Marital Enhancement Retreat

The Department of the Air Force Materiel Command Test Center at Eglin Air Force Base is seeking hotel and event services for a Marital Enhancement Retreat designed to promote relationship enhancement activities and resilience for Air Force Reserve Command and Air Force Material Command legally married members. The solicitation (FA2823-25-Q-3011) requires a beachfront hotel or resort within 25 miles of Duke Field capable of providing comprehensive lodging, dining, and meeting facilities for the three-day event scheduled for August 15-17, 2025. Key requirements include 100 bed nights across Friday and Saturday (50 each night), a ballroom accommodating 100 people with divisible space capabilities, audio-visual equipment including dual projection and LCD projectors, buffet meals for all three days, and dedicated preparation areas for facilitators and coordinators. The contract will be awarded based on best value determination considering lowest price and mission partner acceptance, with vendors required to demonstrate full compliance with the Performance Work Statement through capability statements. Quotes must be submitted by 12:00pm CST on July 28, 2025, to the Contracting Officer via email, with all offerors required to maintain current SAM registration.

This procurement is designated as a 100% small business set-aside under a firm fixed-price contract structure, limiting competition to qualified small businesses in the hotel and lodging industry (NAICS 721110). The retreat is expected to accommodate 60-80 participants depending on the day, requiring specific accommodations including at least four beachfront rooms for VIP guests and a nationally recognized speaker, with all rooms featuring at least two queen beds at or below government Per Diem rates. The venue must provide comprehensive meal service including buffet breakfast, lunch, and dinner on Saturday, buffet breakfast on Sunday, plus snacks, refreshments, and appetizers for a Friday evening networking event. Performance will take place at a beachfront location near Eglin AFB, Florida, with the facility required to offer recreational activities within one mile and maintain 24-hour check-in services, messaging capabilities, and adequate parking for all attendees. No incumbent contractors or specific budget ranges were identified in the solicitation materials, though the event is funded through the Social & Family Plan of Action and Milestones program.