Maintenance and Repair Services for Thermo Electron Q Exactive Laboratory Analyzer System.
Closed Pre-Solicitation Posted
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- Solicitation number
- W81K0226QA024
- Agency
-
Medical Command
Department of the Army, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Tacoma, Washington, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Medical Readiness Contracting Office - Pacific is conducting market research through this sources sought notice to identify potential contractors capable of providing biomedical maintenance and repair services for a Thermo Electron Q Exactive Laboratory Analyzer System at Madigan Army Medical Center (MAMC) in Tacoma, Washington. The Department of the Army Medical Command seeks contractors qualified to maintain and repair this mass spectrometry equipment, which is used for identifying and quantifying biomolecules including proteins, peptides, glycans, lipids, metabolites, and drug compounds in applications ranging from clinical analysis to athletic drug testing. Key contract requirements include providing fully qualified technicians meeting Original Equipment Manufacturer (OEM) standards, performing both preventive and corrective maintenance, completing repairs within two working days, implementing mandatory equipment modifications, and delivering unlimited on-call technical support during standard business hours. Performance will be evaluated against a standard of 100% conformance to contract requirements, with annual performance evaluations conducted by the government. Responses to this sources sought notice are due by January 20, 2026, and interested parties should monitor the Government-Wide Point of Entry (GPE) for any subsequent solicitation announcements, as this notice is for market research purposes only and does not constitute a formal solicitation or guarantee of contract award.
This pre-solicitation notice does not utilize any small business set-aside designations, and no incumbent contractor or current contract information has been identified in the materials provided. The anticipated contract period extends from April 1, 2026, through March 31, 2031, representing a five-year ordering period for maintenance and repair services. Specific award values or budget ranges are not disclosed in this sources sought notice. The contract will cover maintenance and repair of designated laboratory equipment including the mass spectrometer, associated computers, monitors, vacuum pump, and power systems located in the Clinical Investigations department. Quarterly payments will be made via Wide-Area Workflow, and the government emphasizes that businesses of all sizes are encouraged to respond while clearly identifying their business size in their capabilities and qualifications statement.
Notice text
The Medical Readiness Contracting Office – Pacific, Joint Base Lewis McChord Health Contracting Branch is issuing this sources sought notice for informational purposes only. The notice is a means of conducting market research to identify industry’s capabilities.
Healthcare Technology Management (HTM) located at Madigan Army Medical Center (MAMC) Department of Clinical Investigations requires biomedical maintenance and repair services for Thermo Electron Q Exactive Laboratory Analyzer System and associated components.
This sources sought notice is not a solicitation for quotations, proposals nor invitation for bids. Any information submitted by respondents to this notice is strictly voluntary and will not be compensated. Telephonic inquiries will not be accepted or acknowledged. The Government will not evaluate the information received nor provide comments or feedback.
Your response to the information requested will assist the Government in determining the appropriate acquisition method. Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities and qualifications statement. A determination by the Government not to compete this proposed effort based upon responses to this notice is solely within the discretion of the Government. The Government is not obligated to issue a solicitation nor award a contract under this announcement. If a solicitation is released, it will be synopsized on the Government-Wide Point of Entry (GPE). It is the responsibility of potential offerors to monitor the GPE for additional information pertaining to this requirement.
Project Background
The Government-Owned Thermo Q-Exactive HF Mass Spectrometer is used to identify, quantify, and confirm a variety of large biomolecules, including proteins, peptides, glycans, lipids, metabolites, and drug compounds. This system is widely used in the athletic arena, sporting events in drug testing and doping by athletes. This service requirement is for the maintenance, repair, service, and validation of the Government owned Thermo Electron Q Exactive Laboratory system. This service and validation are required to maintain compliance with the Food and Drug Administration (FDA), American Association of Blood Banks (AABB) and other regulatory bodies. Contract will provide Preventive Maintenance (PM), Calibration (CAL), Inspection (INSP) and Repair services. Calibration services performed using NIST traceable equipment include Calibration of Air Velocity Sensor (CAL-AIRVEL), CO2 Sensor (CAL-CO2), and Differential Pressure Sensor (CAL-DIFF- PRES). The comprehensive system test, VAL/SERV B3YR, validates calibration and documents all system functions including readings, database integrity, alarms, dial-out reports, output reports, and user programing with 24/7 support.
• Inspection service
• Unscheduled repair services
• Technical Support
• Mandatory System Upgrade
• Software Updates Required Capabilities
The attached draft Performance Work Statement (PWS) further details the requirements of this anticipated contract action.
Eligibility
The applicable NAICS code for this requirement is 811210 – Electronic and Precision Equipment Repair and Maintenance with a small business size standard of $34 Million in annual receipts. The product service code is J065 Maintenance, Repair, Rebuilding of Equipment. Businesses of all sizes are encouraged to respond.
Submission Details
Interested parties are requested to submit responses via email. The interested party are encouraged to submit a capability statement that clearly demonstrates their capabilities and certifications to meet or exceed requirements set forth in draft PWS. The email subject line should be “Sources Sought Response for W81K0226QA024.” Capability Statements may be in either Microsoft Word, Portable Document Format (PDF), and shall be addressed to brittany.n.chartier.civ@health.mil Proprietary, classified, confidential, or sensitive information should not be included in your response.
Files
| File | Type | Posted |
|---|---|---|
| THERMO ELECTRON Q EXACTIVE PWS DRAFT.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Maintenance and Repair Services for Thermo Electron Q Exactive Laboratory Analyzer System. | Solicitation | |
| This notice | Pre-Solicitation |
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