Mattress replacement dayton

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10 has issued a Special Notice regarding mattress replacement at the Dayton VA Medical Center. The notice combines both an Intent to Sole Source announcement and a Request for Quote (RFQ 36C25025Q0926) for therapeutic mattresses. The VA intends to procure 26 ACCUMAX 35X80X7 mattresses with handles and 28 MAX AIR SURFACE mattresses with X-ray capabilities to replace existing end-of-life units. The procurement is classified under NAICS code 337910 (Mattress Manufacturing) and falls under the medical and surgical equipment category. The agency initially considered sole sourcing from Hill-Rom/Baxter for their proprietary Hillrom AccuMax Quantum VPC therapeutic mattresses due to unique features including Controlled Release Valve Technology and specialized pressure redistribution capabilities.

The primary purpose of this procurement is to replace end-of-life therapeutic mattresses at the Dayton facility with advanced pressure redistribution technology for enhanced patient care and safety. Contractors must submit quotes by September 16, 2025, at 5:00 PM EST via email to the designated contracting officer with specific subject line formatting. The procurement is structured as a total set-aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) with a size standard of 1,000 employees, requiring contractors to be registered in the System for Award Management (SAM). Key requirements include being bonded and insured, providing authorized distribution letters, serving as Original Equipment Manufacturer authorized dealers, and submitting only new items. The contract will be awarded on an all-or-none basis with a 60-day delivery timeline, and quotes must remain valid for 90 calendar days after solicitation closure. Despite the initial sole source intent, the contracting officer has recommended competing the procurement as a small business set-aside to encourage broader participation.