of_Work.pdf

09/26/24

STATEMENT OF WORK

HVAC PREVENTIVE MAINTENANCE SERVICE PLAN

HEADQUARTERS FACILITY

MAINE COASTAL ISLANDS NATIONAL WILDLIFE REFUGE

9 WATER STREET

ROCKLAND, MAINE

The following Statement of Work (SOW) is for a Preventive Maintenance Plan (PMP) service on HVAC system components for the headquarters building located at Maine Coastal Islands NWR in Rockland, Maine. The Preventive Maintenance Contractor shall, as a minimum, provide the following Preventive Maintenance services on the equipment listed. ln addition, any defects noted shall be brought to the attention of the Refuge Manager. This plan includes start-up, shut-down, maintenance and monitoring of all HVAC systems. Systems include (7) McQuay air handler units, (6) Acme exhaust fans, (2) Cabinet Heaters, and various pumps, ducts, pipes and valves. System is monitored and controlled using an Allerton computerized control system.

Equipment Make Model#

AHU1 MCQUAY CAHOO3FDAC

RA1 ACME DM09

AHU2 MCQUAY CAHOO3FDAC

RA2 ACME DM09

AHU3 MCQUAY CAHOO6FEDAC

RA3 ACME DM12

AHU4 MCQUAY CAHOO3FDAC

RA4 ACME DM10

AHU5 MCQUAY CAHOO3FDAC

RA5 ACME DM10

AHU6 MCQUAY CAHOO3FDAC

RA6 ACME DM10

AHU7 MCQUAY CAHOO3FDAC

RA7 ACME DM10

BXHUSTFAN ACME VLQ 1500

EXHUSTFAN ACME VLQ 700

EXHUSTFAN ACME VWL 500

EXHUSTFAN ACME VLQ 700

EXHUSTFAN ACME VLQ 700

2 CABINET HEATERS

The services to be provided under this maintenance program are as follows:

• Air Handler and Return Fan, Maintenance

• Cabinet Heaters

• Valve Inspections

• Pump Maintenance

• Written reports - to be given to a customer representative for every visit made to the site.

A more detailed explanation of the above listed coverage can be found on the following pages.

AIR HANDLER I RETURN FAN MAINTENANCE (Spring & Fall)

a. Change or adjust belts as necessary

b. Change filters as specified in scope of work

c. Grease all bearings

d. Check all linkages for proper condition and operation

e. Check and lubricate all dampers

f. Check all actuators for proper condition and operation

g. Check motor amp draw

h. Tighten all electrical connections

CABINET HEATERS (Spring & Fall)

Grease all bearings

Check all linkages for proper condition and operation

Check and lubricate all dampers

Check all actuators for proper condition and operation

Check motor amp draw

Tighten all electrical connections

VALVE CHECKS (Spring & Fall) a . System contains a large number of valves in ceiling areas that have started failing and leaking

b. Every six months, inspect these valves so that any that show signs of failing may be replaced

PUMP MAINTENANCE {Spring & Fall)

a. Grease all system pumps

b. Check for proper alignment c . Tighten all electrical connections d . Check for proper amp draw

EXHAUST FAN MAINTENANCE (Spring)

a. Change belts

b. Lubricate bearings and motors

c. Check Amperage

d. Check Alignment

e. Verify proper operation

EMERGENCY SERVICE

1. The Preventive Maintenance Contractor shall respond to the site on Emergency service calls within 3 hours of receipt of the call.

2. Emergency Service calls are defined as calls required in order to maintain the boiler steam or hot water temperature and or chilled water system for other than preventive maintenance.

3. Emergency Service calls will be considered service above and beyond preventive maintenance service as defined within the scope of work.

4. Overtime calls, service calls delivered outside· normal established business work hours Monday through Friday, 8:00 AM to 4:30 PM, and on Government Holidays and weekends shall be/will be charged the overtime rate established in the contract between the U.S. Fish and Wildlife Service and the Preventive Maintenance Contractor.

5. The successful bidder is not being asked to submit costs for emergency service calls at this time. The selected contractor will submit cost proposals for emergency service as emergency situations occur.

PARTS AND LABOR

1. The Preventive Maintenance Contractor shall cover all labor, travel, and other expenses to provide the services specified in this SOW, including the costs of all parts and supplies required for normal maintenance of the boilers & other listed Equipment identified in the SOW and resultant contract.

2. Cost for all parts required to successfully maintain the boilers & other listed equipment in an operational order, other than normal maintenance parts and supplies, shall be paid by the Government.

WRITTEN REPORTS

To be provided to the customer representative on site on each visit.

CUSTOMER OBLIGATIONS

a . Provide reasonable and safe access to all equipment covered by this plan

b. Reimburse contractor for repairs, replacements, and/or emergency calls caused by any circumstances beyond our control

c. Notify contractor of any unusual performances of any equipment that is noticed

LOCATION

US Fish and Wildlife Service Maine Coastal Islands NWR

9 Water Street

Rockland, Maine 04841

POC: Brian Benedict Refuge Manager 9 Water Street Rockland, Maine

(207)-594-0600 x5111 (207)-557-7812 cell