Maintenance, Inspection, and Repair of Deicing Facilities, Ramstein Air Base, Germany
Closed Pre-Solicitation Posted
- Solicitation number
- FA5613-25-DEICING
- Agency
-
Air Forces Europe and Africa
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Ramstein Air Base, Germany 66877
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force United States Air Forces in Europe - Air Forces Africa (USAFE-AFAFRICA) is seeking qualified contractors to provide comprehensive preventive maintenance, repair, and inspection services for deicing facilities at Ramstein Air Base in Germany. The 700th Contracting Squadron is conducting market research to identify contractors capable of managing all aspects of facility maintenance, including tools, supplies, equipment, parts, and labor to ensure continuous and safe operation of deicing infrastructure. Potential contractors must demonstrate technical expertise with SCADA systems, ability to provide 24/7 emergency services, and capacity to respond to routine repair calls within 3 work days. The market research phase requires interested firms to complete a detailed questionnaire submitted by 6 May 2025 at 14:00 CEST to the contract specialists Beatrice Meier and TSgt John Sinclair. Responses will be evaluated based on the contractor's technical capabilities, system access, emergency response times, and previous experience with similar commercial and industrial equipment maintenance contracts.
The contract opportunity is not set aside for any specific business category and is open to qualified contractors. The anticipated contract structure is a firm-fixed price purchase order with one base year and four potential option years, spanning from 18 May 2026 to 17 May 2031. Historical workload data suggests approximately 1 annual preventive maintenance service, 10 routine repair service calls (averaging 5 hours per call), and 10 emergency repair calls annually. While no specific award value is disclosed, the contract will cover maintenance of critical deicing infrastructure in Building 2325, including pumps, storage tanks, SCADA systems, and dispensing equipment. The procurement falls under NAICS category 811310 for commercial and industrial machinery and equipment repair and maintenance, with a specific Product Service Code (PSC) of J043 for maintenance and repair of pumps and compressors.
Notice text
Sources Sought
Deicing Facilities, Preventive Maintenance, Inspection, and Repair, Ramstein Air Base, Germany
Synopsis:
As part of market research, the 700th Contracting Squadron is seeking qualified contractors that are capable of providing all management, tools, supplies, equipment, parts and labor necessary to provide preventive maintenance, repair, and inspection services for deicing facilities on Ramstein Air Base, Germany, in a manner that will ensure continuous and safe operation. Should a future requirement evolve from this preliminary planning process, the anticipated start date of performance is on or about 18 May 2026. 700 CONS anticipates to award a firm-fixed price purchase order with a contractual period of one (1) basic and four (4) option years as outlined below:
Base Period: 18 May 2026 – 17 May 2027
Option Year 1: 18 May 2027 – 17 May 2028
Option Year 2: 18 May 2028 – 17 May 2029
Option Year 3: 18 May 2029 – 17 May 2030
Option Year 4: 18 May 2030 – 17 May 2031
This notice is issued solely for information and planning purposes. It does not constitute a Request for Quote (RFQ), Invitation for Bid (IFB), nor Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids nor proposals at this time and will not accept unsolicited proposals in response to this sources sought notice. The U.S. Government will not pay for information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ, IFB or RFP, if issued. If a solicitation is released, it will be synopsized on the Government-wide Point of Entry (GPE). It is the responsibility of potential offerors to monitor the GPE for additional information pertaining to this requirement.
Responses to this Sources Sought Notice shall be emailed to the Contract Specialist, Beatrice Meier, beatrice.meier.1.de@us.af.mil, with a courtesy copy (cc) to TSgt John Sinclair, john.sinclair.1@us.af.mil, at no cost or obligation to the Government not later than 6 May 2025 at 14:00 p.m. Central European Summer Time (CEST).
In response to this sources sought, please provide responses to the attached market research questionnaire by the time and date specified above.
Attachments:
1 – Draft Performance Work Statement
2 – Market Research Questionnaire
Files
| File | Type | Posted |
|---|---|---|
| Atch 1 Draft PWS MR Deicing Facilities.pdf | ||
| Atch 2 MR Questionnaire.pdf |
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