PWS - Marital Enhancement.pdf

03 June 2025

Develop a Performance Work Statement (PWS) and Statement of Objectives (SOO)

1. Introduction: This marriage retreat is designed to combat often overpopulated schedules which often lead to stressors related to day-to-day living in couples.

Additionally, the Air Force Reserve Command (AFRC) and Air Force Material Command (AFMC) do not currently offer any programs focused on marriage enhancement. Activities will target legally married members assigned to any 919 SOW location.

2. Background: This event has not received funding in any previous instances. This year, we will have the opportunity to utilize funds allocated through the Social & Family Plan of Action and Milestones (POA&M). The objective of this Retreat is to be held at a beachfront hotel or resort, with the intention of promoting relationship enhancement activities, resilience and emphasizing the importance of allocating time to relax with spouses and colleagues. It also facilitates the attainment of optimal participation over the weekend due to the appeal of the venue's location.

3. General Performance Requirements:

Our Retreat requires a hotel or resort that will provide a beach-front property to set the scene for a relaxing and stress-free zone away from the stressors of a workspace.

It must be within 25 miles of Duke Field and within 1 mile of recreational activities.

The location must offer, 50 bed nights on Friday, 15 August 2025 and 50 bed nights on Saturday, 16 August 2025. All rooms reserved should have at least 2 queen beds at or below the current government Per Diem rate and be non-smoking rooms. Out of those rooms, at least 4 of the rooms should be beach front to accommodate VIP guests, to include a nationally recognized speaker.

The location must have a ballroom with a capacity of at least 100 people with crescent table setups and the option to add floor to ceiling air walls that can split the ballroom into three separate areas on Saturday, 16 August 2025 and Sunday, 17 August 2025.

We require a location that has audio/visual options with Dual Projection Cable Split, 1 Screens, 1 LCD Projectors, for Saturday and Sunday sessions and an Audio-Visual technician for Saturday sessions.

All the session areas should be on the same floor as the hotel common areas due to ease of navigating the property.

We need a dedicated private area for facilitator prep space and a separate private area for coordinator preparation and materials storage.

We need a hotel that can offer a buffet Breakfast, Lunch & Dinner on Saturday, 16 August 2025 and a buffet Breakfast on Sunday, 17 August 2025. Also, snacks and refreshments on Saturday, 16 August 2025.

They must be able to provide appetizers plus a reserved space on Friday evening for a meet & greet networking hour.

We require the property to adhere to the set standards for Air Force Commercial Lodging. These include:

o Bedrooms will have a bed for occupant with pillow, two sheets, firm mattress, mattress pad or cover, blankets.

o No more than one party shall be assigned to a room or share a bathroom.

o All floors in living and sleeping areas shall have clean, serviceable covering.

o A wall switch near the entrance door for at least one light, o Color TV with directory.

o Closet or hangar space.

o Smoke and fire protection systems must be installed and meet federal, state, or local fire codes.

o Individual Thermostats o Telephone o Trash Containers o Must provide a means of storing or safeguarding, in a safe or vault, small high-value personal property of the occupants.

o Bathroom: Wash basin and shower tub areas shall have a vanity table, a large lighted mirror, stopper devices, soap dishes, towel bars/hooks, and grounded electrical outlets conveniently located for use of electrical razors and/or hair dryers. Loose, missing, or badly worn/damaged wall tiles, floor tiles, or accessories are unacceptable. The fixtures controlling the flow of water must not be cracked or leaking and shall operate properly to maintain a constant, adequate flow, and temperature without sudden surges of temperature changes. Bathrooms must have a working exhaust fan or exterior window that can be opened with must be of frosted glass or curtained to provide privacy. The shower or shower/tub combination shall have shower doors or curtains.

o Rooms shall be constructed and finished to provide good light and sound attenuation. All piping and wiring must be enclosed.

o All finished (walls and ceiling) should be free from damage, scars, marks, dirt, and dust. Vents and surrounding finishes must be free of dirt and dust.

o Ceilings and walls shall be finished in paint or wall covering.

o All windows shall be provided drapes with blackout lining, shades, or blinds. If only drapes provided, the must screen out light.

o Sufficient electrical outlets shall be available. All electrical cords, bulbs, lights, and switches shall be operational and free from defects.

o All entrance doors to rooms shall have interior security locks, either deadbolt or double locking locks. All doors shall be free from holes, dents, or other physical defects.

o Common areas will include:

Vending or market areas where guests can purchase hygiene products, food, and beverages.

24-hour check in/out.

Wake-up and messaging service

Room identification/directory signs and smoke detectors in hallways

Air conditioning & heat Ice machines Adequate parking space for all guests Local information packet, passenger/baggage loading zones, and secure luggage storage areas for guests when rooms are not immediately available for storage at check-in.

At least one dining facility serving three meals a day must be within convenient distance or on property.

Linen service shall be provided at least once per week or when occupancy changes, whichever occurs first, and whenever necessary due to meet personnel requirement. Additional blankets shall be made available if required by occupant. All linen and blankets shall be clean, freshly laundered, without any objectionable odors, and in good repair, free from tears, rips, holes, stains, and extensive wear. Pillows shall be of adequate quality to provide proper support.

All rooms shall have Do not Disturb signs available. Employees shall respect them with displayed.

4. Site-Specific Performance Requirements:

Reservation of sections of Ballroom between 1500-1900 for introductions, social and networking time.

Reservation of the Outdoor Courtyard on Friday, 15 August 2025, from 1700-1900 with a buffet setup for appetizers.

Reservation of the entirety of the Ballroom on Saturday, 16 August 2025, from 1500- 1900. Room setup will be crescent tables to accommodate 80 people and a buffet setup for food.

Reservation of the entirety of the Ballroom on Sunday, 17 August 2025, from 0800-1300, to include the LCD Projection Package with Dual Projection (Dual Projection Cable Split, 1 Screens, 1 LCD Projectors). This setup will include the floor to ceiling air walls to split the room into 3 spaces. 1 Room setup will be crescent tables to accommodate 60 people, 1 Room will be setup with rounds, and 1 room will be mixed use. We require a buffet setup for food.

Reservation of the Hospitality Room and the Boardroom from Friday, 15 August 2025 to Sunday, 17 August 2025 at 1100.