Marriage Retreat

The Department of the Air Force Air Combat Command seeks a commercial marriage retreat services provider for active-duty couples and children, with proposals due August 4, 2026, at 9:00 AM. This procurement is a Total Small Business set-aside under NAICS 561920 (Convention and Trade Show Organizers, $20 million size standard), foreclosing competition outside that category.

Place of performance is a lodging facility within 50 minutes of Nellis Air Force Base, Nevada. The contract is a Firm Fixed-Price award structured for 90 attendees (60 adults and 30 children) with no downward price adjustment if actual attendance is lower due to room block commitments. The Government will confirm final participant count five calendar days prior to retreat start.

The contractor must secure 30 double-occupancy rooms with late checkout until 1:30–2:00 PM on Sunday, configured with two Queen beds plus either a sleeper sofa or rollaway bed. The facility must be within safe walking distance of restaurants. The contractor shall provide six buffet-style meals (Friday dinner; Saturday breakfast, lunch, and dinner; Sunday breakfast and lunch) for 90 attendees plus a Friday staff breakfast, accommodating dietary restrictions including vegetarian, vegan, gluten-free, dairy-free, nut-free, shellfish-free, Kosher, and Halal at no additional cost. All beverages must be non-alcoholic.

Two conference rooms are required: a main adult instruction space seating 60 with audiovisual equipment (Friday 4:00–8:00 PM, Saturday 9:00 AM–12:00 PM, Sunday 7:30 AM–12:00 PM), and a dedicated children's activity room for up to 30 with internet, display screen, and refreshment station (Saturday 9:00 AM–5:00 PM, Sunday 8:00 AM–12:00 PM).

The contractor must coordinate two mandatory group activities: a Saturday guided kayaking excursion with all equipment, personal flotation devices, certified guides, and round-trip transportation if needed for all 90 participants; and a Sunday organized golf session for approximately 20 adults with pre-paid green fees, consecutive tee times, club and cart rentals, and round-trip transportation if required.

The firm fixed price must be fully loaded and all-inclusive, covering lodging, resort fees, taxes (excluding federal tax-exempt items), catering and gratuities, A/V equipment, activity and equipment rentals, parking, and transportation. The Government will provide Federal Tax-Exempt Certificates.

Award dates are mandatory: August 14–16, 2026, with no alternate dates permitted. Evaluation weighs technical capability and past performance (three references from similar family retreats within three years) against the lowest total evaluated price, provided the offer receives an "Acceptable" technical rating and price is fair, reasonable, and not unbalanced. Proposals are submitted in two separate PDF volumes: Volume I (15-page limit) for technical and past performance; Volume II for signed SF 1449, amendment acknowledgments, and detailed price breakdown. The Government reserves the right to award without discussions or to make no award depending on quote quality and price reasonableness.